Receptionist

4 weeks ago

Houston, United States Vinson and Elkins Full time
Position Overview
  • As one of three Receptionists in Houston, this role will be a critical asset to creating V&E's hospitality experience. This position is responsible for maintaining the reception area by greeting clients and guests, and answering or directing incoming phone calls. Seeking someone with excellent verbal and written communication skills, along with a strong aptitude for customer service.
Primary Duties and Responsibilities

Front Desk
  • Greets visitors in a professional manner with a warm and welcoming demeanor.
  • Manages incoming calls, directing them to appropriate parties or taking messages accurately and promptly.
  • Maintains cleanliness and organization in the reception area.
  • Assures security is maintained by monitoring reception area, directing deliveries, and addressing security concerns as needed.
  • Answers calls promptly and responds professionally to the request of the caller; follows up with callers on hold in a friendly manner; takes messages if necessary and distributes them through e-mail or voicemail.
  • Collaborates with building security by notifying them in advance of visitors arrival for clearance.
  • Collaborates with other Receptionists and administrative support to coordinate and maintain adequate coverage during the conference center's hours of operation
Guest Experience and Hospitality
  • Proactively anticipates the needs of clients and visitors, offering assistance and guidance as required.
  • Coordinates with internal departments to ensure seamless transitions for visitors, providing them with necessary information and resources.
  • Act as a brand ambassador for the Firm, embodying our values and commitment to excellence in every interaction.
  • Create a warm and hospitable environment for all guests, making them feel valued and appreciated from the moment they enter the office.
  • Offer refreshments and amenities to visitors, catering to their preferences and ensuring their comfort during their visit.
  • Handles client inquiries and requests professionally, and efficiently, demonstrating a dedication to always exceeding expectations.
Administrative Support
  • Assists with a variety of administrative tasks, such as scheduling appointments, managing calendars, and directing deliveries to the appropriate location.
  • Assists with processing expense reports
  • Maintains confidentiality and discretion when handling sensitive information or inquiries.
  • Collaborates with other administrative departments to ensure smooth operations during client meetings, internal and external events.
  • Assists clients/visitors with administrative requests such as copies and scans; prints boarding passes where applicable; assists with conference room scheduling as needed; places long-distance calls as requested; notifies conference services of meeting/scheduling add-ons and changes; assists other departments with mailouts and distributions as requested.
  • Handles administration of parking validations, parking stickers, and town car vouchers.
  • Assists the conference services team in coordinating the visiting office requests.
  • May occasionally handle conference room booking
Secondary Duties and Responsibilities
  • Performs other tasks and duties as assigned and must be flexible and able to adapt as per business needs.
Working Conditions
  • Job is performed in a professional office environment.
  • Occasional overtime may be required.
Education
  • High school diploma or equivalent.
Experience
  • Two years' experience in a receptionist or customer service role, preferably in a professional setting.
Special Knowledge:
  • Able to speak and write Spanish fluently is a plus.
Technical Skills
  • Experience working with Microsoft Word, Excel, and Outlook; experience with scheduling systems a plus. Must have basic working knowledge of how to operate phone changes.
Attributes
  • Exceptional interpersonal communication skills, ability to communicate both written and verbally with all levels of an organization; good telephone etiquette and grammar skills; professional demeanor and excellent customer service skills. Ability to problem solve under pressure and multitask.
Other Qualifications:
  • Must type at least 35 wpm with a 2% error rate on the firm's clerical typing test and score 75% or above on the firm's clerical spelling test.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.

  • Receptionist

    1 week ago

    Houston, United States Advantage Technical Full time

    Position: ReceptionistLocation: Houston/Cypress Office along I-45 NorthDuration: 6 weeks to 3 months (likely)Pay Rate: $15 - $18 per hourAre you a skilled receptionist looking for a temporary opportunity? Join our team at the Houston/Cypress office and be a key part of our operations!Key Responsibilities:Welcome guests with a warm smile and handle their...

  • Receptionist

    1 week ago

    Houston, United States Smarter HR Solutions LLC Full time

    Job Description Job Title: Receptionist Job Type: Full-time Schedule: 8:00am - 5:00pm M-F Pay: $10-$11/hour Location: Houston, TX 77048 Smarter HR Solutions is currently seeking a professional and friendly Receptionist to join our Construction based client's team. The ideal candidate will be responsible for managing the front desk, providing excellent...

  • Receptionist

    2 weeks ago

    Houston, United States Smarter HR Solutions LLC Full time

    Job DescriptionJob DescriptionJob Title: ReceptionistJob Type: Full-timeSchedule: 8:00am - 5:00pm M-FPay: $10-$11/hourLocation: Houston, TX 77048Smarter HR Solutions is currently seeking a professional and friendly Receptionist to join our Construction based client's team. The ideal candidate will be responsible for managing the front desk, providing...

  • Receptionist

    4 weeks ago

    Houston, United States Carlton Staffing Services Full time

    We’re hiring a Receptionist for our Houston, TX client! We are looking for experienced, reliable, hard-working employees who can interview immediately! DESCRIPTION OF YOUR DREAM JOB: - Job Title: Receptionist - Location: Northwest Houston - Pay: $16.00 - Hours: M-F 8am - 5pm - Duration: Temp to Hire - Description of Duties: Answer phones, provide...

  • Receptionist

    1 week ago

    Houston, United States System One Holdings, LLC Full time

    Title- Receptionist Location- Houston, TX 77040 Duration- Contract to Hire Northwest engineering client seeking a professional and friendly receptionist to join team. The receptionist will be the first point of contact for visitors and clients, providing excellent customer service and administrative support. Focus includes: Greet and welcome visitors in a...

  • Security Receptionist

    1 month ago

    Houston, United States Allied Universal® Full time

    Security Receptionist **Overview**: Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer...

  • Receptionist

    1 month ago

    North Houston, United States Clayton Services Full time

    Job DescriptionJob DescriptionClayton Services is searching for a Receptionist to join a thriving company in North Houston. The Receptionist will be responsible for answering and forwarding incoming phone calls, directing customers to the right department, maintaining the office area, and performing additional clerical and administrative duties.Job Type:...

  • #17428 Receptionist

    6 days ago

    Houston, United States Up Talent Full time

    Hiring Receptionists in Houston, Tx! **Pay Rate: $16 - $18 / hour** **Hours: 8am - 5pm** Job Summary: - The Receptionist is responsible for meeting and greeting visitors and customers at reception, and directing them to their appointment or meeting place. - The Receptionist presents the corporate face to the public and employees, and helps create the...

  • Receptionist

    7 days ago

    Houston, United States Magic Bubble Mobile Detailing Full time

    **About us** Magic Bubble Mobile Detailing is a small business in AUTOMOTIVE in Houston, TX. We are professional, agile, collaborative and our goal is to Provide our customers and clients with an organized and detailed experience. This experience begins with our receptionist being the key to communication between the team and the client. Moving forward, the...

  • Bilingual Receptionist

    1 week ago

    Houston, United States TPI Staffing Full time

    Bilingual Receptionist - Houston, TX 77064 Temp to Hire. Pay: $17.00 per hour. Great company culture, fun coworkers and engaging work! Primary Duties:Responsible for managing the front desk. Assisting with data entry for various departments. Answerin Receptionist, Bilingual, Education, Staffing

  • Receptionist

    6 days ago

    Houston, United States UpTalent Full time

    Pay Rate: $16 - $18 / hour Hours: 8am - 5pm Job Summary: - The Receptionist is responsible for meeting and greeting visitors and customers at reception, and directing them to their appointment or meeting place. - The Receptionist presents the corporate face to the public and employees, and helps create the first impression that each visitor receives. -...

  • Bilingual Receptionist

    2 days ago

    Houston, United States Openwork Full time $17

    Openwork is currently assisting Harris County in their search to fill a BILINGUAL RECEPTIONIST job working in DOWNTOWN Houston.We are seeking a professional with 4+ YEARS EXPERIENCE working the front desk of a busy office while utilizing their SPANISH SPEAKING SKILLS.Responsibilities for Bilingual ReceptionistAnswer and direct phone calls in a polite and...

  • Receptionist/LVN's

    4 weeks ago

    Houston, United States pnc home health hospice Full time

    Job DescriptionJob DescriptionWe are seeking a LVN and a receptionist for a home health and Hospice company. Our company is seekingLVN's that don't mind seeing patients at their home .  Provide total head to toe check up, do vitals etc.Receptionist will answer calls assist within the daily running of facility light typing (computer literate). We are...

  • Receptionist

    3 days ago

    Houston, United States Kwok Daniel Ltd. LLP Full time

    Job Overview: **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and forward incoming phone calls - Receive, sort, and distribute daily mail/deliveries - Maintain office security by following safety procedures and controlling access via the reception...

  • Receptionist

    7 days ago

    Houston, United States Meador Staffing Full time

    Answer and direct phone calls Organize and schedule appointments Scanning and keeping an organized filing system Process credit card transactions Requirements: Proficient in Word and Excel Must be organized and detail oriented Previous experience in Receptionist, Administrative, Staffing

  • Receptionist

    2 weeks ago

    Houston, United States Archrock Full time

    Answers and routes all incoming telephone calls, greets and directs visitors and provides appropriate access and performs clerical functions as assigned. Essential Duties (Approximate % of Time Spent) - Answers and routes incoming telephone calls. Lo Receptionist, Business Services

  • Receptionist

    2 days ago

    Houston, United States Gillman Automotive Group Full time

    Job DescriptionJob DescriptionThe Gillman Companies is an established group of family owned automobile dealerships based out of Houston, TX. We have served the automotive needs of Texas since 1938 by maintaining a long-established tradition of excellence and customer satisfaction. Gillman has also been named one of the Houston Chronicle's Top 100...

  • Bilingual Receptionist

    1 week ago

    Houston, United States TPI Staffing, Inc Full time

    Job DescriptionJob DescriptionBilingual Receptionist - Houston, TX 77064Temp to HirePay: $17.00 per hourGreat company culture, fun coworkers and engaging work!Primary Duties:Responsible for managing the front desk. Assisting with data entry for various departments. Answering a multi-line phone system. QualificationsMust have at least 1 year of Receptionist...

  • Medical Receptionist

    4 weeks ago

    Houston, United States Montgomery Heart and Wellness Full time

    Job DescriptionJob DescriptionAbout us: Montgomery Heart and Wellness is a leading healthcare provider dedicated to providing patients with the highest quality of care. We specialize in primary care, promoting wellness and medical management. The Opportunity: We are currently looking for an experienced, professional Medical Receptionist to join our team and...

  • Bilingual Receptionist

    1 week ago

    Houston, United States TPI Staffing Group Full time

    Bilingual Receptionist - Houston, TX 77064Temp to Hire Pay: $17.00 per hour Great company culture, fun coworkers and engaging work! Primary Duties: Responsible for managing the front desk. Assisting with data entry for various departments. Answering a multi-line phone system. Qualifications Must have at least 1 year of Receptionist experience....