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Coord Patient Experience

2 months ago

Wilmington, United States Novant Health Full time
Coord Patient Experience - CHA Job Location NC-Wilmington Job Opening ID 1454 Facility NEUROLOGY - NHRMC Physician Group Department 3541 - Neurology Clinic Work Schedule 8:00am-5:00pm Overview Summary: Working under the supervision of the manager, the Practice Administrator, the Coordinator Patient Experience takes on the spot the supervisory role in ensuring the best possible experience for our patients. This includes regularly participating in leadership rounding on patients, Responsible ensuring that front line staff adhere to the NHRMC PG Standards of Performance, additionally serving as the front desk supervisor point person, stepping in to perform all duties of the front line staff when needed. The Coordinator of Patient Experience is expected to participate in staff counsel and must have the leadership ability to make decisions and solve problems.   Responsibilities: Responsibility I: NHRMC Standards of Performance • Ownership – responsible for all outcomes of efforts and actions • Teamwork – demonstrates a willingness to assist co-workers and to accept additional assignments as requested to support the department efficiently by acting as a team player and working well with others • Communication – acknowledge patients and co-workers, listen attentively while maintaining eye contact and speaking to them directly and respectfully • Compassion – Be an advocate for patients, families and teammates. Show them you care and always follow up. Responsibility II: Daily Preparation / Check-in • Maintains reception area, to include waiting room • Verifies insurance eligibility • Prints all encounter forms for each day appointments • Ensures that all patients are greeted in a timely manner, using AIDET and key words at key times • Provide necessary forms to new patients, updates information on existing patients, reviews for accuracy and scans/copies all insurance cards. Notifies the clinical staff when the patient is ready • Through leadership daily rounding, monitors waiting rooms and communicates wait times to patients • Responsible for applying information on all insurance plans, correctly identifying and entering FSC into IDX • Collects co-pays and logs them appropriately at the time of check in • Contact patients by telephone to communicate scheduling information within established time frames o New patients reminder telephone calls are made within 24 hours of scheduled appt o Patients who are “no-show” are called within 24 hours of their missed appt o New patient referrals are contacted within 24 hours to schedule first appt • Pulls charts for nurses to prepare for patients visits, if applicable • Appropriately documents all non essential personnel coming on site in the log book • Organizes check-in/check-out tasks, coordinates workflow patterns and serves as a senior resource for issues and concerns presented by patients/customers. Deescalates situations and problem solves proactively without intervention from leadership. Responsibility III: Check Out • Ensures that patients have all information and questions answered about their health and treatments received, to include future appointments • Ensures encounter forms are completed and tracked accordingly with office schedule • Obtain any required prior authorizations for patient if being referred for outside services, ie. Radiology, surgery, laboratory, pharmaceuticals • Completes all documentation for observation, planning and evaluation of care provided to patients Responsibility IV: Clerical / Administrative • Process medical records requests • Open and process any mail and distribute accordingly as well as delivering packages marked “refrigerate” immediately to clinical personnel • Maintains filing, charting, faxing and all other clerical functions as required • Answers telephones in a polite manner, makes appointments and takes messages • Prepares and processes correspondences • Rolls phones according to schedule • Assists in the daily reconciliation of the change fund and deposit Responsibility V: General Practice Duties • Participates in short-range planning, professional development of staff, goal setting, development and completion of action plans, works with manager and director in development of strategic plans. • Must have physical exam and annual TB skin testing • Identifies and orders supplies as needed • Plays a key role in on-boarding and training of new staff as needed as is willing to cross train to cover additional needs of the practice • May review Kronos daily as directed by Practice Administrator • Provides input on departmental budget and reviews practice purchasing. • Participates daily in leadership rounding on patients, staff, providers and waiting areas. • Assists and fills in as lead in daily huddles. • Assist with performance appraisals and/or middle performer conversations. • Coaches, counsels and recognizes staff for job performance. Gives input and tracks employees through 30 and 90 day periods. • Utilizes disciplinary action process following discussion with practice leadership. • Maintains professional accountability by participating in in-services, committees and staffing needs. • Leads and participates in performance improvement initiatives and completes audits. • Coordinates workflow patterns and serves as the on the spot supervisor for issues and concerns presented by patients/customers. Deescalates situations and problem solves proactively without intervention from leadership. • In depth knowledge of Fair Debt Collection Practices Act, PHI, HIPAA as well as other State and Federal regulations pertaining to health insurance statutes • Ability and flexibility to cover various medical offices when needed • Responsible for overseeing cash management protocols and ensuring that front line staff is accurate in all cash management functions. Performs leadership audits as required in the Annual Compliance Plan. • Adheres to company policy on continuing education programs, i.e. Annual HIPAA training • Adheres to departmental dress codes as observed by director and wears picture identification badge, 100% of the time Qualifications Credentials: Education: Essential: * High School Diploma   Other information: Experience: At least 5 years previous medical office experience working within a patient registration, reception or billing role. Previous Supervisory experience preferred. Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence. Performs other duties as assigned. Individual will possess commensurate combination of education, experience and qualifications. Responsibilities It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time.   Our team members are part of an environment that fosters team work, team member engagement and community involvement. The successful team member has a commitment to leveraging diversity and inclusion in support of quality care. All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm". Apply for this job online Email this job to a friend Share on your newsfeed Need help finding the right job? We can recommend jobs specifically for you Click here to get started. Questions? View FAQs. Learn more about Novant Health

Novant Health is patient-focused and united by our mission, vision, values, and promise.  We exist to improve the health of communities, one person at a time.  Our vision is that we will deliver the most remarkable patient experience, in every dimension, every time.  Novant Health is defined by our core values of compassion, diversity inclusion, personal excellence, teamwork and courage.

Our promise to our patients
We are making your healthcare experience remarkable.  We will bring you world-class clinicians, care  technology when and where you need them.  We are reinventing the healthcare experience to be simpler, more convenient and more affordable so that you can focus on getting and staying healthy.

About Novant Health

Novant Health is a not-for-profit integrated system of 16 medical centers and more than 2,300 physicians in nearly 700 locations, as well as numerous outpatient surgery centers, medical plazas, rehabilitation programs, diagnostic imaging centers and community health outreach programs. Novant Health's over 36,000 team members and physician partners care for residents in more than 30 counties and communities in North Carolina, South Carolina and Georgia.

Its largest facilities include the 920-bed Forsyth Medical Center in Winston-Salem, North Carolina and the 600-bed Presbyterian Medical Center in Charlotte, North Carolina. It also operates over 600 physician clinics, outpatient surgery, and diagnostic imaging centers. Additionally, Novant is home to nursing homes, rehabilitation and community outreach programs, and philanthropic foundations.

Headquartered in Winston-Salem, North Carolina, Novant Health is committed to making healthcare remarkable for patients and communities, serving more than 5 million patients annually.