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Accounts Payable Specialist Needed-MHMR

2 months ago

Fort Worth, United States Abacus Full time
Read Job Description below:

  1. Job Purpose
To support the Accounting Department and the Accounts Payable Team with Accounts Payable payments (including check printing, creating EFT files, and credit card payments), Provide Backup to the AP Manager in the event of their (including manual invoice entry, void and purging payment activity, and creating credit memos) , Process MSO EOB's and payments, review and research of Accounts Payable documents, and the processing of Accounts Payable transactions.

segregation of duty is necessary to ensure a clear checks and balance within the Accounts Payable Department and therefore, this position will exclude maintaining or updating vendor profiles including bank changes and activity.
  1. Essential Functions
    1. pproving and creating invoices, check request, and expense request within the Purchasing System.
    2. Completing all payment related activity for the Account Payable Department.
    3. ccounts Payable Manager alternate for approvals in the Purchasing System.
    4. ccurate and correct data entry within the Accounts Payable and Purchasing Software.
    5. Match purchase order receipts accurately to invoices and process for payment.
    6. Compile all supporting documentation for vendor payments
    7. Upload payment documentation and backup in the appropriate folder each time payment is made
    8. Process MSO EOB's weekly
    9. Create MSO payments weekly.
    10. Process and Scan Invoices into the appropriate Folders
    11. ssist A/P Manager with monthly duties and special projects.
    12. Monthly Review of the Accounts Payable bank statement for missed invoices based on the credit card activity.
    13. Reach out to agency staff and vendors for invoices
    14. Reach out to agency staff to get receipt information in order to process invoices for payments
    15. Void needed checks for reprocessing
    16. Manually Input invoices if needed
    17. Create Credit Memo's when needed on vendor invoices.
    18. Work with agency departments to provide payment and invoice backup when requested to support billing and audit requests.
    19. Develop working relationship with Accounts Payable vendors and internal staff to facilitate the timely resolution of disputed payables.
    20. ttend scheduled staff meetings
    21. May assist with other responsibilities in the absence of relevant personnel.
  1. Identify and implement cost savings ideas.
  2. Performance standards are performed as applicable with MHMR's We CARE values "We Connect People in Our Community. We Provide ccess to Services. We Link People to Resources. We Empower People."
  3. Perform other job duties or responsibilities as requested or assigned.
  1. Knowledge of Laws, Regulations, Policies/Procedures, Skills, and Abilities
    1. MHMRTC Operating Procedures.
    2. Proficient computer skills including knowledge of Microsoft Excel, PowerPoint, and Word.
    3. bility to establish and maintain effective working relationships with others.
    4. bility to work independently on difficult or complex tasks and keep accurate records.
    5. Excellent analytical and problem-solving skills.
    6. Excellent written and verbal communication skills.
    7. Excellent organizational skills.
    8. bility to work under stress and maintain a pleasant interaction with others.
    9. bility to work with minimal supervision.
    10. bility to prioritize needs.
    11. bility to write clearly and concisely in a businesslike manner when responding to various emails and communications within and outside the department.