Guest Services Representative

3 months ago

Salt Lake City, United States HMG Plus Inc Full time

About The Client Our client is a global Law Firm based in Salt lake City, Utah. As one of the worlds leading law firms, they serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and management; restructurings; high stakes litigation and trials; and government, regulatory and internal investigations. They handle the most complicated and sophisticated legal matters because they dont just meet industry standards, they create them. They bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500+ lawyers) operating from 19 offices across the United States, Europe and Asia, they are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The position of Guest Services Representative requires an individual with a superior customer service orientation. As part of a cohesive team working with international clients this position focuses on enhancing the brand representation whether by answering phones, greeting and guiding guests through the office/conference space or in their approach to solve logistical challenges when handling office or meeting reservations. The selected candidate will demonstrate a high degree of cultural awareness and possesses the curiosity and ability to adapt to other cultural beliefs and norms. A positive can-do attitude that carries through all day-to-day activities. A fast paced, entrepreneurial and innovated environment, we are looking for a driven individual who thrives on the prospect of enhancing the experience of our guests, effecting change and, as part of the integrated whole, contributing to the success of the firm overall.

The Guest Services Representative is an essential position for operation of the Conference Center and answering the main phone line.

Essential Functions

Answer incoming calls and transfer within the Firm and to outside numbers using the SDC system.

Assign offices to visiting attorneys and clients paying attention and noting all details including technology, secretarial assistance, and supply needs, as well as any and all other important information.

Greet guests and walk them to the appropriate conference room, attorneys office, or visitor office.

Reserve meeting space by using EMS conference booking software, noting all details including technology, A/V, catering, supplies and other support needs.

Arrange for all catering needs by acting as a liaison between foodservice staff and the person making the reservation to ensure proper food order, delivery time, and charges. Educate requesters on meal, snack, and beverage service types, as well as special event types and pricing for each.

Order cars for attorneys and clients, as needed.

Add guest names to building security website to allow entry to the building to outside guests. Arrange for temporary internal IDs for visiting attorneys.

Be the single point of contact for all calls - act as the information hub of the office, knowing where to transfer people and what departments can help service each request.

Know what is going on in each conference room at all times and help direct callers and visitors to each.

Other Functions

Perform any other tasks that are needed by anyone who asks, whether in a conference room or visiting attorney office.

Qualifications & Requirements

Education, Work Experience, Skills:

Bachelor Degree is preferred

Minimum of 3 years prior experience in a high-paced customer service environment is required.

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