Onboarding Specialist

3 weeks ago

Richmond, United States Seneca Resources Full time

Job Description: The Onboarding Specialist will be the administrative expert and provide front-line support to team members, candidates and hiring managers for any process related issues. The Onboarding Specialist will work in collaboration with Talent Acquisition Specialist and Leadership to support various aspects of Talent Acquisition, such as scheduling processing all background related requirements. The primary function of this role will be responsible for ensuring new hires are complying in accordance with healthcare laws and regulations.

Essential Job Statements

  • Ensure completion of new hire pre-employment to include background checks, education and licensure checks, screenings and other requirements needed (monitor background checks.)
  • Responsible for requesting and ensuring new hire paperwork is filled in accordance with Joint Commission regulations.
  • Demonstrate excellent phone skills including inquiry calls, explanation of onboarding processes, scheduling appointments.
  • Follows up daily on candidates to make sure all tasks are being completed in a timely manner.
  • Builds and fosters relationships with Talent Acquisition, Hiring Managers, team members and candidates to ensure a positive onboarding experience.
  • Communicate with facilities about their candidate and where they are in the onboarding process
  • Must be able to multi-task, and handle managing and where they are in the onboarding process.
  • Initiate and monitor standard new hire paperwork (I-9 state specific, compliance, forms etc.)
  • Ensure responsibility and visible commitment of diversity equity and inclusion strategy, programs, and initiatives through collaboration and implementation of initiatives across the health system.
  • Demonstrate personal ownership and accountability for safety across the area of responsibility by role modeling daily key concepts of a high reliability organization as personal work habits.
  • Performs other duties as assigned and/or participating in special projects to support the mission of VCUHS and the team. Accepting alternate responsibilities as required.

Qualifications:

  • Minimum of one (1) to three (3) years of human resources experience in a role requiring customer interaction and problem resolution
  • Must possess a team-focused, self-motivated attitude with the ability to work with a modest degree of supervision.
  • Excellent listening and communication skills with the ability to provide high quality customer service.
  • Well organized, detail oriented with the ability to work with all levels within the organization.
  • Basic understanding of HR concepts, policies, and procedures.
  • Exercises independent judgement in the interpretation of inquiries and determining the appropriate guidance.
  • Demonstrated ability to maintain confidentiality and professionalism under any situation is critical.

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