Human Resources Assistant

2 weeks ago

Kansas City, United States Multivac Full time
Description

Summary: The Human Resources Assistant provides administrative support to the HR Department.

Time Utilization: This role is entirely performed on-site. Normal business hours are 8:00am to 5:00pm. Schedule needs to be flexible to accommodate internal and external customer's schedules.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

  1. Process employee status changes in HRIS system, including electronic onboarding.
  1. Assist with new hire onboarding activities such as setting up workstations, preparing conference rooms and creating welcome bags.
  1. Maintain electronic personnel filing system.
  1. Complete I-9s, verify I-9 documentation, and maintain I-9 files.
  1. Provide routine back-up coverage for the Receptionist.
  1. Place orders for office supplies and maintain an appropriate inventory of office supplies.
  1. Ensure facility conference rooms are organized, stocked, clean, and present an overall professional appearance.
  1. Assist with maintaining company fleet vehicles.
  1. Create monthly Caf PowerPoint slides.
  1. Assist with special events.
  1. Other duties as assigned.


Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma and three years administrative experience; or equivalent combination of education and experience.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence. Ability to speak effectively in one-on-one interactions.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,

common fractions, and decimals. Ability to compute percentages.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in routine situations where standardization predominately exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:
To perform this job successfully, an individual should be proficient in Microsoft Office applications, particularly Outlook, Word, and Excel. Working knowledge of HRIS systems preferred.

Certificates and Licenses:
Current valid driver's license for travel as required by position.

Supervisory Responsibilities:
None

Work Environment:
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The associate must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the associate is regularly required to sit and talk or hear. The associate is frequently required to use hands to finger, handle, or feel. The associate is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.

Multivac Behavior Standard:

Maintain a positive work atmosphere by acting and communicating in a respectful manner with others at all times.

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