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Human Resource Assistant

4 months ago

Kansas City, United States HALO Full time
Job Details

Job Location
Kansas City - Kansas City, MO

Position Type
Part Time

Education Level
2 Year Degree

Salary Range
$18.00 - $22.00 Hourly

Job Shift
Day

Job Category
Nonprofit - Social Services

Description

Part Time Position $18-$22 per hour

The HALO Foundation believes every child should have the support of a family. We provide housing, healing and education services to thousands of homeless and at-risk children. HALO is seeking a Human Resource Assistant to join the HALO family with a passion for the HALO mission of helping one more child spend one less day alone. The ideal candidate for this role should possess a strong work ethic, excellent communication, organizational and relationship skills, attention to detail, and commitment to building a positive culture of excellence to help the HALO team serve kids in the greatest need.

Recruitment/New Hire Process/On-Boarding/Retention
  • Participate in recruitment efforts - Post job ads, organize resumes and job applications, attend recruitment fairs.
  • Schedule job interviews and assist in the interview process.
  • Collect paperwork of candidates and employees and update individual records via Paycom.
  • Ensure background and reference checks are completed.
  • Prepare new employee files, including running E-Verify and I-9 documentation.
  • Oversee completion of various compensation and benefit documentation, including Vacation/PTO Policies, Health Insurance, and 403b retirement plan.
  • Orient new employees to HALO. Examples include setting up designated log-in, workstation, email address, etc.
  • Serve as a point person for employee questions and provide employee support.
  • Ensure all HALO on-boarding trainings assigned in Paycom are communicated and completed on time with the HALO manager and employee.
  • Coordinate employee engagement activities such as a wellness program and employee appreciation campaigns.
  • Support supervisors in employee disciplinary conversations and maintenance of employee warning system.
  • Be the point of contact for employee concerns regarding supervisors, work conditions or ethical practices.
  • Support all internal and external HR-related inquiries or requests.
  • Conduct employee exit interviews to identify ways to improve staff retention and prepare a summary of findings for staff.
  • Assist in the HALO Headquarters office move to new location and set up.
Payroll and Benefits Administration
  • Assist in the monthly payroll process, which includes ensuring vacation and sick time are tracked in the system.
  • Communicate with supervisors regarding any payroll questions or concerns.
  • Answer employee payroll questions.
  • Serve as a point of contact with benefit vendors/administrators.
  • Facilitate resolutions to any payroll errors.
  • Participate in benefits tasks, such as: providing benefit information, following up with employee sign-up and ensuring employees are fully aware of benefits, and resolve claim issues.
  • Be familiar with Paycom and Health insurance apps to assist new hires.
Record Maintenance
  • Maintain current HR files and databases utilizing Paycom software.
  • Update and maintain employee benefits, employment status, and similar records.
  • Maintain records related to grievances, performance reviews, and disciplinary actions.
  • Perform file audits to ensure that all required employee documentation is collected and maintained.
  • Perform payroll/benefit-related reconciliations.
  • Perform payroll and benefits audits and recommend any corrective action.
  • Schedule and attend employee reviews, when necessary.
  • Complete termination paperwork and assist with exit interviews.
Qualifications

Key Competencies and Qualifications

To effectively perform the duties of a human resources assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:
  • Must be adept at problem-solving and decision making, including having the ability to identify issues and resolve problems in a timely manner
  • Must possess strong interpersonal skills
  • Must be able to communicate clearly, both written and orally, regarding communication between employees, members of the HR management team, and in group presentations and meetings
  • Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Must possess organizational and time management skills, with accurate, thorough, and meticulous attention to detail.
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
  • Must be a team player and have a positive attitude.
  • Must be highly computer literate with capability in email, MS Office, and related business and communication tools. Key software used at HALO for this position includes MS Office, G-Suite, Slack, Paycom and Asana.
  • May need totravel between the Kansas City and Jefferson City offices a couple times a year.
  • Payroll experience is preferred but not necessary.
  • Bachelor's degree in human resources, finance, or business administration preferred.