Administrative Assistant

Job Title: Office Lead / Administrative Assistant Location: Garland, TX Reports To: Office Manager Employment Type: Full-Time Salary Range: Competitive, based on experience Job Summary We are looking for a dedicated and multifaceted Office Lead / Administrative Assistant to support the operation of our manufacturing facility. This role encompasses key responsibilities in bookkeeping, human resources, and interactions with customers and vendors. The successful candidate will be a professional communicator who excels in politeness, adaptability, and building rapport with individuals from diverse backgrounds and in various situations, ensuring positive experiences for all stakeholders. Key Responsibilities Bookkeeping Duties Maintain accurate financial records, including accounts payable/receivable, invoicing, and expense tracking. Assist with payroll processing, budget monitoring, and preparation of financial reports. Reconcile bank statements and manage petty cash. Utilize accounting software (e.g., QuickBooks) to ensure compliance with financial policies and procedures. Human Resources Support Handle employee onboarding, including paperwork, orientation, and training coordination. Maintain personnel files, track attendance, and assist with benefits administration. Support recruitment efforts by posting job openings, screening resumes, and scheduling interviews. Promote a positive workplace culture through event planning and conflict resolution assistance. Customer and Vendor Interactions Serve as the first point of contact for customer inquiries, providing order updates, resolving issues, and ensuring satisfaction. Coordinate with vendors on procurement, deliveries, and contract negotiations. Prepare and distribute correspondence, quotes, and shipping documentation. Foster strong relationships through professional and courteous communication. General Administrative Tasks Manage office supplies, equipment, and facility maintenance requests. Answer phones, greet visitors, and handle incoming/outgoing mail. Organize meetings, prepare agendas, and take minutes. Provide ad-hoc support to manufacturing teams as needed, such as data entry or report generation. Other tasks as assigned. Qualifications and Skills High school diploma or equivalent; Associate's degree in Business Administration, Accounting, or a related field preferred. 2+ years of experience in an administrative role, ideally in manufacturing or a similar industrial setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting/HR software. Strong organizational skills with the ability to multitask in a dynamic environment. Excellent interpersonal skills, with a proven track record of politeness, professionalism, and adaptability to diverse personalities and challenging situations. Attention to detail, problem-solving abilities, and a commitment to confidentiality. Physical Requirements and Work Environment Ability to sit or stand for extended periods and occasionally lift up to 20 pounds. Comfortable working in an office adjacent to a manufacturing floor, with occasional exposure to noise and production areas (safety gear provided). What We Offer Competitive salary and benefits package, including health insurance, retirement plans, and paid time off. Opportunities for professional development and advancement. A collaborative team environment in a growing manufacturing company. To apply, please submit your resume and a cover letter outlining your relevant experience to HR@jmfab.com or apply online at www.jmfab.com. We are an equal opportunity employer and value diversity in our workforce.