Front Desk Administrative Assistant

2 months ago

Garden Grove, United States World Relief Full time

** Front Desk Administrative Assistant**

**Job Category****:** US Programs **Requisition Number****:** ASSOC03088 Showing 1 location **Job Details**

**Description**

**POSITION SUMMARY:**

The Front Desk Administrative Assistant provides administrative and clerical support to all the functions of the World Relief Southern California field office (WR SoCal). WR SoCal provides Immigration Legal Services to residents of Southern California. WR SoCal is a Department of Justice (DOJ) recognized legal service provider and as such provides direct immigration representation and legal advising to primarily low-income immigrants regardless of their ethnicity, nationality, gender, race, religion, age, sexual orientation, or gender expression.

**ESSENTIAL FUNCTIONS:**

* Provides general administrative duties such as answering phones, voicemails, responding to emails

* Use scheduling platform Acuity (training provided) along with Microsoft Outlook to schedule (in person/virtual) appointments for the Immigration Legal Service (ILS) team.

* Facilitate basic in-person and telephone intake of new and returning clients for purposes of scheduling and relaying messages to the ILS staff member

* Provide potential clients with checklists to prepare them for their appointment with the ILS team

* Provide reception to clients, potential clients and other visitors to the office

* Facilitate client communication regarding case updates, requests for new services, and referrals to other programs/legal counsel

* Open, distribute and process incoming mail and prepare outgoing mailings and take them to the post office

* Prepare invoices and receive payment for ILS services rendered

* Translate documents from Spanish to English and English to Spanish

* Assist staff members in organizing case files, including scanning files to computer database

* Input case-related information into the computer database

* Assist staff members in proposed projects

* On occasion, assist in workshop events

* Maintain organization and cleanliness in the front reception area

* Assist with improvement of internal administrative systems

* Maintain clear communication with ILS team, other World Relief staff, clients, and outside agencies

* Assure that client files and records are kept in a functional and orderly manner and are secure and out of sight of office visitors

* Other duties as assigned by Supervisor

**KNOWLEDGE, SKILLS & ABILITIES:**

* 1 year of work experience in administrative position

* Experience with immigration law in any setting

* Personal lived experience with immigration process

* Associates or Bachelors degree

* Experience with LawLogix case management database and Microsoft Outlook

**REQUIREMENTS:**

* High school diploma or GED

* Bilingual: Spanish and English fluency in spoken and written Spanish, including the ability to translation documents from Spanish to English and English to Spanish

* Desire and ability to work with people of diverse ethnicity, nationality, religion, language, sexual orientation, and gender expression

* Proficient with Microsoft office, including Word, Outlook, and Excel

* Accurate data entry skills

* Highly organized and able to multi-task

* Able to work under pressure and meet deadlines

* Personal Christian Faith and a heart for serving vulnerable people -Committed to Mission, Vision, and Values of World Relief

**PHYSICAL DEMANDS:**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations

* The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds

* Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information

* The employee frequently is required to sit, reach with hands and arms, talk and hear

**WORK ENVIRONMENT:**

* General office setting.

* Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in skype meetings may be required.

* Year-end archiving activities involve repeated lifting and bending.

* Physical, emotional and intellectual demands

* Equipment used: Employee computer (desktop or laptop), printer, and copier.

* All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

**Part-time Benefits offered:**

* Offers 16 Paid Holidays (Regular Part Time)

World Relief offers Discounts (Immediately Eligible)

* Verizon

* Pet Insurance

World Relief - Retirement:

* Eligibility: Part time is eligible after 1000 hours in a year

* Automatically enrolled at 4%

* 401K & Roth through Fidelity

* WR matches up to 4%, then an additional quarter percent up to 10%

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

Legal Background in the United States

World Relief is both an equal opportunity employer and a faith-based religious organization. This means that we conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of World Relief as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs, so that all staff share the same religious commitment.

Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Reliefs Statement of Faith.

**Qualifications**

**Skills**

**Behaviors**

**:**

**Motivations**

**:**

**Education**

**Experience**

**Licenses & Certifications**

  • Front Desk Medical Receptionist

    4 weeks ago

    Garden Grove, United States National Institute of Research, Inc. Full time

    Job DescriptionJob DescriptionThe National Institute of Clinical Research (NICR) is an independent, multi-site clinical trial site management organization (SMO). We deliver and facilitate the highest quality Phase 1 - 4 trial management to our multi-specialty network of physicians. NICR undertakes multiple levels of research and planning necessary for any...

  • Front Desk Agent

    2 weeks ago

    Garden Grove, California, United States tapwage Full time

    Front Desk Agent[Loading . . .])Job DescriptionPay: $18.85 per hourAt Great Wolf, our Front Desk Agent ensures an efficient, informative and professional check in/out process so our guests can focus on enjoying all of the amenities the lodge has to offer. Many times as the first point of contact the Front Desk Agent helps create a positive first impression...

  • Front Desk Agent

    3 months ago

    Garden Grove, United States Great Wolf Resorts Full time

    ** Front Desk Agent** **Job Category****:** Guest Services **Requisition Number****:** FRONT016865 Showing 1 location **Job Details** **Description** **Increased Pay Rates! $16.75** At Great Wolf, our **Front Desk Agent** ensures an efficient, informative and professional check in/out process so our guests can focus on enjoying all of the amenities the lodge...

  • Medical Assistant/Front Desk

    4 weeks ago

    Downers Grove, United States premier family health and wellness center inc Full time

    Job DescriptionJob DescriptionMedical Assistant/Front Desk ReceptionistFull-Time Position - Competitive PayInnovative Weight Loss ClinicWe are seeking a motivated and organized Medical Assistant/Front Desk Receptionist to join our dynamic weight loss clinic. This is a full-time position offering competitive pay and the opportunity to make a positive impact...

  • Front Desk Coordinator Surgery Center

    4 days ago

    Garden Grove, United States Fresenius Medical Care Full time

    This is a full time front desk coordinator opportunity in a surgery center. Youw will need previous experience at the front desk in a medical setting. The center is open Monday through Friday 7:30am to 4:00pm. Ideal candidatew will be bilingual. HS Diploma or GED required. Must have EMR experience, MS Outlook and Excel experience. Excellent phone skills....

  • Front Desk Manager

    7 days ago

    Winter garden, United States Exploria Resorts Full time

    Are you passionate about delivering exceptional guest experiences and leading a team that does the same? At Exploria Resorts, we understand the joy that comes from making a guest's day a little brighter and the fulfillment found in creating unforgettable memories. As our Front Desk Manager, you'll play a pivotal role in ensuring every guest's stay is nothing...

  • Front Desk Manager

    7 days ago

    Winter Garden, United States Exploria Resorts Full time

    Are you passionate about delivering exceptional guest experiences and leading a team that does the same? At Exploria Resorts, we understand the joy that comes from making a guest's day a little brighter and the fulfillment found in creating unforgettable memories. As our Front Desk Manager, you'll play a pivotal role in ensuring every guest's stay is nothing...

  • Front Desk Coordinator

    4 weeks ago

    Newton Grove, United States Sampson Regional Medical Center Full time

    Job DescriptionJob DescriptionSampson Regional Medical Center is hiring a full-time Front Desk Coordinator to join the Sampson Medical Group of Newton Grove team! Description:This is a full-time position, days and hours will vary according to the needs of the department. The Front Desk Coordinator will be responsible for all front desk functions as well as...

  • Front Desk Agent

    2 months ago

    Forest Grove, United States McMenamins Full time

    Title Front Desk Agent Description TITLE: Front Desk Agent REPORTS TO: MANAGER FLSA CLASS: Hourly Non-Exempt McMenamins is NOW HIRING! We are local, family-owned and operated, with 50+ locations in Oregon & Washington. We emphasize community, art, history, music, food, drink, and fun. The job duties described below are intended to describe the general...

  • Front Desk Clerk

    2 months ago

    Winter Garden, United States Hilton Grand Vacations Full time

    Accesses reservation system to resolve unit availability and assists guests with reservations or changes as required. Ensures accurate charges and credit are posted and payment is collected. Handles credit card and cash transactions and responsible i Front Desk, Clerk, Retail, Hotel

  • Front Desk Supervisor

    3 months ago

    Maple Grove, United States TPI Hospitality Full time

    TPI Hospitality is seeking an experienced Front Desk Supervisor to help lead a team of passionate associates. The Front Desk Supervisor will work closely with the Assistant General Manager to deliver a memorable experience for the hotels guests and associates. The ideal candidate for this position will possess a strong ability to communicate effectively and...

  • Front Desk Receptionist

    2 months ago

    Pleasant Grove, United States SwimKids Utah Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistSwimKids Utah in Pleasant Grove, UT is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing...

  • Front Desk Receptionist

    2 months ago

    Pleasant Grove, United States SWIMkids Full time

    Front Desk ReceptionistSwimKids Utah in Pleasant Grove, UT is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing company that offers...

  • Front Desk Receptionist

    2 days ago

    Willow Grove, United States Cerida Investment Corp Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistJob Type: Full Time Salary: $16.00-$17.00Benefits: Available after 60 days for full-time employeesAbout AnswerNetAnswerNet is the brand name for the AnswerNet family of companies including AnswerNet, Inc., New AnswerNet Inc., Cerida Investment Corp., ECC (Energy Choice California), Synergy Solutions,...

  • Front Desk Associate

    1 month ago

    Winter Garden, United States Crunch Fitness - CR Holdings Full time

    Job DescriptionJob DescriptionFront Desk Associate​Here We GROW Again!  Are you a potential Front Desk Associate and ready to leave average in the past?  Be a part of one of the greatest growth stories ever told in the fitness industry. With 65+ locations currently and 100+ locations planned; our Front Desk Associate position offers a tremendous...

  • Front Office Administrator

    6 days ago

    Elk Grove, California, United States wqliving Full time

    Position Title: Front Desk ReceptionistCompany: wqlivingJob Category: WellQuestRequisition Number: FRONT022249Overview:The Front Desk Receptionist serves as the primary point of contact for visitors and residents, ensuring a welcoming and organized environment. This role is essential in managing communication and providing support to both residents and...

  • Front Desk Receptionist

    2 weeks ago

    Pleasant Grove, United States SwimKids Utah Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistSwimKids Utah in Pleasant Grove, UT, is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing...

  • Front Desk Receptionist

    2 weeks ago

    Pleasant Grove, United States SwimKids Full time

    Front Desk ReceptionistSwimKids Utah in Pleasant Grove, UT, is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing company that offers...

  • Front Desk Receptionist

    3 days ago

    Pleasant Grove, United States SWIMkids Full time

    Front Desk Receptionist SwimKids Utah in Pleasant Grove, UT, is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing company that offers...

  • Front Desk Receptionist

    42 minutes ago

    Downers Grove, United States Neighborhood Loans Full time

    We are seeking a Front Desk Receptionist to join our team! You will provide high-level administrative support for our office. We are looking for a highly motivated, ethical, team player who is looking to be part of a company with a great future in lending. We offer a tremendous opportunity for growth, compensation, and benefits. Responsibilities: Handle...