Administrative Assistant and Outreach Coordinator

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help We are seeking an Administrative Assistant and Outreach Coordinator to support the United States Committee on the Maritime Transportation System (CMTS) for the U.S. Department of Transportation in Washington, D.C. At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective. As the Administrative Assistant and Outreach Coordinator, you will provide administrative and communication support to the Executive Director and staff of the CMTS Executive Secretariat. This includes, but is not limited to, office and calendar organization and maintenance, travel coordination, and office supply management. This position also includes support for CMTS external communication activities including the addition of CMTS social media information; meeting planning; and development, reproduction, and distribution of outreach materials. A typical day for the Administrative Assistant and Outreach Coordinator will include: Maintaining the Executive Directors daily and long-range calendars, exercising objectivity and a keen awareness of the role and responsibilities of the Executive Director and the CMTS in the calendar priority setting process. Tracking and logging incoming meeting requests for Executive Secretariat activities, responding to routine inquiries on these activities and their status, and assisting the Executive Director by providing technical assistance and guidance on the preparation, coordination, and administrative processing of actions. Screening telephone calls to the Executive Secretariat, obtaining background information to determine to whom a call should be directed or handled personally, and providing background information to staff for meetings as appropriate. Arranging travel for the Executive Director, securing and confirming travel and lodging reservations, and preparing travel orders and requests for advancement of funds. Managing basic office administration functions including archiving office and meeting records, ordering supplies, organizing meetings by reserving conference space, arranging for telecommunications requirements, developing and tracking building access security lists, providing escort to visitors, duplicating meeting materials, and providing logistics support as needed. Supporting CMTS transfer of funds and acquisition capabilities which may include coordination of interagency correspondence, agreements, purchase requests, and communication with administrative staff of CMTS member agencies, including the Maritime Administration. Developing and maintaining the content of CMTS social media including the website and Facebook page by requesting updates from Executive Secretariat staff and CMTS members as needed. Researching and compiling marine transportation-related materials and information of interest, pertaining to the development and distribution of the MTS Notes to CMTS members on at least a weekly basis. To be successful in this role, you should have: Authorization to work in the United States permanently without sponsorship. An Associates or Bachelors degree in Communications, Business Administration, Public Relations, or related field (or equivalent experience). A minimum of 2 years of administrative or outreach experience. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite, Google Workspace, and social media platforms. Experience with CRM tools, databases, or design software (e.g., Canva, Mailchimp) is a plus. Ability to work independently and collaboratively in a fast-paced environment. Terrestris offers outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S. #J-18808-Ljbffr