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Executive Assistant
1 month ago
Tricon Residential is looking for an experienced Executive Assistant to support our Executive Vice President & Chief People Officer as well as 3 key members of her leadership team. The ideal candidate is a self-starter who understands the importance of confidentiality, remains focused under pressure and demonstrates an outstanding attention to detail. Candidate should deliver the highest levels of quality and thoughtfulness in all verbal and written communication. We are looking for someone who naturally operates with a customer service mindset, acts as an ambassador for the organization and can partner effectively across the company adapting to unique personalities and working styles. Ability to quickly develop a thorough understanding of the business and be able to create first pass correspondence, weekly reports and power point presentations from information received from direct reports. Anticipate needs and provide high-level administrative support taking ownership of planning, executing, and delegating activities. Ensure executive's time is aligned with their weekly, quarterly and annual priorities. Advance preparation for all meetings and engagements, including comprehensive briefing materials and pre-reads, meeting agendas, presentations, itineraries etc. Review all materials for accuracy and completeness. Manage a complex calendar and schedule; play the role of gatekeeper ensuring the team is on time and task. Coordinate international and domestic travel arrangements, including reconciliation of all monthly expenses. Interact regularly and build relationships with employees at all levels across various teams always maintaining a service mindset. Enhance organizational communication by delivering well thought out and intentional correspondence ensuring messages are on brand and tone. Act as an escalation point of contact for issues. Help with various administrative and office duties as assigned. Assist with organizing HR team events, socials, team off-sites, etc. To be successful in this role, you should possess the following qualifications: Customer Service mindset. Consistently maintain an optimistic approach to work and life, recognizing and taking pride in opportunities to support and serve. Integrity and discretion. You uphold the highest level of integrity in all that you do. You build genuine relationships based on trust and respect and show compassion and empathy in all interactions. You display professional discretion and maintain the confidence of those that entrust you with information. Prioritization and problem solving. Your sound problem solving approach and ability to prioritize makes you an expert at bringing order to chaos and navigating uncertainty with grace, speed and confidence; you proactively seek out opportunities to identify and solve problems before they arise and are able to find solutions. You demonstrate an unwavering commitment to excellence, ensuring the details never slip through the cracks. Polished executive presence. You have the ability to build and maintain relationships across all levels of the organization. You tactfully negotiate complex business situations with sensitivity and discretion. Continuous Learner. You can quickly learn new technologies, programs and applications. Seek out opportunities to expand your skillset that will result in increased performance and productivity.. Expert communication. You effectively drive consistency and understanding across the organization through effective communication. You understand the importance of both medium and timing in communications, skillfully adapt your style to match the content and context and meet the unique needs of your audience. You demonstrate excellent writing, editing, grammatical, and research skills. Gifted Multi-Tasker-You are able to take on many projects at once, understanding how to strategically accomplish what is put in front of you on time. You thrive in an environment that moves quickly, shifts directions and is entrepreneurial in spirit. You are not bothered by frequent interruptions. Minimum Requirements: 8+ years' experience providing executive support to C-Suite or equivalent 5+ years of managing multiple leaders simultaneously Extremely proficient with Microsoft Office Suite with high aptitude for learning new software and systems Bachelor's degree from an accredited university preferred Experience in project/program management preferred #J-18808-Ljbffr
