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Administration & Logistics Coordinator

2 months ago

Los Angeles, United States AEG Full time
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.

Company InformationFor more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer A Brief Overview The Division Coordinator-Global Partnerships is responsible for providing administrative support to the COO Sales, COO Activation, Senior Manager Operations and the Global Partnerships team. The incumbent will support divisional processes for new hire onboarding, internship program assignments and participate as a team member on divisional projects and initiatives. Essential Functions
  • Manages day-to-day administration of venue ticket requests including, but is not limited to:
    • Ticket Management: Help distribute approved ticket requests for Crypto.com Arena, Galaxy, TMA, via AXS platform as well as manage and distribute monthly contractual tickets for Novo and Peacock Theater
    • Administration: Compile weekly AMOD lists for LA Live team, and send Kings game day suite allocations to Kings team. Create new season schedule when released for Kings, Lakers, Galaxy, VGK and add in all newly announced concerts and events for Crypto.com Arena and T-Mobile Arena
    • Track and produce monthly snapshots of ticket usage as well as end of season ticket recaps
    • Lexus and Yaamava Club reservations and club passes management *if GP continues to receive after remodel
  • Assist in planning, coordination and execution of GP Events including the GRAMMY Awards, NHL/NBA Playoffs, Annual GP Retreat, Lakers and Kings home games and provide general support as needed to GP Team during events.
  • Festivals:
    • Help Events Manager liaison with GP team with regards to hotel needs during festival season and maintain accurate and up to date rooming lists.
    • Assist with creation and distribution of festival KBYG
    • Help track and manage contractual and requested festival passes for hosting; distribute and ship passes to account reps ang guests.
    • Assist with onsite logistics for 1 or 2 of the festival weekends including shuttle/ground transportation
  • Responsible for helping to manage all event budgets in accordance with asset owner guidelines, track charges to the department P card, work with Dir, GP Logistics + Administration to project event expenses on allocation schedules as well as reconciling expenses during and post event with Finance.
  • Work with building ops to have VIBE suite split as needed and checking on catering orders in GP Suites for executive and corporate hosted functions.
  • Assist in one off Partner and Holiday Gifting efforts for GP including sourcing, managing contacts and distribution.
  • Other projects or assignments as directed by manager.
Required Qualifications
  • High School Diploma or its equivalency (BA/BS Degree Preferred)
  • 2 years administrative experience preferred
  • Excellent communication skills, both written and verbal
  • Highly organized, detail oriented and able to manage multiple priorities and projects at once
  • Skill in balancing both strategic and administrative activities
  • Strong event planning experience including operations & design with advanced Photoshop skill preferred
  • Excellent at relationship building and people skills
  • Possess strong problem-solving skills
  • Proactive and have the ability to work independently without the need for supervision
  • Ability to handle minor lifting and load/unload merchandise
  • Should possess can-do attitude and be a self-starter
  • Must be fully capable and proficient in Microsoft Office/Outlook, Word, PowerPoint, and Excel; ability to learn required business systems
  • Regular attendance and hours in conformance with the standards, which may be established by AEG from time to time, is essential to the successful performance of this position. Due to the cyclical nature of the entertainment industry, the employee may be required to work varying schedules to reflect the business needs of the company including working game nights and event weekends.
Pay Scale: $20.15 - $29.38

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship.AEG may require an employee to perform duties outside their normal description.