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Clerk, Police Department Data Entry

2 months ago

Midland, United States Midland Independent School District Full time
POSITION: Clerk, Police Department Data Entry

EXEMPT STATUS: Non-Exempt

NUMBER OF DAYS: According to district approved calendar

DEPARTMENT: MISD Police Department

REPORTS TO: Chief of Midland ISD Police Department

SUPERVISES: None

EDUCATION:
  • High School Diploma or GED
EXPERIENCE:
  • One to three years clerical and file experience

Position Function/Purpose

To assist members of the Police Department with data entry, filing, organizing, and preparing documents and files or labels.

Essential Functions
  1. Assist department staff with data entry
  2. Assist campuses and departments with report requests as needed.
  3. Review weekly reports for all areas with staff, contracted-out staff, and cleanup data discrepancies.
  4. Maintain multiple departmental emails.
  5. Assist employees with Skyward Employee Access and online platforms.
  6. Receive calls and answer questions concerning the department or direct questions to the appropriate individual.
  7. Dispense department forms and answer any questions concerning them.
  8. Handle backup duties when the departmental secretary is unavailable
  9. Maintain office supply inventory.
  10. Coordinate meeting/training locations and times.
  11. Submit work orders for department staff.
  12. Manage the Police website.
  13. Maintain confidential documents.

Records and Correspondence

15. Prepare correspondence, forms, records, and reports using a personal computer.

16. Compile pertinent data as needed when preparing various federal, state and local reports.

Other

17. Maintain confidentiality.

18. Perform all other duties as assigned

Qualification Requirements

1. Effective communication and interpersonal skills

2. Proficient in the use of software to maintain spreadsheets/databases and word processing

3. Demonstrates an initiative and self-reliance

4. Demonstrates a positive, professional attitude

5. Demonstrates superior organizational skills

6. Ability to perform basic arithmetic calculations

7. Self-motivated.

8. Professional attitude at all times

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary while performing the duties of this job.

1. Eye strain

2. Standing

3. Reaching above shoulders

4. Kneeling

5. Bending

6. Moderate lifting, 15-44 lbs.

7. Moderate carrying, 15-44 lbs.

Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus. Regular attendance required.

Equipment used

1. Typewriter

2. Computer

3. Copy Machine

4. 10-Key Calculator

5. Fax Machine

6. Document imaging machine/scanner

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal Office Environment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

Revised

11/01/2023

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.

Midland Independent School District provides equal employment opportunities to all employees and applicants for

employment and prohibits discrimination and harassment of any type without regard to race,

color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status,

sexual orientation, gender identity or expression, or any other characteristic protected by

federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring,

placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and

training.