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Project Administrator

2 months ago

Maumee, United States Custom Mechanical Systems Full time

Description The Project Administrator will assist the Project Managers and Project Coordinators by providing a wide range of administrative duties and functions. Duties and Responsibilities (Essential Job Functions) Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. Creates and manages electronic project folders. Gather and maintain subcontractor insurance requirements and miscellaneous government forms. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Provides high-level administrative support and assistance to the Executive Director and/or other leadership staff. Helps with arranging travel and training on travel software with executives and field personnel. Schedules and attends meetings, taking notes and recording minutes. Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Handles shipping needs for international projects. Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Request credentials for access to project locations on Government facilities. Work with subcontractors to gather necessary information and coordinate with Government personnel at project locations to secure access credentials for project personnel. Perform other duties as assigned Requirements Education and Experience ·A Bachelor’s degree in Business Administration and 1-2 years of related experience; or A community college program and 3 or more years of related experience; or A High School diploma and 5 or more years of related experience Knowledge, Skills, and Abilities Ability to assume responsibility, achieve assigned goals and work effectively with others. Ability to professionally communicate both verbally and in writing is required. Excellent interpersonal skills with attention to detail are essential. Ability to accurately organize, prioritize, plan and complete all job responsibilities. Knowledge of construction or other related technology and procedures required. Proficient in Microsoft Office. Knowledge of administrative and clerical procedures and systems such as work processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Demonstrates ability to work independently Supervisory Responsibilities Works under the direction of the Project Coordination Supervisor Working Conditions Light physical effort equal to frequent lifting or moving of lightweight materials Regularly required to sit or stand, bend, and reach Must have valid driver’s license and be insurable under the company auto insurance policy CMS Offers competitive pay along with a comprehensive benefit package including Health, Vision and Dental Insurance, AFLAC, 401K with a company match, Paid Time Off, Life Insurance, Paid Holidays. We are an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. M/F/Disabled/Vet

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