Administrative Assistant/Receptionist

1 week ago

Raleigh, United States Robinson Bradshaw Full time

Robinson Bradshaw is a full-service corporate law firm committed to delivering a superior client experience at every level of the organization. Since our founding in 1960, weve grown to more than 165 attorneys across four offices in North and South Carolina, including our headquarters in Charlotte. Our 100+ professional staff members play an integral role in our firms success, and we are interested in welcoming individuals to our team who value collaboration, hard work and integrity. Robinson Bradshaw offers an unparalleled opportunity to work alongside exceptional legal talent, a comprehensive compensation package that sets the bar in our industry, and the ability to grow as a professional. Were proud to say our team members enjoy working here and working with each other. Join us

Robinson Bradshaw has an exciting opportunity to join our Raleigh office as an Administrative Assistant/Receptionist. This person will play a pivotal role in our Raleigh office and provide growth opportunities within the firm. The ideal candidate will be self-motivated, positive, and resourceful and enjoys being the go-to person. If you enjoy working in a fast-paced and upbeat environment, and have experience working in an office, wed love to talk with you

Overall Objective of the position:

The Administrative Assistant/Receptionist provides general office administrative support with a variety of clerical activities and related tasks. This position will be responsible for answering incoming calls, greeting clients, conference room management, as well as additional duties as assigned. This position will also provide administrative support to attorneys which may include time entry, expense reports, document preparation, monitoring dockets, business development, office management and various other duties. This position is a full-time position that will work in the office 5 days a week.

Responsibilities of all Firm Personnel:

Team player with attorneys, managers, and staff

Ability to coordinate and work together with other employees

Able to prioritize tasks and perform under tight deadlines

Excellent verbal and written communication and listening skills; prepares, edits and proofreads all written communications for context, grammar, typographic, punctuation and spelling errors without being instructed to do so.

Great writing/research ability preferred

Customer service attitude towards all staff including attorneys, paralegals and assistants when asked to help out with a matter or perform a specific task for any department

Extreme attention to detail and excellent follow-up skills required

Awareness and understanding of all firm policies and procedures

Ability to strategize, plan and think outside the box

Ownership, accuracy and thoroughness of work product; work must be complete and organized

Understand goals and needs of attorneys; handle multiple responsibilities effectively

Follow directions; ask questions and understand work procedures

Knowledge of a broad variety of information technology software systems and programs used in the firm

Answer incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department

Troubleshoot IT equipment with Help Desk

Setup Conference rooms for client meetings, internal meetings, depositions, hearings; including technology setup, refreshments, document preparation

Greet visitors to the firm, determine nature of business, and announce visitors to appropriate personnel

Coordinate the pick-up and delivery of hand delivery items from couriers and may perform courier runs personally

Coordinate maintenance requests with the landlord

Assist with editing, copying, scanning and other tasks as requested

Assist visiting attorneys with administrative tasks

Monitor and handle upkeep of breakroom supplies and cleanliness

Open new files, request conflict of interest checks, and maintain all client and general files. Conduct periodic review for possible storage of older files; prepare files to be closed

Conduct file location inventory quarterly using a wireless barcode scanner and uploads into Records Manager to correct any location errors

Make appointments for attorney(s), including the reservation of a conference room at other office locations and coordinating food and beverage as instructed; assist with travel arrangements for the attorneys to attend client meetings or continuing legal education seminar(s) and travel to other offices; assist attorneys with organizing materials for firm seminar(s)

Enter and release time for the attorneys according to the schedule provided by the Accounting Department; may process bills.

Perform, assist with or arrange for court runs, court research and court filings

Working knowledge of scanning, word processing and data entry (including Microsoft Word, Excel, PowerPoint and Outlook)

Maintain general office supplies

Perform all other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

High school graduate, college degree preferred. Ability to type 40 wpm and possess excellent grammar skills at a level normally acquired through the completion of high school or the equivalent.

Have at least 1-2 years of prior work experience in a professional services office environment in order to understand procedures.

Ability to communicate with attorneys, staff, managers and clients tactfully and professionally to accomplish routine daily operations.

Ability to operate and troubleshoot standard office equipment.

Ability to organize and prioritize numerous tasks and complete them under extreme time constraints.

Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of attorneys and staff to provide information with ordinary courtesy and tact.

Ability to work and remain calm in stressful situations while maintaining a high level of quality product.

Work occasionally requires a day and/or evening work schedule and more than 37.5 hours per week to perform the essential duties of the position

Equal Employment Opportunity

Robinson Bradshaw recruits, hires and promotes for all positions without regard to race, color, religion, creed, national origin, citizenship status, disability, military status, veteran status, marital status, sexual orientation, gender identity, sex, genetic information or age. All terms and conditions of employment such as compensation, benefits, work assignment, availability of facilities and privileges of employment are administered on the same basis of equality.

  • Administrative Assistant/Receptionist

    2 weeks ago

    Raleigh, North Carolina, United States HNTB Full time

    At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the countr Administrative Assistant, Receptionist, Administrative, Assistant, Office Manager, Construction

  • Administrative Assistant/Receptionist

    1 week ago

    Raleigh, United States Robinson Bradshaw Full time

    Robinson Bradshaw is a full-service corporate law firm committed to delivering a superior client experience at every level of the organization. Since our founding in 1960, we've grown to more than 165 attorneys across four offices in North and South Carolina, including our headquarters in Charlotte. Our 100+ professional staff members play an integral role...

  • Administrative Assistant/Receptionist

    4 weeks ago

    Raleigh, United States HNTB Full time

    What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of...

  • Administrative Assistant/Receptionist

    2 weeks ago

    Raleigh, United States Robinson Bradshaw Full time

    Robinson Bradshaw is a full-service corporate law firm committed to delivering a superior client experience at every level of the organization. Since our founding in 1960, we’ve grown to more than 165 attorneys across four offices in North and South Carolina, including our headquarters in Charlotte. Our 100+ professional staff members play an integral role...

  • Receptionist

    2 weeks ago

    Raleigh, North Carolina, United States Vanguard Staffing Full time

    Job Title: Receptionist/Administrative AssistantCompany: ConfidentialWe're in need of a Receptionist/Administrative Assistant to manage the front desk for our esteemed client located in Raleigh, North Carolina. This is a short-term, on-site role.Hours: 9 am to 5 pmSalary Range: $15 to $20 per hour (based on qualifications)Key duties involve handling incoming...

  • Administrative Assistant

    2 weeks ago

    Raleigh, North Carolina, United States Diversified Maintenance Full time

    Diversified Maintenance JobID: J3T5LF61XXJ801H55N8 [Office Assistant / Receptionist] As an Administrative Assistant at Diversified Maintenance, you'll: Provide general support to Division Managers, Area Managers, District Managers, Project Managers, & Senior Management; Retain knowledge of job openings within the Division's accounts for referrals of...

  • Corporate Receptionist

    4 weeks ago

    Raleigh, United States Creative Financial Staffing Full time

    Join Our Team as a Corporate Receptionist!! Are you a great multitasker and detail-oriented with exceptional customer service skills? Our client, is looking for a Corporate Receptionist in Raleigh!! Responsibilities of the Corporate Receptionist: As a vital member of the Office Services team, the Corporate Receptionist serves as the initial point of contact...

  • Corporate Receptionist

    2 weeks ago

    Raleigh, North Carolina, United States Creative Financial Staffing Full time

    Join Our Team as a Corporate Receptionist Are you a great multitasker and detail-oriented with exceptional customer service skills? Our client, is looking for a Corporate Receptionist in Raleigh Responsibilities of the Corporate Receptionist: As a vital member of the Office Services team, the Corporate Receptionist serves as the initial point of contact for...

  • Receptionist - Accounting Assistant

    3 weeks ago

    Raleigh, United States Sinclair Broadcast Group, Inc. Full time

    WLFL/WRDC is looking for a dependable and self-motivated Receptionist / Accounting Assistant. This is an important role! The receptionist is our guests first point of contact. As such, the ideal candidate must possess excellent communication skills and act courteously with others. In addition, the candidate in this role must display a professional appearance...

  • Receptionist

    4 weeks ago

    Raleigh, United States Vanguard Staffing Full time

    We're looking for a Receptionist or an Administrative Assistant to cover the front desk for our client in Raleigh, NC! This is a temporary and on-site opportunity. Hours are 9am to 5pm, at $15 to $20/hr. (commensurate with experience). Responsibilities will include answering incoming phone calls and directing guests to respective client offices. If you're...

  • Front Desk Receptionist

    4 weeks ago

    Raleigh, United States Innovative Talent Solutions Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistFront Desk Receptionist urgently needed to work for an established Raleigh company!What You’ll Get:The Front Desk Receptionist’s benefits include a competitive compensation, major medical and dental after 90 days, and a 401K plan with company match. In addition, you’ll enjoy a predictable work...

  • Law Firm Receptionist

    4 weeks ago

    Raleigh, United States Hall & Rouse, P.C. Full time

    Job DescriptionJob DescriptionRECEPTIONIST POSITION AT HALL & ROUSE LAW FIRMHall & Rouse, an established Social Security disability law firm in Raleigh, is seeking a part-time receptionist. The Receptionist role is hands-on and actively participates in day-to-day client services and mail distribution. Responsibilities include interaction with clients and...

  • Receptionist

    2 weeks ago

    Raleigh, United States Applied Research Associates Full time

    We are seeking a professional with a friendly, customer service attitude interested in joining our administrative support team in Raleigh, NC. Duties include providing front desk coverage, checking in visitors, answering the main phone line, supporti Receptionist, Customer Service, Support

  • HR Administrative Assistant/receptionist

    2 weeks ago

    Raleigh, United States SA4 CALL CENTRE LTD Full time

    We are seeking a detail-oriented Administrative Assistant to join our team. As an HR Administrative Assistant, you will provide essential administrative support to the HR department. You will assist with a variety of HR functions, including recruitment, onboarding, employee records management, and benefits administration. **Responsibilities**: - Perform...

  • Weekend Receptionist

    3 weeks ago

    Raleigh, United States Medical Facilities of America Full time

    Weekend Receptionist The Receptionist creates a warm and welcoming environment in the lobby by smiling, greeting visitors by name, and learning about guests. Shares important information. Coordinates a fond farewell celebrating discharging patients. What You'll Do Creates warm, welcoming lobby environment by addressing visitors by name and...

  • Receptionist / 3rd shift Security

    2 weeks ago

    Raleigh, North Carolina, United States Sonida Senior Living Full time

    Sonida Senior Living Charles B.Root Wynd [Administrative Assistant / Secretary] As a Receptionist at Sonida Senior Living, you'll: Receive visitors and vendors to the community in a friendly and polite manner; Answer telephones, transfer calls, take messages for the department heads; Respond to Resident emergency calls and notify nurse or manager on duty as...

  • Veterinary Receptionist

    1 week ago

    Raleigh, United States Six Forks Animal Hospital Full time

    Job DescriptionJob Description*** Part Time or Full Time Position Available ***Join our Team as a Veterinary Receptionist!Love animals? Thrive in a fast-paced environment? We're seeking a passionate and organized individual to join our team as a Veterinary Receptionist!About Us:Six Forks Animal Hospital is a warm and welcoming animal hospital dedicated...

  • Bilingual Front Desk Receptionist

    4 weeks ago

    Raleigh, United States Innovative Talent Solutions Full time

    Job DescriptionJob DescriptionBilingual Front Desk ReceptionistGreat opportunity offering desirable hours for a Bilingual Front Desk Receptionist in Raleigh, NC! What You’ll Get:As the Bilingual Front Desk Receptionist, you will receive a competitive compensation with health insurance and PTO.  You will enjoy a casual work environment (jeans every day!)...

  • Administrative / Personal Assistant

    6 days ago

    Raleigh, United States Alpaca Chicken Full time

    Job DescriptionJob DescriptionAlpaca Chicken is looking for an administrative assistant / personal aid to join our team in our Raleigh office. This person will work to support the daily operations of the office, including data entry, bookkeeping and at times, personal assistant responsibilities;The ideal candidate is a high-energy individual with excellent...

  • Administrative / Personal Assistant

    4 days ago

    Raleigh, United States Alpaca Chicken Full time

    Job DescriptionJob DescriptionAlpaca Chicken is looking for an administrative assistant / personal aid to join our team in our Raleigh office. This person will work to support the daily operations of the office, including data entry, bookkeeping and at times, personal assistant responsibilities;The ideal candidate is a high-energy individual with excellent...