Staff Accountant

2 months ago

New Orleans, United States CrescentCare Full time
Job Details

Job Location
Saint Roch - New Orleans, LA

Position Type
Full Time

Description

At CrescentCare, we bring caregivers and the community together as partners in health and wellness for all. Our experience builds on more than 40 years of impact through our founding organization, NO/AIDS Task Force. In 2014, we became a Federally Qualified Health Center to offer an expanded range of health and wellness services for anyone and everyone who is seeking healthcare services in Greater New Orleans and Southeastern Louisiana.

Our Mission

Strengthening our entire community through whole-person healthcare and education.

Position Summary

The Staff Accountant is an integral part of the Finance team with a focus on payroll, general ledger reconciliations and grant accounting. This role is responsible for the timely and accurate processing and recording of the bi-weekly payroll for 275 + employees. This role has a strong understanding of general ledger accounting as it relates to payroll, associated reconciliations, taxes and benefits, along with accounting for revenues and receivables for grants.

RESPONSIBILITIES
  • Responsible for timely and accurate processing of bi-weekly payroll and related deductions.
  • Responsible for maintaining the data housed in the Payroll and Time Management modules of the payroll software (earnings, deductions, sick & vacation accruals, labor allocations, workers compensation rates, etc.).
  • Responsible for reconciling and approving benefit invoices for payment.
  • Responsible for recording payroll and payroll accruals in accounting software.
  • Responsible for monthly reconciliation of payroll general ledger accounts to payroll reports.
  • Responsible for responding to employment/loan forgiveness verification requests for active and terminated employees.
  • Responsible for maintaining and reporting on allocations in payroll for grants and other funding sources.
  • Responsible for communicating with staff on areas regarding their benefit deductions and any other payroll inquiries.
  • Responsible for personnel grant reporting including journal entries to correct salary allocations and related benefits.
  • Responsible for maintaining strict confidentiality.
ACCOUNTABILITIES
  • Timely and accurate processing of bi-weekly payroll including updates to benefit deductions.
  • Bi-weekly preparation of payroll journal entry and uploading into Financial Edge for approval and posting.
  • Bi-weekly uploads of H.S.A. and 401(k) deductions.
  • Monthly reconciling of benefit invoices, including entering into Financial Edge for payment approval.
  • Monthly preparation of grant invoices and support documentation.
  • Prepares journal entries to correct salary allocations and related benefits.
  • Monthly preparation of time and effort certification reporting.
  • Reviews and reconciles the 941s and W-3 for accuracy.
  • Accurately prepares employment/loan forgiveness verifications.
  • Serves as the subject matter expert on the payroll software including the development of efficient processes in accordance with industry best practices.
  • Ensures organization is in compliance with payroll related laws and regulations.
  • Oversees the Health Savings Account program including assisting employees with enrollment.
  • Oversees the review and issuance of employees' W-2 forms.
  • Participates actively in the annual open enrollment for employee benefits. Works closely with HR to ensure accurate deductions related to open enrollment.
  • Participates actively in the annual 401k audit.
  • Assists with timely and accurate month-end closing procedures.
  • Assists and contributes to the development and improvement of standard operating procedures (SOPs)
  • Actively participates in and contributes to the monthly finance department meetings.
  • Assist with other general accounting work of the agency as needed.
  • All other duties as assigned.
COMPETENCIES

Emotional Intelligence

Self-Awareness and Self-Management
    • Demonstrates self-awareness, self-reflection and flexibility.
    • Recognizes strengths, weaknesses, actively seeks and receives feedback and asks for help for continuing personal growth.
    • Embraces mistakes as opportunities for growth and refrains from engaging in blame.
    • Self-regulates and manages emotions effectively and chooses words with care promoting personal well-being and positive attitudes in challenging situations.
    • Cultivates self-control, resilience, and stress management techniques in themselves.
    • Maintains a positive mindset, sense of humor, and navigates emotions in a healthy manner.
Empathy and Relationship Building
    • Connects deeply with others through empathic listening, showing genuine understanding and compassion.
    • Uses interpersonal influence to bring out others' best.
    • Cultivates a positive, collaborative work environment through skillful conflict management techniques such as de-escalation, mediating, and negotiating.
    • Builds, encourages, and nurtures effective teams, fostering belonging, cooperation, and collaboration.
Commitment to Diversity, Equity, and Inclusion & Lifelong Learning
  • Embraces diversity, equity, and inclusivity, works well across differences.
  • Shows self-awareness of own culture, identity, biases, prejudices, and stereotypes.
  • Is willing to challenge and change organizational practices that present barriers to different groups.
  • Fosters an environment that is respectful, kind and culturally curious.
  • Honors organizational value of social justice, anti-racism and equity work.
  • Appreciates and promotes perspectives which arise from differences in lived experiences, histories and backgrounds including but not limited to race, culture, religion, age, gender, sexual orientation, ability and gender identity.
Professionalism

Ethics & Behaviors
  • Passion for the mission, vision and values and commitment to organization's long-term success
    • Demonstrates integrity, maintains confidences, refrains from gossip and venting, channels energy towards positive solutions at all times.
    • Models, and inspires excellent customer service as well as tact and discretion.
    • Takes initiative and ownership in addressing challenges.
    • Responds to unexpected issues/situations quickly and effectively.
    • Sets high ethical and performance standards, inspires excellence.
    • Demonstrates strong time management skills (arrives before and is prepared to work) and flexibility.
    • Holds self-accountable.
    • Prioritizes competing tasks and meets deadlines.
Communication
    • Responds to emails, messages, and returns calls in a timely fashion.
    • Always uses appropriate and professional communication in all communication. Speaks directly to individuals when concerns arise (chooses appropriate time and place) and encourages others to do the same.
Compliance
  • Actively cooperate with the organization's compliance practices. Includes immediately reporting issues, actively participating in required trainings, following HIPAA regulations, and assisting in creating a culture of compliance.
  • Not excluded or sanctioned by the Department of Health and Human Services, Office of Inspector General (OIG), the General Services Administration (GSA), or excluded from participation in any federal program. Agrees to promptly notify supervisor in the event of any such debarment, exclusion, conviction, threat, or indictment occurring during the term of employment.
Technical Skills
    • Basic working knowledge of organization policies and procedures related to information technology, information security, and acceptable technology use.
    • Proficient in use of productivity applications (Microsoft Word, Excel, PowerPoint, etc.).
    • Proficient in use of communication technologies like email, various video conferencing/virtual meeting platforms, and instant messaging to facilitate remote communication and collaboration (Microsoft Outlook, Teams, Zoom, etc.).
    • Effectively handles and interprets data to monitor and improve quality and progress within their area of responsibility.
POSITION REQUIREMENTS

Education:
  • Bachelor's degree in accounting or related field required.
Work Experience:
  • Payroll experience preferred.
  • General ledger and benefit account reconciliations preferred.
  • Experience working in Paycom and/or Blackbaud/Financial Edge preferred.
Total Compensation Package

We believe the investment we make in our employees is among the most important. Our compensation package includes:
  • Comprehensive medical and prescription drug coverage options
  • Health Savings Account (HSA)
  • Employer-paid Dental
  • Employer-paid life insurance & AD&D
  • Employer-paid Wellness Program
  • Employer-paid Employee Assistance Program
  • Employer-sponsored vision insurance
  • Employer-sponsored short-term disability insurance
  • Vacation time (accrue 10 days in first 12 months)
  • Sick time (accrue 8 days in first 12 months)
  • Eleven (11) paid holidays
  • 401(k) retirement plan with employer match beginning in employee's second year

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