Human Resources Assistant

4 weeks ago

Seattle, United States Concessions International Full time

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Maintains accurate and up-to-date human resource files, records, and documentation.
2. Maintains the integrity and confidentiality of human resource files and records.
3. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
4. Enters new hire data into the HRIS.
5. Maintains accurate records of active job openings and received applications; manages internal and external job postings.
6. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc; refers more complex questions to appropriate senior-level HR staff or management.
7. Schedules, organizes materials, and conducts new hire orientation.
8. Supports benefit enrolment process; prepares new employee benefit files, updates benefit materials as needed and assists with open enrolment.
9. Conducts and assists with activities related to on-boarding of new hires such as confirmation of required background checks, scheduling fingerprint appointments, completion of required forms, I-9 verification, etc.
10. Conducts interviews (exit interviews) with exiting employees.
11. Assists with execution of recruitment activities such as creating job posts, coordinating/scheduling interviews, and pre-screening candidates.
12. PDQ says "Conduct interviews of hourly staff in the absence of hiring manager.
13. Processes badge applications for new employees, renewals for current employees, and termination of badge access for exiting employees in compliance with airport requirements.
14. Assists with the completion of various administrative tasks, including office supplies, special projects, and performs other duties as assigned.

QUALIFICATIONS
The qualifications listed below are representative of those required to successfully perform the essential duties and responsibilities of this position.

Education and Experience:
•High school diploma or equivalent; additional HR certification or coursework or Associates Degree is related field.
•1+ years of experience in an HR role a plus.

Knowledge, Skills and Abilities:
•Strong organizational and time management skills.
•Excellent communication and interpersonal skills.
•Bilingual is a plus
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
•Ability to handle sensitive information with discretion and maintain confidentiality.
•Detail-oriented and able to multitask effectively in a fast-paced environment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Frequently required to stand; walk; sit; talk; hear; use hands to finger, handle, or feel objects; reach with hands and arms; may occasionally climb stairs.
•Prolonged periods of sitting at a desk and working on a computer.
•Occasionally required to lift and/or move up to 25 pounds.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Regular, on-site attendance is required
•Work is primarily in a climate-controlled office building with moderate noise level; however, occasional outdoor activity is required

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