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Records Supervisor

4 months ago

Phoenix, United States Maricopa County, AZ Full time
Posting Date
06/07/24

Application Deadline
06/10/24

Pay Range
$21.45 - $33.50

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type
Unclassified

Department
Transportation

About the Position

Are you a subject matter expert in Records management? Do you thrive on creating new programs for an organization/department? Do you enjoy continuously developing and improving processes? If so, the Records Supervisor might be for you The Records Supervisor will be a subject matter expert in the day-to-day operations and functions of records management. The Records Supervisor will lead the transition of all physical files to electronic, reducing our physical file footprint, and will act as the Department Records Management liaison to continuously develop and improve records management procedures, processes, and applications. This position will also be responsible for management of the department's main customer service desk and reprographics functions.

About Us

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then join our team and help us build connections.

Proud To Offer
  • Perform work with a greater purpose
  • Opportunities for growth and development within Maricopa County
  • Low-cost, high-value healthcare for you and your qualifying dependents
  • Enrollment in Arizona State Retirement System
  • Paid vacation, sick, and parental (birth/adoption) leaves
  • Extensive wellness program with $60 monthly medical premium discounts
  • Employee discounts for goods and services
  • Learn more at Why-Work-Here
We Require
  • Three (3) years of direct work experience in records management
  • High school or General Educational Development (GED) equivalent
  • An equivalent combination of post-secondary education and/or job-related experience may substitute for the required education on a year-for-year basis
We Also Value
  • 3 or more years of prior lead or supervisory experience preferred
  • Bachelor's degree in Business, Information Technology, Records Management or Research
  • Certified Records Manager (CRM), a Certified Information Professional (CIP), or Information Governance Professional (IGP)
  • Advanced knowledge and understanding of records management technology and principals
  • Current knowledge of relevant legal industry practices
  • Awareness and understanding of current records management technologies and accepted professional standards of records management
Job Contributions
  • Supervises assigned staff and manages personnel-related activities including hiring, terminations, performance management, and training
  • Facilitates the operations of department programs and/or services, develops policies and/or procedures or areas of responsibility
  • Researches and Responds to Public Records Requests, Legal Holds, and Notice of Claims (NOC)
  • Acts as the lead in the design and development of Records Management policies and procedures for both physical and electronic files
  • Provides day-to-day direction and support to staff
  • Develops and delivers training on all facets of records management and conducting departmental orientations
  • Implements records management best practices and procedures in coordination with the records retention schedules in an effort to continuously improve the records management systems and technologies
  • Leads the ongoing transition of physical to electronic records within the Department, providing support on retention, destruction, and file closing for all types of media
  • Supervises reprographics/copy center operations
  • Leads special projects as assigned
Working Conditions

This position works primarily in an office setting and is not substantially exposed to adverse environmental conditions. Physical exertion up to 25 pounds may be required occasionally, or up to 10 pounds regularly. Must be comfortable using office machines such as scanners and copiers.

Selection Procedure
  • Only the most qualified candidates will be considered
  • Consideration will only be given to candidates who submit online applications
  • Candidates will be contacted primarily through email and their Workday online application profile
  • Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive


Maricopa County is an equal opportunity employer.

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