Office Specialist- Special Programs

3 weeks ago


Baltimore, United States Baltimore City Community College Full time

Description/Job Summary

Reporting to the Coordinator for Special Programs, the Office Specialists for Special Programs is responsible for providing support for the Mayor's Scholars, and other programs. The Office Specialist may also provide direct services to students during day, evening, and periodic weekend hours. Additionally, the Office Specialist performs reception services as assigned. The Office Specialist also performs back-office functions such as filing, copying, and other like responsibilities.

Responsibilities/Duties

Must be detail oriented and possess good organizational and communication skills. Office Specialist must have the ability to perform multiple functions simultaneously. Basic computer skills (i.e.: use of a keyboard and mouse; familiarity with the MS Office suite) are preferred. Office Specialists must be able to successfully perform reception, data entry and filing processes. This position often downloads and reviews student records to ensure accuracy. This position must always maintain confidentiality of student information and records as detailed by FERPA.

Required Skills

Provide general information to students and others regarding the onboarding and registration processes. Ability to provide office functions such as making copies, filing, data entry and other back-office functions as assigned. Maintains files/filing systems for the office. Maintains general appearance/orderliness of department office. Other related duties as assigned.

Required Qualifications

+ High School Diploma

+ One-year related experience in an office or customer service environment.

+ Strong customer service skills.

+ Strong organizational skills and attention to detail.

+ Strong oral and written English communication skills.

+ Proficiency with MS Office software applications required, specifically MSWord and Excel.

+ Some experience working in a multi-cultural and multi-lingual environment.

+ Some experience using a multi-line phone system.

Preferred Qualifications

+ Two or more years of related experience in an office or customer service environment.

+ One year experience working in a higher education environment.

+ Community College Experience.



  • Baltimore, United States Specialist Office Full time

    Job DescriptionJob DescriptionX Ray TechnicianTowson MDMUST:We are looking for a positive, friendly individual to join our team! Must be available to work three 12 hour shifts or flex hours to include evenings and every other weekend.Experienced X- Ray TechnicianOne year of clinical experience preferredRegistered with the American Registry of Radiologic...

  • Program Assistant

    4 days ago


    Baltimore, Maryland, United States Baltimore City Community College Full time

    Job SummaryBaltimore City Community College seeks a detail-oriented and organized Program Assistant to support the Coordinator for Special Programs. The selected candidate will provide administrative support for the Mayor's Scholars and other programs, ensuring accuracy and confidentiality of student records.Key Responsibilities:Provide general information...


  • Baltimore, Maryland, United States The Seed School of Maryland Inc Full time

    Job DescriptionThe Special Education Coordinator plays a vital role in ensuring the academic success of our students with diverse needs. As a key member of our academic team, this position oversees the coordination of special education programs and services, providing support to students, teachers, and parents.This role involves developing and implementing...

  • Office Specialist

    3 weeks ago


    Baltimore, United States Baltimore City Community College Full time

    Description/Job Summary Job Summary Office Specialists in Student Affairs are responsible for providing direct services to all students during day, evening and on periodic weekend hours. Employees in this classification serve students in-person, through electronic communication, and/or telephone operations. Additionally, the Student Affairs Specialists...


  • Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    About the RoleThe Senior Program Officer for Foster Care will provide programmatic leadership to ensure all foster care policies and procedures are consistent across Global Refuge programs.Oversight of Directors and Site Supervisors at Foster Care providers ensures that activities and staff are consistent with their adherence to Global Refuge's and ORR's...


  • Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    Job SummaryWe are seeking a highly skilled Program Officer for Training and Compliance to join our team at Lutheran Immigration and Refugee Service. This role will provide training and compliance services to headquarters and program staff serving unaccompanied immigrant children released from federal custody.Key ResponsibilitiesIdentify training needs and...


  • Baltimore, Maryland, United States David's Loft Clinical Programs Full time

    Job DescriptionAt David's Loft Clinical Programs, we are seeking a highly skilled Armed Security Officer to provide a secure environment for our clients, visitors, staff, property, building, and grounds.The ideal candidate will have experience working in armed security, be able to multitask, handle crisis situations, and maintain a safe...


  • Baltimore, Maryland, United States Medicalincs, LLC Full time

    Job SummaryWe are seeking an experienced Office Support Specialist to join our team at Medicalincs, LLC. The successful candidate will provide administrative support to our office operations, ensuring seamless day-to-day activities.Key ResponsibilitiesManage meeting schedules and coordinate office activitiesOversee office inventory and suppliesProvide...


  • Baltimore, Maryland, United States Dental Office Full time

    **Job Description**Dental Office is seeking a highly skilled Dental Assistant to join our team. Key responsibilities include:• Preparing treatment rooms and maintaining a clean environment• Assisting dentists with patient care and administrative tasks• Maintaining accurate records and supplies• Collaborating with the dental team to ensure excellent...


  • Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    Job SummaryWe are seeking a highly skilled and dedicated Program Officer for Field Operations to join our team at Lutheran Immigration and Refugee Service. In this role, you will be responsible for implementing a Quality Assurance (QA) protocol to ensure the provision of timely and quality services to refugees and immigrants.Key ResponsibilitiesDevelop and...

  • Program Coordinator

    2 weeks ago


    Baltimore, United States Johns Hopkins University Full time

    We are seeking a Standardized Patient (SP) Program Coordinatorwho plays a crucial role in ensuring the smooth operation of simulation-based educational events using SPs and Physical Exam Teaching Associates (PETAs). This position is responsible for orchestrating the recruitment, training, and supervision of SPs and PETAs at the School of Nursing Center for...


  • Baltimore, Maryland, United States Global Refuge Full time

    Job DescriptionGlobal Refuge is seeking a highly skilled and dedicated Program Officer for Matching Grant to join our team. As a key member of our Matching Grant program, you will play a critical role in assisting our network partners in preparing for monitoring by the Office of Refugee Resettlement (ORR).Key Responsibilities:Provide program support to...


  • Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryThe Johns Hopkins University School of Public Health is seeking an Education Program Officer to support educational efforts of the Lerner Center for Public Health Advocacy.The Lerner Center for Public Health Advocacy mission is to build and support the field of public health advocacy through excellence in partnerships, teaching, and practice that...


  • Baltimore, Maryland, United States Maryland Treatment Centers, Inc. Full time

    Job Title: Administrative Support Specialist - BaltimoreJob Summary:The Administrative Support Specialist will provide direct administrative support to the Director of Education and staff at The Baltimore Academy. This role involves providing secretarial support, answering phone calls, scheduling meetings, and providing direct assistance to the Director of...

  • Protection Officer

    4 weeks ago


    Baltimore, Maryland, United States Rainbow Shops Full time

    At Rainbow Shops, we're committed to providing a secure environment for our customers and employees. **Job Summary**We're seeking a highly skilled Security professional to join our team as a Protection Officer - Asset Security Specialist. As a key member of our store team, you will be responsible for maintaining a safe and secure environment for our...


  • Baltimore, United States Maryland Transit Administration Full time

    Description MARYLAND TRANSIT ADMINISTRATION  M/DBE) Compliance Specialist (Admin Officer) (2247) Grade 15 Contractual Open to all qualified applicants YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION Bilingual applicants are encouraged to apply. Are you seeking a job where your work is rewarding and provides excellent...


  • Baltimore, Maryland, United States Green and Healthy Homes I Full time

    Job DescriptionThe Green & Healthy Homes Initiative (GHHI) is a mission-driven organization dedicated to addressing the social determinants of health, opportunity, and equity through the creation of healthy, safe, and energy-efficient homes. Our team is passionate about eradicating the negative health impacts of unhealthy housing and unjust policies,...


  • Baltimore, United States Barrow Wise Consulting Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today.Responsibilities:...


  • Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    Job SummaryThe Program Officer for Monitoring and Evaluation will conduct onsite monitoring visits for all program sites at least one time per year, evaluating the data collected during monitoring and writing reports to detail the outcomes of the monitoring visits. This position can be remote with occasional trips to Baltimore as needed.Key...

  • Program Manager

    4 weeks ago


    Baltimore, Maryland, United States Navitas Full time

    Job DescriptionProgram/Project Management SpecialistJob SummaryNavitas is seeking a highly skilled Program/Project Management Specialist to lead our Contract Support Operations. The successful candidate will be responsible for managing the overall program, including planning, production, and coordination of all Contract activities, projects, and support...