HR Operations Specialist

2 weeks ago

Lake Forest, United States Hire Talent Full time
Job Title: HR Operations Specialist
Job Location: Lake Forest, IL
Job Duration: 12 Months

Major Purpose:
The HR Operations Specialist has responsibility for the coordination and administration of a wide range of human resources activities, supporting talent acquisition, talent development, and total rewards functions. This role executes support activities for programs and processes that span the entire employee life cycle, from hire to retire, while driving operational efficiencies and technology enablement.

Major Responsibilities and Duties:
The Sr HR Operations Specialists support a wide range of programs and processes and may specialize in one or more areas:
  • Supports talent and enterprise business processes, including but not limited to requisition creation, offer management, interview scheduling, processing hires and transfers, coordinating onboarding activities, executing organizational changes, processing terminations, and audit activities.
  • Administers benefits and talent programs, including but not limited to background checks, relocation, employee referrals, educational assistance, unemployment, employment verifications, assessments, ad hoc benefit programs, and others.
  • Administers technology support such as loading and troubleshooting data loads, updating communications, loading courses, and managing cohorts.
  • Supports CI initiatives by identifying, suggesting, and implementing changes to HR procedures/processes and policies. Duties listed for HR Operations Associate as needed.
Requirements:
  • Understanding of HR and talent policies, programs, and processes.
  • Exceptional interpersonal skills with the ability to establish effective relationships with internal/external customers, business partners, and colleagues.
  • Strong attention to detail, organizational skills, and the ability to work independently.
  • Exceptional customer service skills while managing multiple priorities.
  • Strong communication skills, both written and orally, with team members at all levels.
  • Excellent project management, event planning, organizational, and facilitation skills with strong attention to detail and minimal direct supervision.
  • Demonstrated ability to prioritize tasks in an interrupt and deadline-driven atmosphere.
  • Demonstrated ability to improve processes and create work efficiencies.
  • Strong technical abilities to navigate and update systems and tools.
  • Thrives as a team player in a fast-paced, high-energy, change-oriented environment and has an ability to work with a sense of urgency and resourcefulness.
  • Demonstrated commitment to delivering the highest quality professional work and service.
  • Ability to work on cross-functional teams and foster team commitment to tasks.
  • Maintains confidentiality and privacy (Health Insurance Portability and Accountability Act (HIPAA) of 1996) of all personal, payroll, or sensitive data in all interactions.
  • Proficiency with MS Office (Excel, Word, Outlook, etc.).
  • Proficiency with Applicant Tracking Systems and associated functionality and processes; proficient with technology.
  • SAP HR/Payroll and SuccessFactors experience is highly desired.
Experiences:
  • Undergraduate degree in Business, Human Resources, or related field.
  • 3-5 years of experience in a related field or applicable experiences.
  • Familiarity with SuccessFactors and SAP is highly desired.
  • Ability to work independently and make unsupervised decisions to respond to customer (learners at all levels and candidates) issues immediately.
  • Ability to prioritize work independently and manage stakeholder expectations.
  • Identify trouble spots, customer service issues, and/or gaps in service and raise recommendations to close those gaps.
  • Able to work with all levels of leadership and team members and maintain confidentiality where appropriate.

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