Vendor Management Specialist

2 weeks ago

Salt Lake City, United States O.C. Tanner Full time
Job Description

O.C. Tanner is the global leader in software and services that improve workplace culture through meaningful employee experiences. Our Culture Cloud is a suite of apps designed to enhance the employee experience with strategic recognition, service awards, wellbeing, leadership, and events that help people thrive at work. Our Culture by Design approach provides expert services to organizations looking to create great workplaces.

Our global team of 1,500 people hail from 58 countries and speak 62 languages. As programmers, researchers, designers, client professionals and craftspeople we create the tech, tools and awards that connect employees to purpose at thousands of companies.

Hybrid Work Schedule-Monday thru Wednesday in office, Thursday Friday remote option.

Join us as we help people all over the world thrive at work. Here is where we need you most:

High level knowledge of compliance across a broad scope e.g., HR, Finance, Tax, Privacy/Legal, InfoSec, International, etc.

Understanding and/or use of:

  • Vendor Lifecycle Management
  • External purchasing and procurement experience and/or OCT's purchasing processes, systems, data flow
  • Applicable regulatory agencies, procedures, forms e.g., OFAC, IRS, International Tax Compliance, AML, SOC-2, DOL Independent Contractor Rules
  • Applicable systems e.g., SAP, Certa, Jira
  • Vendor Management Logistics
Core duties:
  • The Vendor Management (VM) Specialist is responsible for administrative and process management actions focused on vendor management activities associated with all requests being processed through the third-party risk management (TPRM) lifecycle
  • These activities include ensuring compliance with policy; working to safeguard and accurately maintain data-integrity; effectively communicating and collaborating with stakeholders and suppliers to keep all requests, documentation, and information up to date; assist other departments and team members with administrative tasks related to projects and requests being managed through the vendor management pipeline
  • Manage the day-to-day transactional and workflow processes related to vendor management activities, including the completion of due diligence actions, and the identification and mitigation of risks
  • Assist all stakeholders with performing and completing vendor management activities/transactions
  • Accurately manage and maintain the collection and recording of vendor management data, ensuring the integrity and quality of vendor attributes and analysis
  • Monitor the vendor management pipeline
  • Manage the Vendor add and change process, including determining the vendor tax classification and the income code assignment
  • Perform the vendor validations steps with the IRS and all required government watch-lists, communicates and works to resolve issues
  • Maintains and administers the Accounts Payable/Purchasing master file to ensure the integrity and accuracy of the data base
  • Build Infor List View reports and queries to analyze vendor master data, to avoid duplication, vendor merger changes and incorrect or missing data elements
  • Perform vendor validation for all new vendor requests
  • Determine vendor classification-based vendor W9 forms
  • Determine Independent Contractor status based on W9, services being performed and confirms completion of the ICDC forms
  • Manage new and vendor change requests
Job Requirements

Skillsets:
  • Ability to learn and improve existing processes and system workflows
  • Ability to define new processes and system workflows
  • Ability to navigate ambiguous environments
  • Internal stakeholder managementcritical
  • Ability to establish strong working relationships across the global OCT organization
  • Ability to influence change outside own area

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