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Operations and Finance Analyst

3 months ago

San Francisco, United States University of California Full time

Operations and Finance Analyst Dermatology Full Time 79067BR Job Summary Dermatology is seeking a seasoned and experienced Operations and Finance Analyst . This incumbent will be handling Administrative services, including activities in finance and human resources, and may also include IT, facilities, or student services. General management activities include long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. Specific tasks include financial management, advising faculty and trainees on reimbursements and university policies, space management and audit, and HR functions including support in onboarding new faculty. NOTE: This is a hybrid role; 2 - 3 days onsite. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position, please refer to the TCS Non-Academic Titles Search. Please note: An offer will consider the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: UCSF Compensation and Benefits . Department Description The Department of Dermatology, School of Medicine, offers a broad range of patient care, teaching, research, and public service responsibilities. The Department provides medical students, residents, and post-doctoral fellows in the School of Medicine, with programs in research, patient care, teaching, and public service. The Department is comprised of four distinct clinical sub-units located at the Ambulatory Care Center, San Francisco General Hospital, Mount Zion, Mission Bay, and the Veteran's Administration Medical Center and consists of 45 full-time faculty, 40 researchers, 40 staff, 13 residents, and 6 clinical fellows. These operations are administered through various sites, interdependent sub-units, which are coordinated through a centralized Administrative Core. The incumbent will provide operational and financial support to faculty, trainees, and staff. Required Qualifications Bachelor's degree in related area and/or equivalent experience/training. Minimum of 3 years of directly related experience. Prior experience in an academic setting. Medical Administrative Assistant Certification. Familiarity with UCPath, Bear Buy, PeopleSoft, MyExpense, HBS, Archibus. Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills. Knowledge of various administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Working knowledge of financial processes, policies, and procedures. Strong knowledge of financial data management and reporting systems. Ability to adapt to changing priorities. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Preferred Qualifications N/A License/Certification Medical Administrative Assistant Certification. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu . Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Organization Campus Job Code and Payroll Title 007377 ADMIN OFCR 3 Job Category Administrative Support, Professional (Non-Clinical) Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Career Percentage 100% Location Flexible (combination of onsite and remote work), Mount Zion (SF) Shift Days Shift Length 8 Hours Additional Shift Details Monday - Friday; 8:00 AM - 5:00 PM #J-18808-Ljbffr