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Event Manager

1 month ago

Austin, United States University of Texas System Full time
FLSA Status Exempt Earliest Start Date

Immediately

Salary

$5,500 monthly negotiable depending on qualifications

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM. Mostly requires a physical presence in the office, with occasional evening work to assist with events, and some remote working options.

Hiring Department External Relations Required Application Materials

A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans - and people all over the world - through education, health care, and research. The System consists of nine academic institutions, five health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 116,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System's fourteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

To assist with logistics associated with UT System events. This role will support event conception and execution of events, and handle business transactions including vendor contracts, timely payments, sound recordkeeping, and completion of assigned pre and post event activities.

Essential Functions
  • Assists with UT System events including venue selection, catering, lodging, and other related activities and logistics.
  • Commitment to work events occasionally during the evening.
  • Reconciles vendor payments and creates financial reports on a timely basis.
  • Assists events director with budget planning, reporting, and forecasting.
  • Manages event and database platforms and maintains event data.
  • Prepares and coordinates event briefings and event-related materials.
  • Establishes and maintains relationships with vendors and venues, and proactively explores opportunities with new ones.
  • Proactively seeks and recommends modern tools to manage events.
  • Collaborates with colleagues in External Relations and throughout the UT System Administration to coordinate events and special projects.
  • Other duties as assigned.
Knowledge, Skills & Abilities
  • Conveys exceptional oral and written communications skills.
  • Honors a commitment to confidentiality with constituent records and database information.
  • Consistently demonstrates professional, respectful, and prompt responsive interaction with colleagues, vendors, and event guests.
  • Demonstrates an ability to handle multiple projects simultaneously.
  • Is a resourceful, creative thinker with problem-solving skills and ability to discern when to act independently or seek guidance.
  • Is experienced with event budget preparation and reconciliations.
  • Has a history of strong administrative support skills.
  • Is proficient with database and event management software and technology.
Required Qualifications
  • Bachelor's degree.
  • Five (5) years of experience in events work including project management or coordination.
Preferred Qualifications
  • Proven organizational skills in a nimble environment.
Working Conditions
  • May work around standard office conditions.
  • Requires occasional evening or weekend hours.
  • Hybrid work environment (remote & office).
Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is a federal contractor committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu.

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