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Customer Service Representative

3 months ago


Rockwood, United States MPP Full time

SUMMARY The purpose of an Inside Sales Representative is to communicate the voice of the customer within the company to ensure satisfaction, provide clarity between the company and the customer on services delivered or to be delivered, and act as a co-liaison with the sales team. This position is also responsible for providing customer service support to the organization by obtaining, analyzing, and verifying the accuracy of order information in a timely manner, entering data into the system including orders, communicating customer feedback, initiating and/or implementing corrective actions or seeking authorizations as needed to ensure that an excellent standard of service and a high level of customer satisfaction is maintained. ESSENTIAL DUTIES AND RESPONSIBILITIES Edits and reviews orders received for price and nomenclature. Informs the customer of unit prices, shipping date, anticipated delays, and any additional information needed by the customer, including shipping information and tracking numbers. Communicates customer concerns/complaints, changes in releases, etc. to plant and sales management. Coordinates on-time delivery to customers. Works with Accounting on payment issues. Contract Review. Initiates purchase requisitions as required. Reviews and communicates sample status reports/updates. Follows up on Sample Approvals. Routes orders to other departments and follows up on orders to ensure delivery by specified dates. Receives and checks customer complaints and informs appropriate internal departments. Confers with Production, Sales, Shipping, Warehouse, or common carrier personnel to expedite or trace missing or delayed shipments. Supports the Sales function in acquiring new sales with existing customers. Compiles statistics and prepares various reports for management. Sales Forecasting, Past Due Reports, CRM database, New Tool Reports, Sales Price Log, NAFTA, etc. Participates in ISO/QS activities, as required. (Customer Surveys, etc.) Other duties may be assigned as necessary. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must maintain an effective presence with all customers that align with MPP Plant and Corporate objectives. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE At least an associate’s degree or equivalent. At least one-year related experience and/or training. Production Control and Customer Service experience are a plus. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Bilingual in English and Spanish is a plus. COMPUTER SKILLS Must be proficient in Microsoft Office programs, namely Excel, PowerPoint, Word, and Outlook. Working knowledge of the current ERP system is a plus. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr