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Project Administrator

4 months ago

West Columbia, United States Stantec Full time

We create the connections that get people and goods moving-whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

Our Transportation group is looking for an experienced Project Administrator to be located in our Columbia, SC office to provide support with the day-to-day administrative requirements for transportation projects. The ideal candidate will perform a wide range of administrative support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization focusing on project delivery.

Your Key Responsibilities

  • Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications, and contracts.
  • Organizes, attends, and keeps minutes of meetings including the coordination and tracking of action items and deliverables.
  • Creates and maintains project plans, schedules, and deliverables.
  • Processes expense reports, invoices, orders, timecards etc.
  • Manages calendars and schedules meetings.
  • Coordinates travel itineraries and arrangements.
  • Assists with document control including filing and archiving.
  • Performs other administrative duties as required.
Qualifications
  • Excellent written and verbal communication skills.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
  • Ability to work effectively under pressure in a fast-paced environment.
  • Must be willing and able to take initiative when needed.
  • Ability to deal with difficult situations and/or people.
  • Proficiency in MS Office Suite, specifically excel.
  • Experience with design/construction project or AEC projects.
Education and Experience
  • High School Diploma with minimum of 5 years of experience or equivalent combination of education and experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.