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HR Admin-Receptionist

2 months ago

Albuquerque, United States Creation Technologies Full time

It's fun to work in a company where people truly BELIEVE in what they're doing

We're committed to bringing passion and customer focus to the business.

FUNCTION: Human Resources

POSITION OVERVIEW: This position is responsible for all office coordinator duties and providing administrative support to Human Resources.

REPORTING STRUCTURE:
•Reports to the Director of Human Resources

DIRECT REPORTS:
•None

FRONT DESK/RECEPTIONIST DUTIES:
•Answer incoming calls, greet visitors, and direct customers to desired

person
•Check-in all visitors and maintain documentation & records of visits; provide

appropriate badging requirements (US Visitor/Person vs Non-US

Visitor/Person); provide documentation for non-US person to FSO
•Retrieve, open and distribute all mail daily
•Site Point of Contact for specific vendors (Cintas, Aramark, etc.)
•Scan all invoices to AP department (ones received via USPS mail); validate

the accuracy of Cintas invoices for AP

OFFICE ADMINISTRATOR/ADMINISTRATIVE DUTIES
•Provide back-up support to site General Manager/Vice President's Executive

Assistant on an as-needed basis (EA is located at a different Business

Unit/Site)
•Manage Cintas shop coat service (order employee and visitor shop coats;

distribute coats; maintain visitor and excess employee supply)
•Set-up and maintain meeting spaces for customers and/or visitors
•Order and manage supplies required for customer visits and employee

events
•Manage stock of office supplies by ordering standard items; order special

request items for employees
•Order and manage supply of conference room, breakroom and employee

lunchroom 'kitchenware' items
•Own and manage online conference room calendars (via Outlook)
•Manage employee activity lists for special events
•Clean out workspaces of termed office employees; prepare for new employees
•Work with Facilities and IT Departments for specific requirements (new

employees, terminations, special requests)
•Enter work tickets/work orders (Facilities and IT) as needed; follow up for

timeline and completion
•Plan, order, set-up, tear down all monthly All-Employee lunches (when

Revenue goal has been met)
•Manage and update CCTV content
•Update bulletin boards (Office and Production areas)
•Order and set-up for monthly employee birthday treats (dcor and food)
•Update and maintain intranet with employee birthdays, anniversaries and

important information
•Clean, assign and maintain record of Production Employee lockers
•Maintain and manage supply of company-logo'd items

HR ADMINISTRATIVE DUTIES:
•Process paperwork for new hires as well as terminated employees and

ensure documentation is properly maintained in employee files
•Maintain all employee paper, electronic and HRIS records
•Prepare all Day 1 items needed for New Employee Orientation
•Plan and organize HR-initiated special events. Includes but not limited to

scheduling, sending reminders, ordering catering, and equipment rental
•Provide new employee names and milestone anniversaries for monthly All-

Employee meeting
•Create and print Employee of the Month and milestone anniversary

certificates for monthly All-Employee meeting
•Order employee trophies/awards
•Upload employee training documents into QCBD

SAFETY:
•Participate in Safety Audits
•Track Number of Incident and Injury Free days
•Complete annual OSHA forms

PERSONAL ATTRIBUTES:
•Approachable and professional demeanor
•Strong work ethic
•Ability to maintain confidentiality and respect for other's privacy

SKILLS REQUIRED:
•Ability to multitask & prioritize in a fast-paced manufacturing environment
•Organized, self-motivated team player, able to work well under pressure
•Effective communication and interpersonal skills to interact effectively with

all levels of the organization as well as directly with key customer contacts
•Exercises independent judgment within defined procedures and practices to

achieve objectives
•Self and Independent management of workload and business demand
•Minimum of 3-5 years administrative experience

WORKING CONDITIONS:
While performing the duties of this job, the employee is regularly required to sit for prolonged periods. At times, the employee is regularly required to stand; walk; reach with hands and arms; and occasionally stoop and kneel. The employee must occassionally lift and/or move up to 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential and non-essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

Creation Technologies is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Canada: Title for the position will be in accordance with applicable national and local laws.