Administrative Assistant

Administrative Assistant Position Number: HR3020 Department: Interdisciplinary Schools Location: Norfolk, VA Type of Position: Hourly Type of Job: Hourly/Wage EEO Category: F Administrative Support (Clerical & Sales) Job Description: To support the Interdisciplinary Schools with administrative tasks with a focus on the School of Data Science. Type of Recruitment: Knowledge, skills and abilities Abilities to record notes, communicate via email, phone, and in person, professionalism and customer service skills, and introductory knowledge of administrative functions in a higher education setting. Special Licenses, Registration or Certification: None Education or Training: None Level and Type of Experience: Some customer service experience. Some experience with Microsoft and Windows-based programs such as Word, Excel, SharePoint, Outlook and Adobe. Basic experience with office equipment such as printer, copier, and phones. Basic experience in an administrative support role. Additional Considerations: None Conditions of Employment: Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 April 30 period. This position does not have health insurance, retirement or leave. This position is Monday through Friday with part-time hours between 8a and 5p. Annual Salary/Hourly Rate: Salary is commensurate with education and experience and begins at $15.49/hr. Job Open To: General Public Open Date: 12/08/2025 Close Date: 12/19/2025 Open Until Filled: No Special Instructions: Summary Please attach a resume and cover letter. Must respond to supplemental questions. Criminal Background Check: The final candidate is required to complete a criminal history check. Equity Statement: It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request: If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141. Alternative Hiring Process: In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155. Pay Transparency Nondiscrimination Provision: The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information. Supplemental Questions Required Fields Are Indicated With An Asterisk (*) + Please describe a time when you had a high volume of a variety of tasks and deadlines. How did you stay on track, organize your time, and complete your work accurately? (Open Ended Question) + Please provide at least one example of a time in which you used a web-based computer system (e.g. secure websites, online forms, and software such as Microsoft 365 and Adobe) to complete tasks that required coordination with multiple offices using digital tools. What strategies did you use to avoid overly complicating efforts for yourself and others in order to ensure efficient administrative support? (Open Ended Question) Applicant Documents Required Documents + Resume + Cover Letter/Letter of Application Optional Documents + Yellow Layoff Form + Blue Layoff Card + AHP Letter