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HR Administrative Assistant

2 months ago

Austin, United States ABC Home & Commercial Services Full time

Description

Please note: This is not a remote or hybrid position - local applicants only.

This position requires proficiency in spoken Spanish due to a large percentage of Spanish-speaking Team Members.

Schedule: Monday to Friday, 8-hour on-site office shift in Austin, TX (8am - 5pm)

* $23.00 an hour *

About ABC Home & Commercial Services:

History:

ABC Home & Commercial Services stands out as an industry leader due to our unparalleled range of services. While our roots are in pest control services dating back to 1949, we have evolved into a comprehensive home and commercial solutions provider. We are grateful to be able to provide employment to over 1,000 central and south Texans in Austin, San Antonio, College Station, Corpus Christi, and Rio Grande Valley.

Services:

Today, our services encompass the following 4 major Divisions: Pest Control, Lawn & Tree (mowing, landscaping, irrigation, lawn care, tree services), Mechanical Services (HVAC, plumbing, electrical, appliance repair, water quality), and Home Improvement (pool cleaning/repair, window washing, gutter cleaning, power washing, painting, handyman services). This extensive portfolio allows us to meet our customers' needs comprehensively. Our unique position as a one-stop solution provider means our customers can rely on us for a wide range of services, simplifying their maintenance and improvement needs.

Community:

At ABC, we believe in giving back to the community. We actively support various non-profit organizations, including The American Heart Association, United Way, HAAM, The Ronald McDonald House, Caritas as well as many other local area food banks, and many others. The ABC KiteFest, Austin's beloved Kite Festival, is the country's longest running festival of its kind. This event is a fundraiser that benefits local non-profits. It also showcases the incredible power of our employees coming together to volunteer, making a positive impact on our local community. Be sure to hit play on the attached video to catch ABC in action, showcasing our dedication to community involvement and the incredible pride we take in our employee volunteers

Position: Admin. Assistant - Be the Heartbeat of Our HR Division

The primary goal of this position is to provide timely and effective assistance to the Human Resources Division.

How You'll Make an Impact:

As ABC's Human Resources Assistant, you'll be responsible for performing various administrative, office, and clerical functions under close supervision to support the Human Resources Department. The HR Assistant follows verbal and written directions to complete standard routine tasks such as maintaining and updating files, organizing statistical information, data entry, and responding to employee inquiries.

Requirements

What You'll Bring:

  • Associate degree or 2 yrs. Minimum in an Administration role
  • Bilingual (English/Spanish) required
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
  • Excellent organizational, analytical, research and problem-solving skills with attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong analytical and problem-solving skills
  • Detail-oriented and ability to prioritize tasks
  • Exhibit a positive attitude
  • Desire to take the initiative and ask questions
  • Proficiency with Microsoft Office software products (Excel, Word, PowerPoint), electronic filing, and essential office equipment (printers, scanning, online fax) and/or the ability to quickly learn computer applications
  • Experience using accounting software

What You'll Do:

  • Performs administrative and recordkeeping tasks while maintaining accurate and up-to-date human resource files, records, and documentation. Disseminates required information to other departments appropriately
  • Manages the new hire Onboarding process and communicates with candidates as needed
  • Performs background checks and Drug screening
  • Organizes new hire orientation
  • Provides clerical support to the HR department, performing other duties as assigned. (Makes copies, faxes documents, maintain HR email, electronic filing, HR helpdesk, etc.)
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management
  • Reconciles HR invoices monthly through Concur accounting/expense software
  • Assists with benefits questions, annual wellness clinics, and open enrollment
  • First line of support for employees
  • Maintains the record of employee anniversaries and milestones, arranges gifts and celebrations

What we offer:

Joining the ABC family means you'll enjoy all the standard perks:

  • Comprehensive medical coverage (including Telemedicine)
  • Flex Spending
  • Dental and Vision plans
  • Life and disability insurance
  • 401K with company match
  • Generous paid time off (PTO)

But that's just the beginning Dive deeper into our other benefits:

  • Annual Profit Sharing Plan: Share in the success of our company with our annual profit-sharing program.
  • Paid Volunteer Time Off: Make a difference in your community with 16 hours of paid volunteer time off each year.
  • Tuition Reimbursement: Invest in your future with our tuition reimbursement program.
  • Scholarship Opportunities: Access educational opportunities for yourself or your dependents through our scholarship program with ACC.
  • Gold's Gym Membership: Stay fit and healthy with a paid membership to Gold's Gym.
  • Employee Reward & Recognition Program: Get the recognition you deserve through our online store stocked with rewards.
  • Diabetes and Hypertension Management Programs: At no cost to employees on our health plan
  • Working Advantage Discounts: Access to exclusive discounts on shopping, services, travel and entertainment.
  • Employee Assistance Fund: Rest assured knowing that in times of crisis, our employee assistance fund, funded by our employees and matched 100% by ABC is available.

Please note: This is not a remote or hybrid position - local applicants only.

This position requires proficiency in spoken Spanish due to a large percentage of Spanish-speaking Team Members.

Schedule: Monday to Friday, 8-hour on-site office shift in Austin, TX (8am - 5pm)

* $23.00 an hour *

ABC is an Equal Opportunity Employer. Pre-employment screenings including drug testing and background checks will be conducted. ABC participates in the E-verify (I9) program.