Receptionist

4 weeks ago


Vero Beach, United States Molinari Pools LLC Full time

Molinari Pools is searching for a Receptionist to join our team. We desire to hire a professional who is responsible for coordinating project details and ensuring details are tended to and execution of necessary tasks and operations are feasible and well performed.

Essential Roles and Responsibilities:

  • Operate the telephone switchboard to answer, screen, or forward calls, providing information, taking messages or scheduling appointments as needed.
  • Greet persons entering the Showroom, determining the nature and purpose of the visit, and notifying the appropriate party of the visitor's arrival.
  • Collect, sort, distribute mail, messages and deliveries as needed.
  • Perform duties such as taking care of plants, managing music playlist, stocking refreshment area and vacuuming Showroom.
  • Ensure accurate recordkeeping of client information such as client profiles within NetSuite, Skimmer, Company Cam and any additional software.
  • Update internal company documents such as the phone list.
  • Communicate with both external clients, prospective clients, vendors and internal team members through email, phone, text message or fax.
  • Perform opening and closing responsibilities for the Showroom.
  • Manage the on-call extension; ensure the appropriate party is set for the extension and notify the party when the start of their shift begins.
  • Maintain the sample sign-out log and ensure samples are obtained within a timely manner.
Required Skills and Abilities :
  • Critical Thinking
  • Customer Service
  • Conflict Management
  • Time Management
  • Active Listening
  • Reading Comprehension
  • Service Orientation
  • Detail Orientation
  • Dependability
  • Hand-Eye Coordination
  • Written Communication
  • Speech Clarity
  • Speech Recognition
  • Oral Communication
Technology Skills:
  • Paylocity: HRIS Software
  • Microsoft Suite: Outlook, Word, Excel
  • Ring Central Phone System
  • NetSuite
  • Skimmer
  • Company Cam


Requirements

Must be able to pass a background check and drug test upon offer of employment.
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