Virtual Scheduling Assistant

2 weeks ago

Atlanta, United States LoneStar Voyages Full time

Job Title: Virtual Scheduling Assistant

Company: LoneStar Voyages

Location: Remote

Job Type: Full-time/Part-time

About LoneStar Voyages:

LoneStar Voyages is a leading travel agency dedicated to providing exceptional travel experiences to our clients. We specialize in crafting personalized itineraries and unforgettable journeys for individuals, families, and groups. Our team is passionate about travel and committed to delivering top-notch service to ensure our clients' trips exceed expectations.

Job Description:

As a Virtual Scheduling Assistant at LoneStar Voyages, you will be an essential part of our team, responsible for managing appointments and schedules remotely. Working from your own location, you will efficiently coordinate appointments, meetings, and travel arrangements for our clients and team members to ensure smooth operations and exceptional service delivery.

Responsibilities:

  1. Appointment Scheduling: Coordinate and schedule appointments for clients to meet with travel advisors, ensuring optimal utilization of time slots and minimizing scheduling conflicts.
  2. Calendar Management: Maintain and update appointment calendars for travel advisors, executives, and other team members, ensuring accuracy and accessibility.
  3. Client Communication: Communicate with clients via email, phone, or other channels to confirm appointments, provide necessary information, and address scheduling inquiries.
  4. Meeting Coordination: Arrange and coordinate virtual meetings, video conferences, and teleconferences, including sending meeting invitations, managing RSVPs, and setting up meeting platforms.
  5. Travel Arrangements: Assist with booking travel arrangements for team members and clients, including flights, accommodations, and transportation, as needed.
  6. Follow-up: Conduct follow-up calls or emails to confirm appointments, remind clients of upcoming meetings, and gather feedback to improve scheduling processes.
  7. Database Management: Maintain accurate records of appointments, client information, and scheduling preferences in the company database or CRM system.
  8. Administrative Support: Provide general administrative support to the team, including data entry, document preparation, and organizing files, to ensure efficient workflow.

Qualifications:

  1. High school diploma or equivalent; additional education or training in office administration or scheduling is a plus.
  2. Proven experience in appointment scheduling, calendar management, or administrative support, preferably in a remote work environment.
  3. Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
  4. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
  5. Proficiency in using scheduling software, calendar applications, and other productivity tools.
  6. Ability to work independently with minimal supervision, while also collaborating effectively within a virtual team environment.
  7. Adaptability and flexibility to handle changing priorities and deadlines in a fast-paced work environment.
  8. Customer service orientation and a commitment to delivering exceptional service to clients and team members.

Benefits:

  1. Competitive pay commensurate with experience.
  2. Flexible work hours and the ability to work remotely from any location.
  3. Opportunities for professional development and advancement within the company.
  4. Positive and collaborative work environment within a passionate team of travel enthusiasts.

Powered by JazzHR

  • Virtual Assistant 20-30 Hours per Week

    2 weeks ago

    Atlanta, United States Mom to Virtual Assistant Full time

    Job DescriptionJob DescriptionWe are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.Key...

  • Virtual Scheduling Assistant

    2 weeks ago

    Atlanta, United States Escape Ensemble Consulting Full time

    Job Title: Virtual Scheduling Assistant Company: Escape Ensemble Consulting Location: Remote About Us: Escape Ensemble Consulting is a premier travel agency dedicated to curating unforgettable travel experiences for our clients. With a focus on personalized service and attention to detail, we strive to exceed our clients' expectations and create memories...

  • Virtual Scheduler

    2 weeks ago

    Atlanta, United States Elev8 Events Full time

    Job Title: Virtual SchedulerCompany: Elev8 EventsLocation: RemoteAbout Elev8 Events: Elev8 Events is a dynamic and innovative travel agency specializing in curating unforgettable experiences around the globe. Our mission is to elevate travel to new heights, offering tailored itineraries and seamless arrangements that exceed our clients' expectations. With a...

  • Senior Business Development Manager

    6 days ago

    Atlanta, United States Virtual Producer Full time

    Sr. BDM – Virtual Production The Senior Business Development Manager is responsible for ensuring that relevant customers, partners, and influencers in the territory (end-users, channel partners, resellers, and consultants) choose the company for their specialty display needs. The Senior Business Development Manager role requires an ability to sell...

  • Virtual Appointment Setter/Scheduler

    2 weeks ago

    Atlanta, United States Elev8 Events Full time

    Job: Virtual Appointment Setter/SchedulerDepartment: HospitalityJob Summary:We are seeking a Virtual Appointment Setter/Scheduler to join our dynamic team in the Hospitality industry. The ideal candidate will be responsible for setting appointments for our travel sales team through virtual means, such as phone calls and emails. This role plays a crucial part...

  • Home-Based Scheduling Assistant

    2 weeks ago

    Atlanta, United States Voyageur Vistas Full time

    Job Title: Home-Based Scheduling Assistant (Virtual) Company: Voyageur Vistas Location: Remote Responsibilities: Coordinate travel arrangements, including flights, accommodations, transportation, and excursions, based on client preferences and budgetary considerations. Engage with clients to understand their travel requirements, preferences, and any...

  • Virtual Scheduling

    4 weeks ago

    Atlanta, United States Voyage Canvas Full time

    About Us:Voyage Canvas is at the forefront of delivering tailor-made travel and event experiences. We are known for our meticulous attention to detail and our commitment to creating unforgettable moments for our clients. Joining our team means being part of an innovative company that prides itself on excellence and...

  • Virtual Travel Assistant

    4 weeks ago

    Atlanta, United States SVH Travel Full time

    Job Description: Virtual Travel Assistant Department: Hospitality Reporting Structure: Reports to Travel Manager Summary: We are seeking a Virtual Travel Assistant to join our team in the Hospitality industry. The ideal candidate will be responsible for assisting travelers with their travel arrangements and providing exceptional customer service. If you...

  • Office Assistant

    1 week ago

    Atlanta, United States Venture VIP Travel Full time

    Job Title: Office Assistant (Virtual) Company: Venture VIP Travel Location: Remote About Us: Venture VIP Travel is a premier travel agency specializing in curating unforgettable experiences in historic destinations around the world. From charming cottages in quaint European villages to elegant manors nestled in lush countryside, we pride ourselves on...

  • Principal Product Manager

    6 days ago

    Atlanta, United States MacStadium Full time

    MacStadium, the leading provider of Mac-centric IaaS, Virtualization, and Remote Desktop solutions, is searching for a highly skilled Senior Product Manager with a robust technical background to lead our macOS-focused virtualization product, Orka. What we need: We are looking for a Principal Product Manager – Virtualization that will play a critical role...

  • Virtual Reservations Specialist

    2 weeks ago

    Atlanta, United States Booking with Brooke Full time

    We are currently seeking a Virtual Reservations Specialist to join our team and assist in managing reservations and bookings for our clients. Job Description: As a Virtual Reservations Specialist, you will be responsible for handling all aspects of reservations and bookings for our clients in a remote capacity. You will work closely with customers to ensure...

  • Virtual Reservations Specialist

    3 weeks ago

    Atlanta, United States Booking with Brooke Full time

    We are currently seeking a Virtual Reservations Specialist to join our team and assist in managing reservations and bookings for our clients.Job Description:As a Virtual Reservations Specialist, you will be responsible for handling all aspects of reservations and bookings for our clients in a remote capacity. You will work closely with customers to ensure...

  • Principal Product Manager

    2 weeks ago

    Atlanta, United States MacStadium Full time

    Job DescriptionJob DescriptionMacStadium, the leading provider of Mac-centric IaaS, Virtualization, and Remote Desktop solutions, is searching for a highly skilled Senior Product Manager with a robust technical background to lead our macOS-focused virtualization product, Orka.What we need:We are looking for a Principal Product Manager – Virtualization that...

  • Virtual California Qualified Trusts

    7 days ago

    Atlanta, United States Equivity, Inc. Full time

    Are you a seasoned Estate Planning paralegal? Do you have a skill for details and a passion for delivering impeccable service? Equivity, a pioneering name in providing specialized virtual assistance across the US, invites you to be a part of our dedicated team! Position Overview: We are keen on welcoming a virtual paralegal who: Holds expertise in Estate...

  • Virtual Speech Language Pathologist

    7 days ago

    Atlanta, United States Soliant Full time

    Minimum 1+ years speech therapy experience required.Job Title: Contracted Virtual Speech-Language Pathologist (SLP) Location: Georgia, Remote Employment Type: Full-time or Part-time, Contract Company: Soliant Education Are you a passionate Speech-Language Pathologist (SLP) seeking a flexible opportunity to make a meaningful impact? Soliant Education is...

  • Virtual Application Delivery Engineer

    7 days ago

    Atlanta, United States US Tech Solutions Full time

    As a VDI Infrastructure Engineer, you will be an expert in architecting, designing, installing, configuring, and maintaining our company’s virtual desktop platforms. Our VDI footprint consists of VMware Horizon that are deployed on-premises and in the cloud; It is responsible for supporting a large range of business stakeholders and workloads from general...

  • Virtual Application Delivery Engineer

    7 days ago

    Atlanta, United States US Tech Solutions, Inc. Full time

    As a VDI Infrastructure Engineer, you will be an expert in architecting, designing, installing, configuring, and maintaining our company’s virtual desktop platforms. Our VDI footprint consists of VMware Horizon that are deployed on-premises and in the cloud; It is responsible for supporting a large range of business stakeholders and workloads from general...

  • Virtual Chemistry/Physics Tutor

    2 months ago

    Atlanta, United States Tutor Me LA LLC Full time

    Tutor Me Education is reshaping how students learn. We are looking for experienced tutors and teachers to provide 1:1 or group instruction to students all across the country!Here are the details: Virtual instruction from your home computer, on your schedule! This is a remote job! Set your own availability and change it at any timeSet your own hourly rate and...

  • Virtual Chemistry/Physics Tutor

    2 weeks ago

    Atlanta, United States Tutor Me LA LLC Full time

    Tutor Me Education is reshaping how students learn. We are looking for experienced tutors and teachers to provide 1:1 or group instruction to students all across the country!Here are the details: Virtual instruction from your home computer, on your schedule! This is a remote job! Set your own availability and change it at any timeSet your own hourly rate and...

  • Virtual Chemistry/Physics Tutor

    1 month ago

    Atlanta, United States Tutor Me Education Full time

    Job DescriptionJob DescriptionTutor Me Education is reshaping how students learn. We are looking for experienced tutors and teachers to provide 1:1 or group instruction to students all across the country!Here are the details:Virtual instruction from your home computer, on your schedule! This is a remote job!Set your own availability and change it at any...