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Virtual Scheduling Assistant

4 months ago

Atlanta, United States Escape Ensemble Consulting Full time

Job Title: Virtual Scheduling Assistant

Company: Escape Ensemble Consulting

Location: Remote

About Us: Escape Ensemble Consulting is a premier travel agency dedicated to curating unforgettable travel experiences for our clients. With a focus on personalized service and attention to detail, we strive to exceed our clients' expectations and create memories that last a lifetime. Our team is passionate about travel and committed to providing exceptional support to ensure smooth and seamless travel experiences.

Job Description: Escape Ensemble Consulting is seeking a detail-oriented and organized individual to join our team as a Virtual Scheduling Assistant. In this role, you will be responsible for managing schedules, appointments, and travel arrangements for our team members, ensuring efficient coordination and communication.

Responsibilities:

  1. Schedule Management: Coordinate and manage schedules for team members, including appointments, meetings, and travel arrangements, using scheduling software or other tools.

  2. Appointment Scheduling: Schedule client consultations, team meetings, and other appointments, taking into account time zones, availability, and preferences.

  3. Travel Coordination: Assist with travel arrangements for team members, including flights, accommodations, transportation, and other logistics, ensuring cost-effectiveness and adherence to company policies.

  4. Calendar Maintenance: Maintain and update team members' calendars with appointments, events, deadlines, and other important dates, ensuring accuracy and completeness.

  5. Communication Liaison: Serve as a liaison between team members and clients, vendors, or other stakeholders, facilitating communication and ensuring timely responses to inquiries or requests.

  6. Documentation and Reporting: Maintain accurate records of schedules, appointments, travel arrangements, and other relevant information. Generate reports or summaries as needed to track scheduling activities and identify areas for improvement.

  7. Task Coordination: Assist with task coordination and project management, including assigning tasks, setting deadlines, and monitoring progress to ensure timely completion.

  8. Administrative Support: Provide general administrative support to the team, such as managing email correspondence, organizing files, and performing other administrative tasks as needed.

Benefits:

  • Flexible remote work arrangement.
  • Competitive salary with opportunities for advancement.
  • Comprehensive training and professional development opportunities.
  • Supportive and collaborative team environment.
  • Travel perks and discounts on personal travel bookings.

Qualifications:

  • Previous experience in scheduling, administrative support, or a related field.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple schedules effectively.
  • Strong communication and interpersonal skills, with the ability to interact professionally with team members and external contacts.
  • Proficiency in using scheduling software, calendar applications, and other relevant tools.
  • Detail-oriented with a high level of accuracy in data entry and record-keeping.
  • Self-motivated and able to work independently with minimal supervision.
  • Adaptability and flexibility to accommodate changing schedules and priorities.

If you are highly organized and thrive in a fast-paced environment, we invite you to join our team at Escape Ensemble Consulting as a Virtual Scheduling Assistant. Apply now to be part of our team and contribute to creating exceptional travel experiences for our clients

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