Special Events Coordinator

3 weeks ago

Atlanta, United States Aeg Worldwide Inc Full time

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheerPosition Summary:The Special Events Coordinator shall be responsible for the planning, budgeting, and implementation of events as assigned by the Director of Sales and Sales Manager. Under administrative direction of the Director of Sales, the Events Coordinator is responsible for assisting clients with their scheduled events. This position will be responsible for advancing, planning, communicating with both clients, vendors, and venue teams. The Event Coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with clients and vendors.Essential Functions:Oversee planning and execution of special events across multiple venuesCommunicate directly with the customer throughout the event planning process to learn requirements and goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and detailsMeet with sponsors, committees, organizations, and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.Perform post-event tasks promptly such as meeting with clients to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.Handle promotional activities like social media, email, content marketing, and partnershipsSpearhead internal communications with other departments like Operations, Sales, Human Resources, Product, etc. Liaise with vendors like caterers, photographers, design, audiovisual needs, etcManage timelines to ensure event deliverables are on time. Proactively give excellent service to event attendees and stakeholdersConduct post-event follow-ups, evaluations, and relationships with vendors and sponsors.Work directly with Sales and Operations Manager and Director of Sales to ensure smooth transition from event booking to event advancingRequired Qualifications:2-4 years of related work experienceExperience in hospitality and food service industriesProficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systemsKnowledge of legal and risk issues surrounding food service, contract fulfillment and leasesExceptional problem-solving skillsExceptional Customer Service skills to interface with artists, management, tenants and other high-profile personsHighly organized and flexible. Able to work under pressure calmly.Budgeting and inventory experience. Ability to handle cash and checks, figure sums and provide expense reportsAEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

  • Special Events Coordinator

    2 weeks ago

    Atlanta, United States AEG - Anschutz Entertainment Group Full time

    The Special Events Coordinator shall be responsible for the planning, budgeting, and implementation of events as assigned by the General Manager including the backstage hospitality for touring artists when applicable. Under administrative direction o Events Coordinator, Special Event, Coordinator, Hospitality, General Manager, Food Service, Management

  • Special Events Coordinator

    1 month ago

    Atlanta, United States AEG - Anschutz Entertainment Group Full time

    The Special Events Coordinator shall be responsible for the planning, budgeting, and implementation of events as assigned by the General Manager including the backstage hospitality for touring artists when applicable. Under administrative direction o Events Coordinator, Special Event, Coordinator, Hospitality, General Manager, Food Service, Management

  • Coordinator of Special Events

    2 weeks ago

    Atlanta, Georgia, United States AEG - Anschutz Entertainment Group Full time

    Position Overview:The Coordinator of Special Events is tasked with overseeing the comprehensive planning, financial management, and execution of various events as designated by the management team. This role includes ensuring exceptional hospitality services for touring artists when necessary.Key Responsibilities:1. Develop and manage event budgets to ensure...

  • Special Events Coordinator

    3 weeks ago

    Atlanta, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present...

  • Special Events Coordinator

    2 weeks ago

    Atlanta, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present...

  • Special Events Coordinator

    1 month ago

    Atlanta, United States AEG Worldwide Part time

    For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises,...

  • Event Coordinator

    3 months ago

    Atlanta, United States Legends International Full time

    ** Event Coordinator** **Job Category****:** Operations **Requisition Number****:** EVENT005736 Showing 1 location **Job Details** **Description** Events Coordinator Illuminarium Experiences (Atlanta) LEGENDS Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200...

  • Event Coordinator

    1 week ago

    Atlanta, United States Tech Systems, Inc. Full time

    Job DescriptionJob DescriptionGENERAL DESCRIPTIONThe Event Coordinator will lead the coordination of all aspects of TSi events and meetings, ensuring successful execution from pre-event planning to post-event follow-up. The Event Coordinator will collaborate closely with the Marketing Team, assisting with additional marketing tasks as needed. This position...

  • Special Events Intern.

    1 week ago

    Atlanta, United States Big Brothers Big Sisters of Metro Atlanta Inc Full time $1

    Job DescriptionJob DescriptionSPECIAL EVENTS INTERNSHIPJOB SUMMARY: This position is intended to provide qualified interns with opportunities to learn through experience about nonprofit communications, fundraising and event management. In this role, the intern will apply and refine his/her skills related to event coordination, marketing and communications,...

  • Office & Special Event Assistant

    2 months ago

    Atlanta, Georgia, United States Government Agency Full time

    Government Agency Government Agency Atlanta, GA Atlanta, GA Full-time Full-time $22 - $24 an hour $22 - $24 an hour 1 day ago 1 day ago 1 day ago Overview:We are seeking a Special Assistant to join our team.The ideal candidate will have excellent communication and organizational skills, with a background in hospitality, events management, and customer...

  • Hospitality Events Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Hopkins and Company Full time

    We are seeking a skilled and seasoned Hospitality Events Coordinator to become a vital part of our team of hospitality experts. This role will serve as a key point of contact for Private Events and function as a Maitre D'. The position requires evening availability and entails a commitment of 50 hours per week, with shift timings influenced by service...

  • Experiential Events Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Legends International Full time

    Event CoordinatorJob Category: Operations Requisition Number: EVENT005736Company OverviewLegends International is a leading experiential services agency, established in 2008, with a global workforce of over 1,200 full-time and 30,000 seasonal employees. Our three main divisions—Global Planning, Global Sales, and Hospitality—work together to provide a...

  • Event Coordinator

    2 weeks ago

    Atlanta, Georgia, United States Atlanta Botanical Garden Inc Full time

    Job OverviewThis position is a part-time hourly role with a starting pay of $15/hour.Under the supervision of the Events Logistics Manager, the Event Coordinator is tasked with ensuring the effective execution of various special events, which may include weddings, corporate meetings, photo shoots, and more.KEY RESPONSIBILITIESCollaborate closely with clients...

  • Event Coordinator

    2 weeks ago

    Atlanta, United States Emerald Logistix Full time

    About Core X Plug: Core X Plug's approach combines integrated multi-channel strategies to maximize brand exposure, reach, and customer engagement, with a strong emphasis on data-driven decision making to optimize marketing efforts, target specific audience segments, and deliver measurable results. Job Description: The Event Coordinator at CORE X PLUG is...

  • Marketing Events Coordinator

    2 weeks ago

    Atlanta, Georgia, United States momnt Full time

    Event Planning Specialistat MomntThe Event Planning Specialist will oversee the organization and implementation of both virtual and in-person gatherings for our clients, partners, and potential team members. The successful candidate will primarily focus on supporting the logistics, planning, and execution of a comprehensive event marketing strategy that...

  • Event Coordinator

    3 months ago

    Atlanta, United States momnt.com Full time

    **Event Coordinator** at Momnt Atlanta, Georgia, United States The Event Coordinator will be responsible for the planning and execution behind all of our online and offline events for our prospects, clients, partners, and potential hires. The ideal candidates primary focus includes the support of planning, logistics, and execution of an annual event...

  • Event Planning and Coordination Specialist

    5 days ago

    Atlanta, Georgia, United States AEG - Anschutz Entertainment Group Full time

    Job Summary:The Special Events Coordinator shall be responsible for the planning, budgeting, and implementation of events as assigned by the General Manager, including the backstage hospitality for touring artists when applicable.Key Responsibilities:Plan and coordinate events, including logistics, budgeting, and vendor management.Collaborate with the...

  • Event Coordinator

    1 week ago

    Atlanta, Georgia, United States Marriott International Full time

    Exciting Event Planning Opportunity at Marriott InternationalJob SummaryResponsible for coordinating event logistics and operations to ensure seamless progression of events following established procedures.Manages group room blocks and meeting space to optimize revenue forecasting and sales process.Acts as liaison between sales and customers to deliver...

  • Coordinator, Event Operations

    3 weeks ago

    Atlanta, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.U.S. Soccer Overview We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity,...

  • Coordinator, Event Operations

    3 weeks ago

    Atlanta, United States teamworkonline Full time

    U.S. Soccer Overview We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and by supporting members, impacting athletes, and serving fans. We seek motivated, passionate,...