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Sales Coordinator

3 months ago

Vancouver, United States Pacific Power Group Full time

Description Company Overview: At Pacific Power Group, our mission is to sustain the momentum and energy that drives the world forward. Within the marine engine and backup power generation sectors, we offer comprehensive maintenance, repair, and overhaul services. Our highly skilled team comprises field service technicians, engineers, and workshop professionals who are in constant demand to ensure operational stability across vital industries such as military and defense, first responders, and global supply chain providers—covering everything from raw materials to consumer goods and food products. Join us now and become part of a team dedicated to making a meaningful impact on the world. Pacific Power Group is now hiring a Sales Coordinator to join our power generation team. Job Summary: As the Sales Coordinator, your main role will be to assist the Power Generation Sales Team with administrative tasks. You'll work closely with teams across all company regions/territories. In this position, you'll play a vital role in supporting the sales team and ensuring our sales processes run smoothly. Your great communication and organizational skills will be key in providing top-notch customer service and maintaining strong relationships. This presents an excellent opportunity for someone at the beginning of their career, eager to progress from Sales Coordinator to an inside sales position to eventually taking on responsibilities in outside sales. Job Details Work location: Pacific Power Group, Ridgefield, WA or Pacific Power Group, Kent, WA. Schedule: Monday - Friday, 8:00 AM - 4:00 PM Wage Range: $22.00 - $31.00 per hour, based on skills and experience. Benefits Include: Medical, Dental, Vision, 15 days PTO, 10 Paid Holidays, Life Insurance, AD&D, Short/Long Term Disability, 401K with Company Match, Pet insurance, Optional Supplemental Insurances, Legal Assistance for Identity Theft, Health Advocate, Tuition Assistance, Maternity and Paternity Leave, Adoption Aid. Requirements Primary (Essential) Duties: Review multiple online plan centers daily for company scope. Prepare bid folders, download construction documents, and monitor plan center sites for future addenda when online project is brought in-house. Manage passwords for all online plan centers (large spreadsheet includes all small plan centers and private sites). Create Opportunities in CRM for all possible projects. Prepare substitution requests and submit to architect/engineer. Maintain CRM Program – close old quotes & opportunities, enter new accounts as needed. Keep budget pricing spreadsheets updated for sales team. Download MTU product documents from Partner program. Facilitate turnover process between sales and project management. Update CRM at project turnover to ensure all components, subcomponents and categories are accurately labeled for PM & accounting. Push quotes from CRM out to Sales System and the ERP. Set up OE and SROs upon project turnover. Create all submittal Purchase orders. Create new PM folders and transfer data from sales folders at turnover. Update projects in IPAS, monthly. Run weekly and monthly reports from CRM for Sales Director. Send specs to vendors for quotes (occasionally). Create quotes in CRM (occasionally). Interface with vendors, customers, and freight carriers. Create IPAS and CPQ quotes (occasionally). Project Coordinator support/back-up. Other duties as assigned. Knowledge, Skills, And Abilities: Strong organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines. Excellent verbal and written communication skills, with the ability to effectively interact with others. Proficient in using CRM software and Microsoft Office Suite (Word, Excel, PowerPoint). Strong analytical and problem-solving abilities. Ability to work independently as well as part of a team, with a proactive and positive attitude. Detail-oriented and highly organized, with the ability to multitask and handle multiple priorities simultaneously. Exceptional customer service skills and a commitment to providing a positive experience for internal/external customers. Experience/Education Requirements: High school diploma or equivalent with relevant work experience. Proficiency in MS Office, specifically Outlook and Excel. College degree in business/marketing or a minimum of 3 years of experience in sales support, administration, or coordination. All offers of employment are contingent upon the successful completion of a background check and drug screening. Pacific Power Group will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. Pacific Power Group will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Pacific Power Group will not discriminate against any employee or applicant for employment because they are a disabled veteran, recently separated veteran, active duty wartime or campaign badge veteran, or Armed Forces service medal veteran in regard to any position for which the employee or applicant for employment is qualified. Pacific Power Group will not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. 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