Current jobs related to Legal Secretary - Costa Mesa - Haynes and Boone

  • Litigation Secretary

    2 weeks ago

    Costa Mesa, California, United States Adams & Martin Group Full time

    Job Title: Litigation SecretaryAdams & Martin Group is seeking a highly skilled Litigation Secretary to join our team. As a Litigation Secretary, you will play a critical role in supporting our attorneys in preparing and revising legal documents, emails, and correspondence.Key Responsibilities:Prepare and revise legal documents, emails, and...

  • Litigation Secretary

    3 weeks ago

    Costa Mesa, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Litigation Secretary in Costa Mesa, California. This role involves working in the legal industry, with a particular focus on civil litigation and employment law. The candidate will be expected to work a few days a week in the office in a supportive capacity for a...

  • Litigation Secretary

    4 weeks ago

    Costa Mesa, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Litigation Secretary in Costa Mesa, California. This role involves working in the legal industry, with a particular focus on civil litigation and employment law. The candidate will be expected to work a few days a week in the office in a supportive capacity for a...

  • Legal Secretary

    3 weeks ago

    Costa Mesa, United States The Ryan Firm Full time

    Boutique litigation law firm in Irvine is seeking an experienced legal assistant for our team-oriented, fast-paced practice. The right candidate will have excellent computer skills, superior communication skills, the ability to multi-task, exceptional attention to detail, outstanding organizational skills, and a desire to learn. Hours are 8:30-5. Monday...

  • Legal Practice Assistant

    2 weeks ago

    Costa Mesa, California, United States Ogletree Deakins Full time

    Job SummaryOgletree Deakins is seeking an experienced Legal Practice Assistant to join our Labor & Employment practice in Orange County. As a key member of our team, you will provide administrative support to attorneys, perform complex secretarial tasks, and work collaboratively with others in a fast-paced environment.Key ResponsibilitiesSupport attorneys in...

  • Legal Practice Assistant

    3 weeks ago

    Costa Mesa, California, United States Ogletree Deakins Full time

    Job SummaryWe are seeking an experienced Legal Practice Assistant to join our Labor & Employment practice in Orange County. The successful candidate will provide administrative support to attorneys, perform complex secretarial tasks, and work collaboratively in a fast-paced team environment.Key ResponsibilitiesSupport attorneys in the delivery of quality...

  • Legal Practice Assistant

    2 weeks ago

    Costa Mesa, California, United States Ogletree Deakins Full time

    Job SummaryWe are seeking an experienced Legal Practice Assistant to join our Labor & Employment practice in Orange County. The successful candidate will provide secretarial and administrative support to attorneys, performing complex and specialized tasks in a fast-paced environment.Key ResponsibilitiesSupport multiple attorneys with primary assignments and...

  • Legal Practice Assistant

    2 weeks ago

    Costa Mesa, California, United States Ogletree Deakins Full time

    Job SummaryWe are seeking an experienced Legal Practice Assistant to join our Labor & Employment practice in our Orange County office. The successful candidate will provide secretarial and administrative support to attorneys, perform complex and specialized tasks, and work collaboratively with others in a fast-paced environment.Key ResponsibilitiesSupport...

  • Legal Practice Assistant

    2 weeks ago

    Costa Mesa, California, United States Ogletree Deakins Full time

    Job SummaryWe are seeking an experienced Legal Practice Assistant to join our Labor & Employment practice in our Orange County office.Key ResponsibilitiesProvide secretarial and administrative assistance to attorneys, including complex and specialized tasks.Support the delivery of quality legal services to clients by working collaboratively and cooperatively...

  • Legal Practice Assistant

    3 weeks ago

    Costa Mesa, United States Ogletree Deakins Full time

    Position Summary Our Orange County office has an opportunity for an experienced Legal Practice Assistant to join our Labor & Employment practiceOn a day-to-day basis, the Practice Assistant works under the direction of attorneys to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients...

  • Legal Assistant/Paralegal

    3 weeks ago

    Costa Mesa, California, United States Boutique Recruiting Full time

    Job Title: Legal Assistant/ParalegalA dynamic and detail-oriented Legal Assistant/Paralegal is sought to join a boutique law firm in Costa Mesa, CA. This role involves a variety of administrative and legal tasks to support a team of attorneys at the firm's Orange County office.Key Responsibilities:Prepare and file legal documents with California and federal...

  • Legal Assistant

    4 weeks ago

    Costa Mesa, United States Robert Half Full time

    Job DescriptionJob DescriptionOne of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy Litigation team. Prior practice area experience is a must! The firm prides itself on strong mentorship, quality...

  • Legal Assistant

    4 weeks ago

    Costa Mesa, United States Robert Half Full time

    Job DescriptionJob DescriptionOne of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy/Corporate Restructuring team. Prior practice area experience is a must!  The firm prides itself on strong mentorship,...

  • Legal Assistant

    4 weeks ago

    Costa Mesa, United States TBG | The Bachrach Group Full time

    An AMLAW50 firm is seeking an urgent legal assistant in their Intellectual Property Practice Group.This position will reside in our Orange County office with a hybrid in-office/remote working schedule. Key responsibilities of this position include: Provide administrative support to the Intellectual Property, Partners, Associates and Specialists Proactively...

  • Legal Assistant

    4 weeks ago

    Costa Mesa, United States TBG | The Bachrach Group Full time

    An AMLAW50 firm is seeking an urgent legal assistant in their Intellectual Property Practice Group.This position will reside in our Orange County office with a hybrid in-office/remote working schedule. Key responsibilities of this position include: Provide administrative support to the Intellectual Property, Partners, Associates and Specialists Proactively...

  • Litigation Secretary

    1 week ago

    Costa Mesa, United States AGG Legal Staffing Full time

    This position requires solid knowledge of federal, state, and appellate court filing rules and procedures with a strong litigation background that includes e-filing and calendaring experience. Background that includes supporting attorneys who practice real estate (some transactional work), business litigation and professional liability defense is preferred....

  • Litigation Secretary

    3 weeks ago

    Costa Mesa, California, United States AGG Legal Staffing Full time

    Job SummaryThis position requires a strong background in litigation and court filing procedures, with experience in e-filing and calendaring. The ideal candidate will have knowledge of federal, state, and appellate court rules and procedures, as well as excellent administrative and organizational skills.Key ResponsibilitiesSupport attorneys in real estate,...

  • Litigation Secretary

    3 weeks ago

    Costa Mesa, United States AGG Legal Staffing Full time

    This position requires solid knowledge of federal, state, and appellate court filing rules and procedures with a strong litigation background that includes e-filing and calendaring experience. Background that includes supporting attorneys who practice real estate (some transactional work), business litigation and professional liability defense is preferred....

  • Litigation Secretary

    1 week ago

    costa mesa, United States AGG Legal Staffing Full time

    This position requires solid knowledge of federal, state, and appellate court filing rules and procedures with a strong litigation background that includes e-filing and calendaring experience. Background that includes supporting attorneys who practice real estate (some transactional work), business litigation and professional liability defense is preferred....

  • Litigation Secretary

    2 months ago

    Costa Mesa, United States AGG Legal Staffing Full time

    This position requires solid knowledge of federal, state, and appellate court filing rules and procedures with a strong litigation background that includes e-filing and calendaring experience. Background that includes supporting attorneys who practice real estate (some transactional work), business litigation and professional liability defense is preferred....

Legal Secretary

2 months ago

Costa Mesa, United States Haynes and Boone Full time

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone's Orange County office serves the needs of California's premier technology industries and capitalizes on the West Coast's global access. We have vibrant practices in intellectual property (IP), in-bound Asian work, venture-funded corporate matters, and big-ticket litigation such as patent, securities, insurance coverage, and class action labor and employment matters. Our thriving economic community is home to an array of businesses, ranging from Fortune 500 companies to emerging technology ventures. Our expanded presence here heightens Haynes and Boone's coast-to-coast capabilities while giving clients the benefits of our growing geographic base. Most of our California-based lawyers have earned engineering or technical degrees in addition to law degrees, enhancing their understanding of the intricacies of IP. Our team members have been recognized in publications such as The Best Lawyers in America directory (Woodward/White, Inc.), Intellectual Asset Management (IAM) Patent 1000 (Globe White Page Ltd), and Managing IP Magazine (Euromoney Institutional Investor PLC). We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Salary Range:
The expected salary range for this position is $0.00-$0.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.

This non-exempt position performs full secretarial and administrative duties for Intellectual Property Attorneys and Patent Agents under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents.

Essential Duties

  • Prepare prosecution filings for attorney/agent review and approval, including IDSs, terminal disclaimers, restriction requirements, and shell amendments.
  • Manage the filing of all Foreign/U.S. applications through PCT Easy/EFS Web, staying updated on electronic filing system upgrades.
  • Monitor filing deadlines on docket reports for US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to the Docketing department.
  • Read, prioritize, route, and follow up on incoming communications (faxes, emails, correspondence), ensuring timely reporting to clients.
  • Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office, and other agencies using appropriate firm methods.
  • Create, maintain, and organize electronic and paper files; maintain client preferences and contacts within firm systems.
  • Assist in coordinating client billing and time entry, auditing and revising as necessary, and following client-specific instructions.
  • Assist with coordination of incoming and outgoing file transfers.
  • Delegate tasks to clerks, monitor their work product, and ensure deadlines are met.
  • Prepare and file assignment recordation online with the USPTO.
  • Calculate filing cost estimates.
  • Copy, distribute, send (electronically and/or via mail, courier, or express service), file, and otherwise handle completed work.
  • Maintain electronic files, contacts, and case dockets for attorneys.
  • Perform administrative functions related to firm tasks, including processing new client/matter requests, client bills, time reports, and expense reports.
  • Compose correspondence for client-related matters; perform word processing for drafts, revisions, and final documents, including proofreading and redlining for accuracy.
  • Coordinate meetings and appointments, receive clients/guests as requested, and maintain appointment calendars for attorneys (including hearings and other commitments).


Other Duties:

Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent. Performs other related duties as needed or assigned.

Reporting Relationship

The legal secretary reports directly to the Office Administrator and indirectly to assigned attorneys.

Qualifications

Knowledge/Experience

At least three to five years of experience with patent prosecution work and a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to Intellectual Property (IP). Must be knowledgeable in the following IP related technologies or similar technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, CIP - Patent Annuity Service, USPTO, WIPO and Espace.net websites.

Proficiency in the firm's technology and applications is highly preferred (DeskSite, Chrome River, Carpe Diem). Expected skills include Excel, Word, PowerPoint, and Outlook. Prior experience managing expense reports, client bills, multi-line phones, and conflict-checking forms, as well as working with Interaction or another CRM database, is strongly preferred. Experience supporting multiple attorneys is required.

Skills

The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook and PowerPoint. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills are required. Must be knowledgeable with legal filing and record-keeping practices as relevant to IP. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service skills, ability to be flexible and work effectively as part of a team is required.

Education

The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required.

Physical Demands

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office Environment. Overtime required

Salary Range

The expected salary range for this position is $85,000 to $110,000. Please note that final offer amount is based on applicable experience and skillset for the candidate.