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Business Manager

4 months ago

Morgantown, United States Akima Full time
Overview

Work Where it Matters

Akima Facilities Operations (AFO), an Akima company, is not just another federal facilities contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AFO, the work you do every day makes a difference in the lives of our 15,000 Iupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AFO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AFO sustains mission readiness and ensures quality of life by maintaining high value assets and operations at peak performance and successfully manages these operations through accurately forecasting, managing, and aggressively controlling costs.

As an AFO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

The Business Manager is the senior financial official on site; responsible and accountable for all contract budgets, costs, procurement activities, subcontracting activities, contract modification activities, and accounting functions as required to ensure full contract compliance and corporate accountability. He/she oversees and manages all analytical data in support of business operations, customer reporting, and corporate reporting. The incumbent supervises all accounting department functions, procurement department functions, and analytical business reporting as required by the contract and corporate personnel. The incumbent shall ensure the proper tracking and maintenance of accurate contract cost records for all contract CLINs and related modifications. This position can be located in Morgantown, WV, Pittsburgh, PA OR Albany, OR.

Responsibilities

Job Responsibilities:
  • Manage and oversee all aspects of the contract accounting department functions. These include but are limited to payroll, accounts payable, journal entries, billing, invoicing, audit requests, man-hour reporting, cost & budgeting and other financial reporting as required.
  • Manage and oversee all aspects of the contract procurement department functions. These include purchases, service agreements, and subcontracts.
  • Develop and implement procedures to ensure that all Corporate and Federal regulations are complied with in regard to purchases, financial transactions, ethical business conduct and reporting.
  • Assist and supervise the Procurement Manager to ensure the execution of all procurement activities in accordance with FAR and Corporate Acquisition Policies & Procedures (APPM).
  • Assist and supervise the Accounting Manager to ensure the completion of all accounting functions in accordance with Federal Cost Accounting Standards and company policies and procedures.
  • Brief, train, and coach all department personnel as required to ensure they are up to date on new corporate policies or procedures.
  • Oversee the proper review and approval of all payroll and deduction related reports.
  • Develop and oversee the implementation of a review process that ensures the accuracy of each paycheck after they are cut.
  • Implement all SOPs for department continuity with other senior level contract managers.
  • Supervise and review accounts payable process. Implement all SOPs for A/P Department. Authorizes fund transfers into the accounts payable cash account. Ensure that disbursement of company funds is for valid services performed. Determine from Open Payables report what is to be paid and when. Authorize all cash disbursements and check signatures.
  • Ensure the proper reconciliation, review, and timely correction of project general ledger accounts.
  • Ensure the proper review and approval of all supporting schedules associated with journal entries prior to posting.
  • Monitor and approve A/P, P/R and GL oversight functions.
  • Review all accounts receivable billing for the project. Provide support and analysis to the Project Manager and Government for all billings, disbursements and labor generated by this project.
  • Develop and implement procedures that comply with company policies for all journal entries, general ledger reconciliations, or other authorized changes.
  • Oversee the proper and timely completion of all contract invoices, corporate required analyses, and contract business transactions.
  • Oversee the Creation of all Job Cost Codes and Job Cost Reports. Direct the Preparation of Financial Reports on the status of the Project (i.e. Labor Cost Report and Project Cost Analysis).
  • Ensure the proper review of each accounts payable check. Audit for correct address, vendor and negative checks. Notify the accounts payable technician of any discrepancies.
  • Review and approve check requests and fund transfers.
  • Control check signing book and check stock.
  • Ensure the maintenance of all financial records in full compliance with corporate/federal regulations in an organized manner.
  • Maintain regular liaison and coordinate all financial and audit activities with corporate officials and outside agencies as required.
  • Performs other duties as assigned.
Qualifications

Minimum Qualification:
  • Bachelor's degree in business management or related field.
  • Strong personal leadership, management, and organization skills as well as the ability to integrate and harmonize diversified functions to provide overall efficient and effective contract operations.
  • Excellent interpersonal and communication skills
  • Exemplary attention to detail
  • Maintains sensitivity to, and report on, instances of fraud, waste, and abuse.
  • Proficient at the suite of MS Office (MS Word, Excel, PowerPoint, SharePoint)
  • Must be able to make presentations to employees at all levels. Must be able to write cohesive and comprehensive documentation.
Preferred Qualifications:
  • Master's degree in Business related field.