Office Services Mailroom Clerk

3 weeks ago

Denver, United States Holland & Hart LLP Full time
General Purpose:

The Office Services Mailroom Clerk processes documents and delivers documents and materials within the office and surrounding metropolitan areas. He or she supports mail and courier operations. They pick up and distribute mail and perform various tasks related to mail and shipping area operations. This role is located in-person at our Denver office (Monday - Friday, 8am- 4:30pm/8:30am - 5:00pm) and requires driving within the Denver-metro area (using the firm's vehicle). This is a temporary role, anticipated to last approximately 6 weeks.

Essential Duties/Responsibilities:
  • Provides assistance to attorneys, paralegals, and staff regarding the mail, shipping operations, and drop off items in the mail room.
  • Picks up, distributes, and process mail and other materials to all floors, including: sorting, weighing, sealing and metering.
  • Travels within the metro area to file, submit and/or copy documents at various courts, clients and agencies in the Denver area. Handles emergency needs outside of standard planning travel.
  • Understand deadlines and determines need for arranging for outside couriers to assist with deliveries.
  • Obtains signatures for drop off and pick up of packages or certified mail.
  • Maintain logs and enters related charges into appropriate systems for billing.
  • Assists with moving equipment, furniture and other materials as requested.
  • Notarize documents for clients, other parties and firm personnel
  • Reviews Messenger email inbox and answers phone for requests
  • Maintain assigned databases with personnel changes for mail distribution purposes.
  • Performs other duties within department as assigned.
  • Acts as back-up to other positions within Office Services as necessary.
Job Qualifications (Education, Experience and Certification):
  • High School Degree or GED required.
  • Valid Driver's License and good driving record is required. Knowledge of city and surrounding Metropolitan area preferred.
  • Notary Status preferred or interest in obtaining Notary status
  • Ability and willingness to learn and use various technologies to support the operations in assigned areas of responsibility.
  • Ability to work productively under pressure to meet all deadlines.
  • Ability identify and overcome obstacles in completing duties
  • Ability to communicate (in both oral and written forms) effectively and appropriately at all levels
  • Good computer skills, including proficiency in Microsoft Suite other Windows-based Applications.
  • Demonstrated skill in organizing work and attention to detail.
  • Excellent time management skills.
  • Flexibility to occasionally work earlier or later to meet firm requests
Competencies:
  • Functional/Technical Expertise - Understands necessary information, processes and procedures to carry out job responsibilities.
  • Customer Orientation - Views the firm through the eyes of the customer and goes out of their way to anticipate and meet customer needs.
  • Communication - Recognizes the essential value of continuous information exchange.
  • Team Player - Team oriented; maintains composure and is adaptable to the changing needs of the team.
  • Results Orientation - Maintains appropriate focus on outcomes and accomplishments.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (25) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.Sedentary work that primarily involves sitting or standing for prolonged periods.Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Salary Range -$15.26 -$25.43.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes, dental, vision, life, AD&D, EAP, STD, and LTD.Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match.In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

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