Conference Coordinator

4 weeks ago

Washington, United States LHH Full time

LHH is currently partnering with our client in the Washington, DC area looking to bring on a Conference Coordinator. This is a temporary to hire position that will help support preparation for a large conference and manage administrative duties. The hourly pay for this position is $21- $24 per hour based on experience. The role will begin the first week of June and run for 2 weeks. If you are open to learning more, please apply today

We are seeking a detail-oriented and organized Conference Support Administrative Assistant to join our team. The successful candidate will play a crucial role in ensuring the seamless execution of our events, providing administrative support to the conference planning team, and enhancing the overall attendee experience.

Administrative Support:

  • Assist in the planning, coordination, and execution of conferences, seminars, and workshops.
  • Manage correspondence, emails, and phone calls related to conference logistics.
  • Maintain and update conference databases, ensuring accurate and up-to-date information.
  • Collaborate with vendors, venues, and service providers to coordinate logistical details.
  • Assist in arranging travel, accommodations, and transportation for conference speakers and attendees.
  • Monitor and manage conference schedules, ensuring timely adherence to timelines.
  • Serve as a point of contact for conference-related inquiries, providing information and assistance to participants.
  • Assist in the development and distribution of conference materials, including programs, agendas, and promotional materials.
  • Provide on-site support during conferences, ensuring smooth registration processes and addressing attendee inquiries.
  • Collaborate with the events team to troubleshoot and resolve any logistical issues that may arise during the event.
  • Compile post-conference reports, summarizing key metrics, feedback, and areas for improvement.
  • Maintain accurate records and documentation related to conference planning and execution.

Qualifications:

  • Proven experience in administrative support or event coordination.
  • Excellent organizational and multitasking skills with a keen attention to detail.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office suite and conference management tools.
  • Ability to work independently and collaboratively in a fast-paced environment.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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