Executive Assistant to Chief Executive Officer

1 week ago

Santa Ana, United States Adriana’s Full time

Full job description We are a top-performing insurance brokerage in Southern California known for our high-energy culture, exceptional client service, and strong leadership within the industry. Our CEO is a dynamic entrepreneur, business coach, motivational speaker and industry thought leader. We are seeking an experienced Executive Assistant who thrives in a fast-paced environment, loves taking initiative, and is eager to grow professionally. Position Overview The Executive Assistant to the CEO will serve as the primary point of contact and right hand to our CEO. This role requires exceptional organizational skills, strong business judgment, and the ability to manage multiple priorities with confidence and efficiency. The ideal candidate is highly driven, brings great energy, and is comfortable working in a dynamic, evolving environment. Key Responsibilities Provide high-level administrative support to the CEO, including calendar management, scheduling, task prioritization, and project coordination Manage email communications, screen inquiries, and ensure timely follow-up Prepare documents, presentations, reports, and meeting materials Coordinate travel arrangements, itineraries, and logistics for both local and international trips Assist with personal tasks and business-related errands as needed Facilitate communication between the CEO and internal/external stakeholders Support strategic initiatives, special projects, and operational tasks Maintain confidentiality and handle sensitive information with professionalism Represent the CEO with polished communication, excellent judgment, and a proactive approach Qualifications Minimum 4 years of experience supporting CEOs or senior-level executives Bilingual in English and Spanish (spoken and written) Strong organizational skills with the ability to multi-task and prioritize effectively Excellent written and verbal communication skills High energy, self-motivated, and driven to excel Ability to anticipate needs and solve problems before they arise Proficiency with Google Workspace, Microsoft Office Suite, and task management tools Ability to travel as required Professional demeanor, positive attitude, and eagerness to learn Experience supporting entrepreneurs, coaches, or fast-paced leaders is a plus What We Offer The opportunity to work directly with a CEO who is an established business coach and entrepreneur, providing significant exposure to high-level strategy, leadership, and business development A dynamic, growth-oriented environment Opportunities for professional development and mentorship What You Get Real growth path into leadership or operations roles Training in business, systems, and leadership Work directly with a top-performing entrepreneur and clients who run 7- and 8-figure companies Who This Is For This is not for entry-level assistants. This is for someone who already knows how to lead from behind, keep things moving, and protect the executives time like its their own. If youre confident, dependable, and ready for a fast-paced role where you can grow and winapply now. Job Type: Full-time Pay: $70,000.00 - $75,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): What is your background in being an Executive Assistant? What is your best contact phone number and email? Experience: Executive administrative support: 4 years (Preferred) Language: Spanish (Preferred) Ability to Commute: Irvine, CA 92614 (Required) Work Location: In person

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