Grants & Contracts Specialist

5 days ago

Baltimore, United States Johns Hopkins University Full time

We are seeking aGrants & Contracts Specialistwho will report to the Financial Manager and is responsible to assist with the fiscal administration of all pre and post research grants, contracts, gifts, sponsored and non-sponsored awards in the Department of Biochemistry & Molecular Biology. Will assist with the fiscal guidance and support to faculty and students. Serve as liaison with Research Administration and Sponsored Projects Service Center. Manage accounts throughout the award lifecycle. Post System Applications and Products (SAP) transactions. Reconcile and maintain supporting systems and databases and provide support during annual general funds budget and closing processes. Coordinate submission of grants and contracts including training grants for faculty and students (including budget development). Keep abreast of laws and regulations that apply to sponsored projects and designated funds. Monitor tuition revenues for various academic programs. Prepare and coordinate statement of appointment forms needed for training grants. Prepare financial reports on revenue and expenditures for various budgets including grants and non-sponsored funds. Assist with special projects as needed.

Specific Duties & Responsibilities
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Support faculty and other research staff in preparing, collecting and reviewing technical requirements of application for submissions to various federal offices, private agencies/foundations and commercial companies at the direction of more senior research staff. Review prior to them being forwarded to the Grants & Contracts Manager and ORA for signature.
  • Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. Involves more senior members of the research team for direction, as needed.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including distributing budgets into the internal financial system, account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular reconciliation and reporting to research management.
  • Maintains tracking systems to ensure timely setup of annual contracts, modifications of incoming sponsored awards, programmatic reporting to sponsors, outgoing subaward contracts and processing of outgoing subaward invoices. Communicate upcoming due dates to research management.
  • Help coordinate collection of information need for sponsored programmatic reporting requirements to ensure report submissions adhere to internal deadlines and policies.
  • Help provide support and backup coverage for administrative support, including but not limited to coordinating travel requests from faculty, submitting reimbursement requests as a delegate on behalf of faculty, coordinating meeting times and sending calendar invites.
  • Provide updates to the tracking system to support timely processing of administrative duties.
  • Acts independently to ensure appropriate steps are taken to adhere to internal deadlines based on information in the tracking system.
  • Process pcard transactions, account payables, and Purchasing requests as needed for faculty, staff and students.
  • Special projects as requested.
Minimum Qualifications
  • Bachelor's Degree.
  • One year of administrative/budgeting experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • General knowledge of accounting and budgeting theory and practices preferred.
  • General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • General understanding of external Federal Guidelines and procedures regarding grants and contracts preferred.

Classified Title: Grants & Contracts Specialist
Role/Level/Range: ATP/03/PB
Starting Salary Range: $23.69 - $41.43 HRLY ($55,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am - 5 pm
Exempt Status:Non-Exempt
Location:Hybrid/School of Public Health
Department name: Biochemistry and Molecular Biology
Personnel area: School of Public Health

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