Accounting Operations Coordinator

2 weeks ago

Pittsburgh, United States Donnelly-Boland and Associates Full time
Who we are 
Donnelly-Boland and Associates is a women-owned CPA and management consulting firm that helps small businesses, startups, not-for-profit companies, and government agencies run a wide range of back-office operations. Founded in 1992 by Fay K. Boland, we have grown from 1 to over 100 highly trained employees through our dedication to our clients, our principles of operational excellence, and our commitment to continuous improvement. Whether our clients run a leading edge technology company, a coffee shop, a large non-profit, or a government agency, they depend on our strategic expertise and our flawless tactical execution to keep their back office running smoothly. 
Our Mission 
Our mission is to be recognized as the premier partner for a comprehensive suite of back-office services while maintaining a culture that emphasizes family, innovation, and inclusivity. 
This Position 
We are seeking a talented and detail-oriented individual to join our team as an Accounting Operations Coordinator. This is an exciting opportunity to be a key contributor to supporting our client’s accounting operations and driving process improvements.  This position is responsible for providing a broad spectrum of support to small business, start-up, and non-profit clients in a fast-paced, challenging, and rewarding environment. As an Accounting Operations Coordinator, you will play a vital role in ensuring the accuracy and efficiency of our clients’ accounting processes. This role requires strong analytical skills, attention to detail, and the ability to collaborate effectively with cross-functional teams.  Requirements include extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects. Successful applicants will thrive in a collaborative work environment, will be comfortable in both early stage, scaling, and established companies, and will possess the operational expertise to add value to clients by improving processes and procedures. 

Essential Job Functions 
  • Assist in implementation of QuickBooks online and Gusto Payroll packages 
  • Assist with any state, federal, or local tax registration and reporting  
  • Assist with basic categorization and bookkeeping tasks for small business and non-profit clients 
  • Assist clients in routine operational and financial tasking 
  • Assist in month-end close processes, including journal entries, reconciliations, and financial reporting
  • Manage timelines, budgets, and deliverables for internal and client projects 
  • Champion process improvement efforts 
Essential Skills, Education, and Experience 
  • 3+ years of experience in bookkeeping, accounting, or finance roles, preferably with QuickBooks Online
  • Tech savvy with the ability and desire to embrace necessary software applications 
  • Strong written and verbal communication skills 
  • Intermediate to advanced proficiency with all Microsoft applications 
  • Strong Excel skills 
  • Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously 
  • Ability to operate with a sense of urgency 
  • Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees 
  • Open to constructive feedback and on-going self-improvement  
  • Flexibility to work additional hours during peak periods of the year  
  • Work experience in startup, small business, or non-profit environment 
  • Strong communication and interpersonal skills  
Preferred Skills, Education, and Experience 
  • Experience with QuickBooks Online is preferred
  • Experience with Gusto, Rippling, Paychex, ADP or other payroll system a plus 
  • Experience with Ramp a plus 
  • Experience with Square / Shopify is a plus 
Compensation and Benefits 
  • Starting at $45,000. Negotiable based on experience.  
  • Matching 401(k) 
  • Medical Insurance 
  • Dental Insurance 
  • Vision Insurance 
  • Flexible PTO 

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