Conference Services Assistant
2 weeks ago
Seeking candidate for a unique hybrid role. Candidate will do a mix of reception, conference services and back up legal admin work.
- 100% on-site - Washington D.C.
Primary Duties - Reception
- Greet and welcome clients and visitors in person and over the phone and deliver exceptional customer service assistance.
- Respond to and direct general office telephone calls and forward messages to appropriate attorneys and staff.
- Ensure building-specific access processes and policies are enforced.
- Maintain and update firm phone list/roster.
- Coordinate visitor keycard access for the office with Office Services team.
- Maintain office floor plans and other site-specific databases.
- Coordinate meetings, appointments, and conferences and work with the Office Services team to organize meal and beverage services for meetings.
- Maintain a neat and clean lobby and reception area.
- Work with Office Services and building management to address general facilities related issues.
- Consistently demonstrate a professional demeanor by projecting an attitude of congeniality towards attorneys, professional staff, vendors, and other visitors.
Conference Services and Other Duties
- Coordinate Conference Room scheduling and office reservations as needed utilizing the Firms space management software.
- Place catering orders for Firm gatherings, luncheons, and other events.
- Manage, reconcile, and process catering invoices for Marketing, HR, other departments, and the Administrative & Business Services Director (ABSD), including visa statement transactions.
- Assist ABSD and others in planning, coordinating, and facilitating Firm meetings and social events.
Familiarity with the following duties in order to provide backup to the Legal Administrative team and proactively support fellow team members and their attorneys:
- Document Conversion and Formatting
- Document Management
- Proofreading
- Time Entry
- Expense Reconciliation
- Travel Coordination
- Calendar Management
Skills and Abilities
- 3-5 years of prior experience in a similar role in a law firm or other professional environment preferred.
- Bachelors degree preferred.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Chrome, Adobe Acrobat
-
Washington, United States kay search group Full timePosition:Guest Services/Conference Service Coordinator (Global Law Firm) Location:Washington, D.C. Comp Package: Base salary to $75K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc. Responsibilities for Guest Services/Conference Service Coordinator: Reserve conference rooms and spaces and coordinate all associated services (i.e,...
-
Washington, United States Kay Search Group Full timePosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Washington, D.C.Comp Package: Base salary to $75K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all associated services (i.e,...
-
Washington, United States kay search group Full timeJob DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Washington, D.C.Comp Package: Base salary to $75K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...
-
Washington, United States kay search group Full timeJob DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Washington, D.C.Comp Package: Base salary to $75K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...
-
Washington, United States kay search group Full timeJob DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Washington, D.C.Comp Package: Base salary to $75K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...
-
Guest Services/Conference Service Coordinator
8 hours ago
Washington, United States kay search group Full timeJob DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Washington, D.C.Comp Package: Base salary to $75K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...
-
Conference Associate
6 days ago
Washington, United States ZoomRx Inc. Full time**Conference Dates**: _17th-21st May 2024_ **About Us**: Ferma.Ai is a product of ZoomRx, a life sciences consulting company providing innovative AI solutions to top pharma clients. **What You Will Be Doing for Ferma**: As part of Ferma, you will attend selected sessions at DDW 2024 on our behalf. Capture and gather valuable content presented, contributing...
-
Deputy Judicial Conference Secretariat Officer
3 weeks ago
Washington, Washington, D.C., United States Judicial Branch Full timeSummary The Deputy Judicial Conference Secretariat Officer position is located in the Office of the Deputy Director, Judicial Conference Secretariat (JCS). The JCS coordinates and facilitates AO staff support for the Judicial Conference and its committees, and provides overall coordination for the AO advisory group process. Duties This position will report...
-
Deputy Judicial Conference Secretariat Officer
3 weeks ago
Washington, United States Judicial Branch Full timeSummary The Deputy Judicial Conference Secretariat Officer position is located in the Office of the Deputy Director, Judicial Conference Secretariat (JCS). The JCS coordinates and facilitates AO staff support for the Judicial Conference and its committees, and provides overall...
-
Washington, United States American Trucking Associations Full timeJob DescriptionJob DescriptionThe American Trucking Associations is seeking an Executive Director for the Moving and Storage Conference (MSC) to oversee its operations, activities, and growth. Reporting to the MSC board and VP of Conferences, the incumbent will be responsible for developing Conference strategy and initiatives in alignment with the overall...
-
Washington, United States United States Conference of Catholic Bishops Full timeJob Description Job Description This position provides administrative support to the Children’s Services Specialists (CSS) within the Home Study and Post Release Services (HS/PRS) program. This position also maintains, reviews, and enters case data critical for reporting and trend analysis. Contributes to the Bishops’ strategic plan for the Conference....
-
Washington, United States United States Conference of Catholic Bishops Full timeJob DescriptionJob DescriptionThis position provides administrative support to the Children’s Services Specialists (CSS) within the Home Study and Post Release Services (HS/PRS) program. This position also maintains, reviews, and enters case data critical for reporting and trend analysis.Contributes to the Bishops’ strategic plan for the Conference....
-
Conference Services Manager
6 days ago
Washington, United States The Kimpton Hotel & Restaurant Group, LLC Full timeWhy We're Here We believe heartfelt, human connections make people's lives better. Especially the people who work here. Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new Manager, Hotel, Retail, Service, Revenue
-
Administrative Assistant Journeyman
3 weeks ago
Washington, United States Sol Engineering Services Llc Full timeJob DescriptionJob DescriptionSOL Engineering Services, LLC is an engineering and technical services provider, with over 20 years of engineering and consulting experience. Our viability comes, in part, from utilizing the diverse backgrounds of the firm’s owners and the experiences of its team engineers, scientists, technical subject matter experts, and...
-
Home Study Case Specialist
4 weeks ago
Washington, United States United States Conference of Catholic Bishops Full timeJob DescriptionJob DescriptionThe Home Study Case Specialist position provides home study and suitability assessments of unaccompanied children as referred by the Office of Refugee Resettlement (ORR). This position is responsible for conducting in person home visits to determine safety and suitability of placement, to include in person interview with all...
-
Washington, United States United States Conference of Catholic Bishops Full timeJob Description Job Description This position leads quality assurance activities for USCCB/MRS Home Study/Post Release Services program and subrecipient network. This includes providing direct oversight and leadership to ensure data is consistent across internal systems and reports, as well as, completion of quarterly performance reports. This position...
-
Washington, United States United States Conference of Catholic Bishops Full timeJob DescriptionJob DescriptionThis position leads quality assurance activities for USCCB/MRS’ Home Study/Post Release Services program and subrecipient network. This includes providing direct oversight and leadership to ensure data is consistent across internal systems and reports, as well as, completion of quarterly performance reports. This position...
-
Training Support Assistant
2 weeks ago
Washington, Washington, D.C., United States Judicial Branch Full timeSummary This position is located in the Defender Services Office, Training Division, Logistics Branch in Washington, DC. Duties The incumbent of this position will serve as a Training Support Assistant (Meeting Coordinator) for the Training Division and will provide day-to-day oversight, coordination, and administration for various training-related...
-
Training Support Assistant
1 week ago
Washington, United States Judicial Branch Full timeSummary This position is located in the Defender Services Office, Training Division, Logistics Branch in Washington, DC. Duties ...
-
Office Assistant IV
3 weeks ago
Washington, United States American Federation of State, County and Municipal Employees (AFSCME) Full timeJob DescriptionJob DescriptionThis position performs advance-level clerical, administrative and related work as required by the Organizing and Field Services Department and its staff. It requires good writing skills, attention to detail and discretion. This position manages and coordinates several projects simultaneously and handles confidential and time...
