Workplace Experience Coordinator
2 weeks ago
As a pivotal member of our team, you'll take the lead in orchestrating the day-to-day operations and strategic management of the Org Summit program. This role is all about spearheading comprehensive planning and seamless execution for summits on a large scale. Here's what your key responsibilities will include:
- Developing detailed project plans tailored to each summit or offsite event
- Adapting and enhancing resources and guidance for summit hosts, encompassing toolkits, agendas, content, and more
- Coordinating travel logistics, managing hotel accommodations, and arranging shuttle services
- Crafting and implementing communication strategies
- Cultivating strong relationships with stakeholders to foster alignment and garner support
- Providing hands-on, on-site assistance with a focus on exceptional service
- Ensuring the smooth operation of on-site processes
- Collaborating with various internal teams to support offsite initiatives (e.g., Executive Assistants, Vendor Management, IT/AV, Security, L&D)
- Organizing and executing local social gatherings
- Collecting and analyzing feedback and relevant data
What we seek in candidates:
- 5+ years of hands-on experience in project management, overseeing end-to-end delivery of complex projects
- 5+ years of corporate event planning experience, having successfully managed 30+ multi-day events annually with 100+ attendees
- Proven ability to cultivate robust cross-functional relationships to drive consensus and collaboration
- Exceptional written communication skills with a knack for adapting communication styles effectively
- Strong organizational skills, capable of managing both intricate details and overarching strategies
- Proficiency in identifying and executing steps within processes, prioritizing immediate actions
- Flexibility in navigating organizational changes and evolving priorities
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