Administrative Associate

1 week ago

Washington, United States The George Washington University Full time


I. DEPARTMENT INFORMATION

Job Description Summary:

This senior administrative support position provides enhanced administrative support to one or more individuals. This position maintains and reconciles purchasing cards for departmental, institutional or work unit accounts, and coordinates the schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments. This position will anticipate and prepare background materials needed, and may liaise with managers to ensure office administration policies, programs, and activities are appropriate for their needs. This role also typically plans, prioritizes, and manages maintenance and space activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities. This position is responsible for the hiring, training, and supervision of the offices summer and temporary staff, and oversees the customer service efforts of the front desk, to include referring constituents and resolving concerns as appropriate. This is the highest administrative support position that is not reporting directly to a Vice President or Dean.

A major portion of this position includes responsibilities for pre-clinical student events and coordination with student committees. Some registrar and record-keeping duties are also included.

Additional duties include:

  • Prepares meetings and minutes.
  • Orders office supplies and equipment.
  • Distributes policies and procedures related to student affairs functions.
  • Makes purchases related to student affairs using the university purchase card (P-Card).
  • Coordinates travel arrangements; prepares event pre-authorization forms, travel reimbursements, and payment request forms as required.
  • Communicates with vendors and management of procurement and invoicing.
  • Assists with purchases for the student class and student government accounts.
  • Provides administrative support and participation of SMHS senior-level social functions and other SMHS-hosted event activities.
  • Serves as the primary administrative liaison between the Office of Student Affairs and various internal and external contacts and organizations to provide information, enlist cooperation, and implement programs and initiatives.
  • Coordinates with staff from various offices including Facilities Management, IT, and Telecommunications, to ensure ease of operations and efficient management of daily incidents.
  • Supports faculty, deans, and staff in coordinating preclinical academic calendars and intersession curricular events.



Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelors degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:


II. POSITION INFORMATION

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

School of Medicine and Health Sciences (SMHS)

Family

Sub-Family

Stream

Level

Full-Time/Part-Time:

Hours Per Week:

40 hours

Hiring Range

$17.75-$30.00

Work Schedule:

Monday Friday 8:30 am 5:00 pm

Position Designation:

Telework:

No

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Position Type:

Posting Number:

T000738

Job Open Date:

11/08/2024

Job Close Date:

Open Until Filled:

Yes

Applicant Review Will Commence On:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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