Associate Director Global Accounting Operations
4 weeks ago
“It is never too late to be what you might have been”
Why would I want this job?
The Associate Director, Global Accounting Operations, will be responsible for the strategic as well as day-to-day operations of the Global PTP Accounting function at company, including development and execution of accounting PTP processes and handling relationships with internal customers. You will oversee the accounts payable function of the accounting department. Responsible for ensuring the accuracy of accounts payable and accounts receivable transactions and for providing financial, clerical and administrative services to ensure efficient, timely and accurate recording and payment. Responsible for the processing of vendor invoices for payment, managing payment runs and reconciling general ledger accounts while supervising a staff of accounts payable personnel. Candidate will also manage and administer company-wide T&E process.
What would I be doing?
Lead and coach a team of 4-7 global employees. Responsible for advising and the development of a geographically distributed team and hiring top talent to grow the team.
Oversee and review the processing of invoices prior to payment for proper support and approvals, discrepancies, and appropriate coding
Prepare weekly payment runs adhering to department policies and practices
Understand and enforce the established internal controls and segregation of duties
Lead the financial close for accounts payable, accounts receivable, cash and fixed assets in accordance with GAAP to ensure the accuracy and integrity of financial data
Review and approve journal entries, account reconciliations, analysis, and reporting
Support all quarterly and annual audits, including but not limited to financial, SOX, workers compensation, retirement benefits, health and dependent care benefits, and UK
Lead automation projects and proactively initiate process improvements
Develop, coach, and manage an accounting team to foster a collaborative working environment
Communicate effectively and build strong relationships throughout the organization
Ensures proper internal controls are implemented and adhered to, including ensuring all payments are properly authorized
Manage the P-Card program and related administrative duties
Manage the Concur team that reviews and processes employee expense reimbursements
Review aging reports to ascertain status of aged items and resolution
Responsible for year-end 1099 reporting
Manage annual CMS reporting to comply with Sunshine Act
Proposes and tracks Key Performance Indicators to monitor team’s performance and drive continuous improvement
Plays a lead role in month end financial close activities and coordinates the day-to-day Accounts Payable activities (Invoice processing, Payments, GRIR, Indirect procurement process, etc.) Work with various Accounting functions to ensure timely and accurate month end close process including reporting to various stakeholders.
Provides instructional guidance to internal customers and works with functional department leaders to ensure process efficiencies and effectiveness, consistency, and issue resolution
Builds productive customer relationships with all key partners / customers of AP to promote and deliver an elevated level of proactive service and high degree of customer satisfaction
Develop, implement, and handle existing and new processes within the PTP function; responsible for the process improvements to improve effectiveness. Develops and maintains documentation for these processes and systems.
Provides cross-functional coordination and subject matter expertise for the PTP function with IT for the development, testing and implementation of projects to ensure effectiveness and proper adherence to accounting policies and procedures
Responsible for standard process research, recommendations, and implementation of processes
Perform other duties as assigned
What would make me qualified?
Bachelor’s degree in Finance/ Accounting or equivalent
Active CPA license required
Big 4 audit experience (3 years minimum)
Outstanding customer service skills and the ability to work in a team setting with employees, managers, and third parties
Minimum of 8+ years of progressively responsible accounts payables experience in large, complex organizations
Minimum of 3 years of management experience with a team of reports, with experience leading a team in multiple geographies
Must have hands on and roll up your sleeves management style
Demonstrated ability to lead, challenge and positively influence a distributed team, including coaching/staff development and management in a fast-paced and demanding environment
Proven ability to build strong business relationships beyond the finance team, as well as ability to effectively manage the needs of multiple partner groups
Proven ability to independently lead projects to improve processes and drive sustainable change
Strong understanding of accounting procedures and ERP systems (Oracle) pertaining to area of responsibility
Critical thinking/understanding concepts of accounts payable, accounts receivable and accounting
Strong attention to detail
Able to manage high volume of data with speed and accuracy
Ability to prioritize work and meet deadlines
Problem solver and take initiatives
Flexible in a fast-paced, growing work environment
Ability to work efficiently with minimal supervision and in a team environment
Strong leadership and collaboration skills
Excellent interpersonal, communication, and organizational skills
Proficient computer skills and knowledge of Microsoft Office Suite (Excel, Word, Outlook, etc.)
Superior communication skills, written and verbal
Strong analytical and problem-solving skills
Strong understanding of US GAAP and some experience with local statutory requirements in EU and APAC as nice to have
Strong organizational skills, attention to detail, ability to prioritize and to establish and meet deadlines.
Experience working in Oracle Fusion and Concur
Biotech/ pharma industry experience preferred
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