Executive Assistant
2 weeks ago
Full-Time | On-Site | MondayFriday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast?growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing/operational assistance. The ideal candidate is polished, resourceful, detail?oriented, and thrives in a dynamic, team?focused environment. This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm. What Youll Do Executive & Administrative Support Manage complex calendars, meeting schedules, appointments, and occasional travel for executives and partners Serve as the first point of contact for calls, emails, and external inquiries Draft and prepare correspondence, presentations, memos, and executive reports Maintain organized digital and physical filing systems while handling all information with discretion Oversee conference room scheduling, office procedures, mail distribution, and equipment maintenance Greet clients and visitors with professionalism and support general team needs Assist with reception coverage and help coordinate an upcoming office move Client & Investor Relations Act as a primary liaison for clients and investors Assist with investor communications, including email updates, scheduling, and document preparation Support the planning and execution of investor/client meetings, presentations, and follow?ups Help prepare contracts, investor packets, and transaction?related documentation Marketing & Database Coordination Support marketing campaigns, email outreach, and occasional social media initiatives Contribute to the creation or refinement of marketing materials and deliverables Maintain and update CRMs, contact lists, and internal tracking systems across multiple platforms Operations & Office Management Monitor office inventory, order supplies, and ensure the workspace is well?maintained and organized Coordinate with vendors, service providers, and building management Support staff scheduling and assist with onboarding tasks for new team members Assist with invoice processing, expense tracking, and basic budget?related tasks Support the organization and tracking of real estate transactions and internal projects Prepare, maintain, and distribute financial or property?related documentation What You Bring Experience: 5+ years of administrative or executive assistant experience (strongly preferred) Background in real estate, investor relations, client service, or marketing is highly beneficial Experience working with investors or supporting investor communications a plus Skills: Exceptional communication, organization, and time?management abilities High level of professionalism, discretion, and confidentiality Strong problem?solving skills and ability to manage multiple priorities Proficiency in Microsoft Office; familiarity with CRM or marketing platforms is helpful Other: Notary certification or willingness to obtain one Competitive salary, commensurate with experience Medical, dental, and vision insurance 401(k) plan Paid parental leave Career development and training resources Wellness and mental health programs Seniority level Mid?Senior level Employment type Full?time Job function Administrative #J-18808-Ljbffr
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Executive Assistant
6 days ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayAbout the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Executive Assistant
4 weeks ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayAbout the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Executive Assistant
4 weeks ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayMake sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.About the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to...
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Executive Assistant
3 weeks ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayWhile professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.About the RoleWe are seeking a proactive and highly organized Executive...
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Executive Assistant
4 weeks ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm Philadelphia SuburbsFull-Time | On-Site | MondayFridayAbout the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Executive Assistant
4 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below. About the Role We are seeking a proactive and highly organized Executive Administrative...
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Executive Assistant
3 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. About the Role We are seeking a proactive and highly organized Executive...
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Executive Assistant
4 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and...
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Executive Assistant
3 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm Philadelphia Suburbs Full-Time | On-Site | MondayFriday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Real Estate Executive Assistant
5 days ago
Ardmore, United States Trust the Pineapple - Erica Deuschle & Company Full timeAre you an experienced, detail-oriented administrative professional ready to lead and optimize operations for a high-performing real estate team? Erica Deuschle & Company is seeking a Real Estate Executive Assistant / Operations Coordinator to support agents, including top producers handling $20M+ in sales annually.In this pivotal role, you’ll own team...
