Executive Assistant
4 weeks ago
Executive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayMake sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.About the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing/operational assistance. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic, team-focused environment.This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm.What You’ll DoExecutive & Administrative SupportManage complex calendars, meeting schedules, appointments, and occasional travel for executives and partnersServe as the first point of contact for calls, emails, and external inquiriesDraft and prepare correspondence, presentations, memos, and executive reportsMaintain organized digital and physical filing systems while handling all information with discretionOversee conference room scheduling, office procedures, mail distribution, and equipment maintenanceGreet clients and visitors with professionalism and support general team needsAssist with reception coverage and help coordinate an upcoming office moveClient & Investor RelationsAct as a primary liaison for clients and investorsAssist with investor communications, including email updates, scheduling, and document preparationSupport the planning and execution of investor/client meetings, presentations, and follow-upsHelp prepare contracts, investor packets, and transaction-related documentationMarketing & Database CoordinationSupport marketing campaigns, email outreach, and occasional social media initiativesContribute to the creation or refinement of marketing materials and deliverablesMaintain and update CRMs, contact lists, and internal tracking systems across multiple platformsOperations & Office ManagementMonitor office inventory, order supplies, and ensure the workspace is well-maintained and organizedCoordinate with vendors, service providers, and building managementSupport staff scheduling and assist with onboarding tasks for new team membersFinancial & Project SupportAssist with invoice processing, expense tracking, and basic budget-related tasksSupport the organization and tracking of real estate transactions and internal projectsPrepare, maintain, and distribute financial or property-related documentationWhat You BringEducation: Bachelor’s degree preferredExperience:5+ years of administrative or executive assistant experience (strongly preferred)Background in real estate, investor relations, client service, or marketing is highly beneficialExperience working with investors or supporting investor communications a plusSkills:Exceptional communication, organization, and time-management abilitiesHigh level of professionalism, discretion, and confidentialityStrong problem-solving skills and ability to manage multiple prioritiesProficiency in Microsoft Office; familiarity with CRM or marketing platforms is helpfulOther: Notary certification or willingness to obtain oneBenefitsCompetitive salary, commensurate with experienceMedical, dental, and vision insurance401(k) planPaid parental leaveCareer development and training resourcesWellness and mental health programs
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Executive Assistant
2 weeks ago
Ardmore, United States FirstPRO Full timeFull-Time | On-Site | MondayFriday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast?growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing/operational assistance. The ideal...
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Executive Assistant
4 weeks ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayAbout the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Executive Assistant
6 days ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm – Philadelphia SuburbsFull-Time | On-Site | Monday–FridayAbout the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Executive Assistant
4 weeks ago
Ardmore, United States firstPRO, Inc Full timeExecutive Administrative AssistantReal Estate Investment Firm Philadelphia SuburbsFull-Time | On-Site | MondayFridayAbout the RoleWe are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Executive Assistant
4 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and...
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Executive Assistant
4 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below. About the Role We are seeking a proactive and highly organized Executive Administrative...
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Executive Assistant
3 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. About the Role We are seeking a proactive and highly organized Executive...
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Executive Assistant
3 weeks ago
Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm Philadelphia Suburbs Full-Time | On-Site | MondayFriday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor...
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Real Estate Executive Assistant
6 days ago
Ardmore, United States Trust the Pineapple - Erica Deuschle & Company Full timeAre you an experienced, detail-oriented administrative professional ready to lead and optimize operations for a high-performing real estate team? Erica Deuschle & Company is seeking a Real Estate Executive Assistant / Operations Coordinator to support agents, including top producers handling $20M+ in sales annually.In this pivotal role, you’ll own team...
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Ardmore, PA, United States firstPRO, Inc Full timeExecutive Administrative Assistant Real Estate Investment Firm – Philadelphia Suburbs Full-Time | On-Site | Monday–Friday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client...
