Director of Procurement

Directs the purchase, sourcing, and distribution of food, materials, supplies, and equipment for all departments and programs of the CFB. Develops procurement and sourcing strategies and policies that are innovative, cost-effective, timely, and beneficial for our service area and for our organization. Establishes inventory management goals and objectives based on operational need and financial constraints. Manages and directs the inventory across the organization. Oversees and manages the systems that track shipments, inventory, and the supply of goods. Directs the sourcing from and the engagement of reliable suppliers and vendors. Builds and maintains long-term relationships with vendors and suppliers. Directs and manages the sourcing process including food from grocery donors, farmers and other large-scale donors. Negotiates with suppliers and vendors to secure advantageous terms. Directs the preparation, administration, and monitoring of contracts which results from procurement department bids and requests for proposals. Reviews existing contracts with suppliers and vendors to ensure ongoing feasibility. Creates a purchase order system; organizes and confirms delivery of goods and services. Interfaces with administration, departments/programs, outside agencies, and others in meeting contract administration and contract compliance objectives. Administers the organization’s purchasing ordinances and ensures departmental compliance. Directs the preparation of comprehensive reports concerning quality, quantity, costs, standardization, value analysis, and price trends for food and materials. Assists in preparing and executing the annual capital expense budget. Supervises the procurement and sourcing functions, including management of two (2) – four (4) direct reports. Performs other duties as assigned. Knowledge, Skills and Abilities: Knowledge of directing large-scale purchasing operations or related government procurement activities. Knowledge of preparing and reviewing contracts, invoicing, and negotiating terms. Knowledge of leading change management and strategy development. Knowledge of the functions, organization, and administration of non-profit organizations. Demonstrated commitment to CFB's mission. Ability to conduct negotiations and contract management. Ability to travel across CFB’s 5-county service area and to State, Regional and National conferences/meetings. High level of interpersonal skills and demonstrated ability to handle sensitive and confidential situations. Highly organized with a proven track record of efficiency and effectiveness. Strong analytical skills and ability to make sound data-driven decisions. Ability to work with people from diverse economic, social, and political backgrounds. Minimum Qualifications: Eight (8) – Ten (10) years of experience in purchasing, sourcing, supplier performance management, supply chain, and inventory strategies & practices, including demonstrated competency in strategic sourcing. Five (5) years of experience leading teams and managing staff. Bachelor’s degree in Business Administration, Purchasing or a related field. Experience with complex Enterprise Resource Planning (ERP) systems. Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, etc.). For company insurance purposes, at least 21 years of age; possess a current Arizona Driver’s License with a safe driving record. Equivalent combination of education and experience may be considered if applicable and must be directly related to the functions and body of knowledge required to successfully perform the job. Preferred Qualifications: Master’s degree in Business Administration, Purchasing or a related field or professional degree/higher education. Experience in a nonprofit organization at staff or Board levels. Experience in organizational development/management. Experience working at or partnering with a food bank(s). Certified Professional Public Buyer (CPPB) certification. Bilingual in English and Spanish. Physical Requirements: Light Work – ability to exert 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. CFB is committed to providing employees with an environment in which the Core Values of Respect, Integrity, Accountability, Collaboration, Excellence, Innovation, and Social Justice are supported and encouraged. CFB works diligently to maintain a culture of fairness, responsibility, trustworthiness and teamwork to advance our mission: We change lives in the communities we serve by feeding the hungry today and building a healthy, hunger-free tomorrow. The CFB is a drug and tobacco free work environment. CFB is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Seniority Level Director Industry Non-profit Organizations Employment Type Full-time Job Functions Supply ChainPurchasingProject Management Skills PurchasingSupplier PerformanceEmployee ManagementCapacity PlanningPersonnel ManagementKnowledge AcquisitionInfor Enterprise Resource Planning (ERP)Strategic SourcingResource PlanningCustomer End date August 25, 2024 Opportunity type Job Category Executive Director / CEO / Other C-Level Executives Job responsibilities Join our team as the Director of Procurement at Community Food Bank of Southern Arizona and play a pivotal role in ensuring the efficient sourcing and distribution of food to those in need. You will lead our efforts in acquiring and managing food product procurement, building and maintaining vendor relationships, negotiating contracts, and optimizing supply chain processes. If you're passionate about making a difference in your community and possess strong leadership and procurement skills, we want to hear from you” Function: This position is responsible for the strategic direction of sourcing and purchasing essential materials for the Community Food Bank (CFB). This position is responsible for directing and coordinating the procurement of food, supplies, materials, services, and equipment for the organization. Duties include contract and purchase agreement negotiation and administration, creating and maintaining purchasing standards, establishing vendor relationships, and developing inventory controls to identify demand for new materials in collaboration with various departments. This role requires knowledge of large-scale purchasing methods related to diversified commodities, as well as government, non-profit, and contractual requirements and regulations related to procurement of commodities and services. Duties and Responsibilities: Directs the purchase, sourcing, and distribution of food, materials, supplies, and equipment for all departments and programs of the CFB. Develops procurement and sourcing strategies and policies that are innovative, cost-effective, timely, and beneficial for our service area and for our organization. Establishes inventory management goals and objectives based on operational need and financial constraints. Manages and directs the inventory across the organization. Oversees and manages the systems that track shipments, inventory, and the supply of goods. Directs the sourcing from and the engagement of reliable suppliers and vendors. Builds and maintains long-term relationships with vendors and suppliers. Directs and manages the sourcing process including food from grocery donors, farmers and other large-scale donors. Negotiates with suppliers and vendors to secure advantageous terms. Directs the preparation, administration, and monitoring of contracts which results from procurement department bids and requests for proposals. Reviews existing contracts with suppliers and vendors to ensure ongoing feasibility. Creates a purchase order system; organizes and confirms delivery of goods and services. Interfaces with administration, departments/programs, outside agencies, and others in meeting contract administration and contract compliance objectives. Administers the organization’s purchasing ordinances and ensures departmental compliance. Directs the preparation of comprehensive reports concerning quality, quantity, costs, standardization, value analysis, and price trends for food and materials. Assists in preparing and executing the annual capital expense budget. Supervises the procurement and sourcing functions, including management of two (2) – four (4) direct reports. Performs other duties as assigned. Knowledge, Skills and Abilities: Knowledge of directing large-scale purchasing operations or related government procurement activities. Knowledge of preparing and reviewing contracts, invoicing, and negotiating terms. Knowledge of leading change management and strategy development. Knowledge of the functions, organization, and administration of non-profit organizations. Demonstrated commitment to CFB's mission. Ability to conduct negotiations and contract management. Ability to travel across CFB’s 5-county service area and to State, Regional and National conferences/meetings. High level of interpersonal skills and demonstrated ability to handle sensitive and confidential situations. Highly organized with a proven track record of efficiency and effectiveness. Strong analytical skills and ability to make sound data-driven decisions. Ability to work with people from diverse economic, social, and political backgrounds. Minimum Qualifications: Eight (8) – Ten (10) years of experience in purchasing, sourcing, supplier performance management, supply chain, and inventory strategies & practices, including demonstrated competency in strategic sourcing. Five (5) years of experience leading teams and managing staff. Bachelor’s degree in Business Administration, Purchasing or a related field. Experience with complex Enterprise Resource Planning (ERP) systems. Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, etc.). For company insurance purposes, at least 21 years of age; possess a current Arizona Driver’s License with a safe driving record. Equivalent combination of education and experience may be considered if applicable and must be directly related to the functions and body of knowledge required to successfully perform the job. Preferred Qualifications: Master’s degree in Business Administration, Purchasing or a related field or professional degree/higher education. Experience in a nonprofit organization at staff or Board levels. Experience in organizational development/management. Experience working at or partnering with a food bank(s). Certified Professional Public Buyer (CPPB) certification. Bilingual in English and Spanish. Physical Requirements: Light Work – ability to exert 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. CFB is committed to providing employees with an environment in which the Core Values of Respect, Integrity, Accountability, Collaboration, Excellence, Innovation, and Social Justice are supported and encouraged. CFB works diligently to maintain a culture of fairness, responsibility, trustworthiness and teamwork to advance our mission: We change lives in the communities we serve by feeding the hungry today and building a healthy, hunger-free tomorrow. The CFB is a drug and tobacco free work environment. CFB is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The Community Food Bank, a nonprofit 501(c)(3) charity, relies on 120 employees and hundreds of community volunteers to ensure that the people of Southern Arizona have access to the food and programs they need. The food bank is based in Pima County and also serves Cochise, Graham, Greenlee and Santa Cruz counties. The Community Food Bank provides services to eligible applicants without regard to race, color, creed, religion, handicap, age, national origin, sexual orientation, political beliefs or gender. This institution is an equal opportunity provider.

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