Global Events Coordinator

2 months ago

San Antonio, United States AVIAT US, Inc. Full time
About the Role: The Global Events Coordinator is responsible for strategy, planning, organization, execution and budget tracking of all Aviat in-person tradeshows, conferences, seminars, roadshows and online events on a global basis. The candidate will also ensure that all events are tightly integrated with Aviat Demand- and Lead-Generation campaigns, objectives and KPI's.

Responsibilities:
  • Plan, manage and execute all aspects of Aviat Networks events including tradeshows, seminars, conferences, roadshows and customer webinars on a global basis. This includes but is not limited to:
    1. Manage vendor relationships;
    2. Coordinate detailed events logistics, orders and payments;
    3. Securing event locations, selecting convention booth space;
    4. Managing booth exhibit design, theme and graphics creative needs for banners, backdrops, etc;
    5. Arranging for audiovisual requirements;
    6. Coordinating invitations, online and social media promotions;
    7. Coordinating catering and giveaways;
    8. Shipping event materials, and other arrangements as necessary.
  • Manage operational planning for key events, including reviews meetings, pre- and post-event reports, booth schedules, show guides and lead/prospect goals and objectives.
  • Coordinate with the Manager, Lead Management to collect, sort and report all leads from events, webinars and roadshows. Create summary management reports as required.
  • Manage in-house or contract help for organization of smaller regional events.
  • Provide support and coordination of internal online events, such as Sales Connect webinar training sessions, as required.
  • Manage events budgets to annual plan. Negotiate contracts with venues and vendors to meet business needs and keep costs within budget.
  • Other assigned Marketing duties as required by business needs.
  • Some travel will be required to attend events within the United States/Canada.
Qualifications & Competencies:
  • University/college qualification to bachelor's degree level.
  • Previous marketing experience in a B2B environment is preferred.
  • Excellent project management and organizational skills, with attention to detail.
  • Proficiency with Microsoft Office Suite.
  • Able to work in a fast-paced environment with shifting priorities and directions.
  • Able to diplomatically handle challenging situations and internal/external stakeholders, including vendor relationships.
  • Strong listening and written communication skills.
  • Engaged, motivated and success driven.
  • This job requires flexibility to occasionally work outside of typical business hours, including evenings, weekends, and holidays as it relates to the need of the job.
  • This job may include the moving, handling, and/or carrying of heavy materials up to 40 pounds.

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