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Project Administrator 2

4 months ago

Manassas Park, United States M.C. Dean, Inc. Full time

Key Functions

  • Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
  • Maintain proposal, project and contractual documentation including contract repositories.
  • Ensure compliance with contract requirements and perform all other position related duties as assigned.
  • Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
  • Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
  • Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
  • Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
  • Assist Program Manager in preparation of monthly reports and other financial reports.
  • Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
  • Prepare documentation for employee permits, security, certification, travel requests.
  • Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
  • Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
  • Document and accurately capture information from meetings, conversations, and presentations.
  • Research, analyze, and cite reference materials from print and online sources.
  • Design professional document templates for internal and external use.
  • Develop schedules, outlines, and templates for various types of proposal and project documentation.
  • Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
  • Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
  • Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.
Key Qualifications / Skills
  • A minimum of 5 years of business experience with proven experience in a technical field
  • Bachelor's degree in Communications, Business, Education, English, or related field.
  • Experience in professional writing, editing, and document production required.
  • Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
  • Accuracy and attention to detail.
  • Ability to work independently and resolve practical problems.
  • Must be an effective leader with excellent written and oral communication skills.
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
  • Must have strong multitasking skills.
  • Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
  • Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.
Beneficial Skills:
  • Microsoft SharePoint, Visio, and Project.
  • Adobe software, including Acrobat Professional, Creative Suite
  • Federal and DoD contract experience.
  • Some U.S. Government acquisitions experience.
  • Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
  • Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.
Abilities
  • Exposure to computer screens for an extended period of time.
  • Sitting for extended periods of time.
  • Reach by extending hands or arms in any direction.
  • Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
  • Listen to and understand information and ideas presented through spoken words and sentences.
  • Communicate information and ideas in speaking so others will understand.
  • Read and understand information and ideas presented in writing.
  • Apply general rules to specific problems to produce answers that make sense.
  • Identify and understand the speech of another person.