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Administrative Assistant

3 months ago

Houston, United States eTeam Full time

NIT1 About the company eTeam was formed in 1999 with the goal of becoming the company of choice for clients, talent and staffing professionals. Today, were one of the fastest-growing global companies and ranked as one of the best companies to work for by Staffing Industry Analysts. We aspire everyday to do quality work for our clients and help our talent work at some of the most amazing companies. Job Title: Administrative Assistant Location: Houston, TX 77057 Job Duration: 6 months contract Pay rate: $26.00 per hour without any benefits on W2 Full time onsite role Potential for extension or conversion to FTE based on attendance and performance. Video interview following up with an on-site with (Administrative Manager) Must be professionally dressed and have excellent oral and written communication skills. Duties: Extensive calendar management and travel booking required. Booking offsite client meetings. DealCloud (CRM system) data entry (will be trained). Answer calls if needed. Processing Expenses. Assist Office Manager as needed with clerical tasks. Routine contact with internal and external customers is required to obtain, clarify or provide facts and information. Coordinates and performs a range of staff and/or operational support activities for a manager or group of mangers in an assigned functional area. Serves as a liaison with other functional areas, external customers and vendors in the resolution of routine administrative and operational problems. Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements. Prepares or assists in preparing scheduled and/or ad hoc statistical and narrative reports by performing basic information gathering and analysis, as specifically directed. Establishes, maintains and updates files, databases, records and/or other documents. Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports. Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries. Requisitions supplies, printing, maintenance and other services. Maintains currency in modern office management methods and techniques. Operates standard office equipment and uses required software applications. Skills: Intermediate level concepts, principles and practices of providing administrative support. Must have experience booking travel, handling expenses and scheduling meetings. Scheduling and coordinates meetings, events, interviews and appointments. Intermediate level terminology of financial markets and products. Performing a range of staff and/or operational support activities for a manager or group of mangers. Answering telephones and assisting visitors. Prepare, transcribing, composing, typing, editing correspondence, agendas and minutes and other documents. Gathering and analyzing basic information. Establishing and maintaining files, databases, and other records. Performing routine analyses and calculations involved in preparing reports. Sorting, screening and distributing mail. Operating standard office equipment and using required software applications. Maintain currency in modern office management methods and techniques. Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment. Communicate effectively, both orally and in writing. Work collaboratively within a team environment. Provide a high level of customer service. Establish and maintain effective working relationships Education: High School Diploma or GED is required Minimum of 2-3 years of clerical support role required Job Type: Contract Salary: $25.00 - $26.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Experience: Administrative support: 3 years (Preferred) travel arrangement: 3 years (Preferred) Expense management: 3 years (Preferred) Work Location: In person